Assistant Human Resources

Regina Open Door Society; Regina; On-site; CAD 54,000; Full time

Job summary

The Regina Open Door Society is seeking a Human Resources Administrator to provide comprehensive HR support for a culturally diverse organization. The role is pivotal in managing employee benefits, onboarding, and maintaining critical HR systems. Ideal candidates will have a strong HR educational background along with relevant experience.

Qualifications

• Experience in human resource administration in a not-for-profit environment is an asset.
• Strong knowledge of Microsoft Office applications, especially Excel.

Responsibilities

• Provide support for employee compensation and benefits administration.
• Assist in the staff onboarding process.
• Maintain HR employee tracking systems and documentation.

Skills

Administrative skills

Conflict management

Detail oriented

Excel

Education

Post-Secondary diploma or Certificate focusing on human resources

CPHR designation

Tools

Microsoft Office

Job description

Term

Permanent Full Time

Work Hours

Monday-Friday, 8:00am-4:30 pm

Closing Date

July 28, 2025

Job Description

Mission Statement

Staff of the Regina Open Door Society (RODS) must at all times operate within the mandate of service to provide settlement and integration services to refugees and immigrants in Regina. RODS is committed to meeting the needs of newcomers by offering programs and services to enable them to achieve their goals and participate fully in the larger community.

The Regina Open Door Society is committed to fostering a work environment that values diversity, equity, and inclusion. We actively seek candidates who share these values and contribute to our diverse community. Our aim is to eliminate barriers to employment, ensuring that all qualified individuals have the opportunity to join our team. Our facilities are fully accessible, accommodating the needs of all individuals.

We are located in the City of Regina on Treaty 4 land, which is recognized as the traditional territory of the nêhiyawak/Cree, Nahkawē/Saulteaux, Anihšināpēk, Dakota, Lakota, Nakoda, and the homeland of the Métis Nation.

Position Summary

Reporting directly to the Human Resources Manager, the Human Resources Administrator is responsible for providing support of human resource related activities for the Society throughout the organization. This position primarily assists with employee compensation and benefits. Administrative support for learning and development and recruitment may be required.

Qualifications/Requirements

• Post-Secondary diploma or Certificate focusing on human resources
• CPHR designation is an asset
• Human Resource administration experience in a not-for-profit environment is an asset
• Demonstrate strong administrative skills and workload/project prioritization
• Detail oriented, self-directed, with strong conflict management
• Demonstrate sound judgement and maintain confidentially in maintaining critical and sensitive information
• Strong knowledge of Microsoft Office Applications
• Very strong in the ability to formulate and use Excel
• A people person who values diversity and thrives in a collaborative team environment

Primary Duties and Responsibilities

The efficient day-to-day operation of the Regina Open Door Society's culturally diverse organization is maintained through a collaborative approach with the Executive Director, Directors, Managers and staff through consensus based decision making. The Assistant compliments the Manager of Human Resources as part of the team.

Assist in the administration of the employee group benefits program, Saskatchewan Pension Plan and Workers Compensation claims.

• By using the employee excel tracking system, identify and provide eligible employees application for benefits, and Saskatchewan Pension Plan.
• Monitor enrollment and coordinate with Payroll Administrator that deductions are being made.
• Track paper trail to ensure benefit and Saskatchewan Pension Plan deadlines are being met

Assist with staff onboarding process to ensure that timely, organized and comprehensive procedures are followed.

• Distribute and receive new hires to explain benefits, Tax forms and Saskatchewan Pension Plan and assist with paperwork when required
• Manage the preparation of employee identification cards, badges and passes.
• Assist with scheduling orientation presentations to educate new hires on policy, procedures and Replicon

Documentation, and HR tracking

Verification and maintenance of documentation relating to all personnel activities including but not limited to: addresses, emergency contacts, tax forms, compensation, absences, staffing, recruitment, probationary periods, years of services, performance management and evaluations and Records of Employment

• Maintain and update HR Employee Tracking system and Organisational chart as employees onboard, change positions or exit Regina Open Door.

The above job description provides a description of the general content of and requirements of the position. The information contained is not necessarily all-inclusive, other duties, as requested by the Manager or Executive Director, may be assigned.

Working Conditions

Work is performed primarily in a standard office environment with extensive employee and public contact and frequent interruptions. Primary functions require sufficient physical ability and mobility to work in an office setting.

Salary Level/Classification

The hours of work are Monday to Friday from 8:00 AM to 4:30 PM with a one hour unpaid lunch break and every second Friday or Monday off.

The annual salary for this position is $53,414.84 per year ($30.44 per hour) at Admin level 3 (step 1) category. All positions at RODS require a clean criminal record check.

We thank all candidates for their interest; however, only successful candidates will be contacted for an interview. We ask that you please provide three work related references at the time of your interview.

Please respond in confidence no later than 4:00 PM on Monday July 28, 2025 by visiting the link