Assistant, Corporate Records

Regional-Municipality-of-Wood-Buffal; Fort McMurray; On-site; CAD 92,000 - 106,000; Full time

Job summary

Regional Municipality of Wood Buffalo in Fort McMurray is seeking an Assistant, Corporate Records to perform daily records management tasks and provide administrative support for the municipality's corporate records system and storage facility.

You will safeguard confidentiality, maintain retention schedules, support internal inquiries, and help coordinate records storage, access requests, and vendor relationships while ensuring safety and accuracy in all activities.

Qualifications

• Diploma in Records and Information Management or Library Information Technology.
• Two years of experience in records management including physical and electronic records.
• Familiarity with imaging tech, SharePoint, and Purview is an asset.

Responsibilities

• Perform data entry, information search and retrieval, digitization, and support services.
• Assist with creation and maintenance of documents, files, notifications, spreadsheets, and reports.
• Accession of new records and disposition of records per retention schedules.
• Conduct file searches and retrievals.
• Provide records management guidance for internal and external inquiries.
• Maintain retention schedules and the Corporate Records classification.
• Coordinate maintenance and safety procedures for the records storage facility.

Skills

Attention to detail

Customer focus

Communication skills

Discretion and confidentiality

Data entry

Education

Diploma in Records and Information Management or Library Information Technology

Tools

Microsoft SharePoint

Purview

Microsoft Office

Excel

Job description

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Requisition ID:4586
Affiliation: CUPE Municipal
Position Type: Permanent Full Time
Number of Openings: 1
Bi-weekly Working Hours: 70 hours bi-weekly
Shift/Work Schedule:Monday to Friday
Department/ Branch: Organizational Effectiveness, Corporate Records
Job Location:Fort McMurray
Pay Level:PL7
Start Rate: $43.77
Permanent Rate: $51.26(Permanent rate effective after completion of probation)
COLA:Bi-Weekly - $480
Posted (dd/mm/yyyy): 19/09/2026
Closing Date (dd/mm/yyyy):04/10/2026
Posting Type:Internal and External

We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know.

GENERAL DESCRIPTION :

Under general supervision, the Assistant, Corporate Records performs daily operational tasks and provides administrative support for the Municipality’s corporate-wide records management system and its records storage facility. The incumbent is responsible to safeguard the confidentially and security of all corporate records and ensure internal client service standards are met.

RESPONSIBILITIES:

• Perform data entry, information search and retrieval, digitization, and support services.
• Assist with the implementation, creation, and maintenance of all documents, files, notifications, spreadsheets, statistical reports, presentations, and other related documentation.
• Accession of new records and disposition of records in compliance with retention schedule policies.
• Conduct file searches and retrievals.
• Provide direct support and records management advice for internal and external enquiries, redirecting as required.
• Maintain and update the Corporate Records classification and retention schedule.
• Manage the Corporate Records shared email account and the calendar of assigned staff.
• Maintain and track loaned items.
• Maintain relationships with vendors.
• Track, maintain, and coordinate the ordering of supplies and materials.
• Perform data entry of vendor invoices and track expenses incurred by the department.
• Participate in training sessions and professional development opportunities to stay informed on records and information management best practices and standards.
• Ensure the cleanliness and security of the records storage facility.
• Develop and ensure adherence to safety procedures and support health and safety inspections.
• Coordinate maintenance at the records storage facility.
• Perform other related duties as required.

QUALIFICATIONS

KNOWLEDGE, SKILLS AND ABILITIES:

• Outstanding attention to detail.
• Demonstrated computer skills and accurate data entry.
• Proven customer focus with demonstrated ability to develop and maintain effective relationships with all levels of staff; interacts in a way that builds trust, credibility, and rapport.
• Strong written and verbal communication skills.
• Ability to apply innovative approaches and problem-solving skills.
• Proven ability to be discreet and maintain confidentiality of all information and documentation.
• Proficient in various Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and other relevant programs.
• Proven ability to work both independently and collaboratively as a team member.

EDUCATION AND EXPERIENCE:

• Diploma in Records and Information Management or Library Information Technology is required.
• Two (2) years of experience in records management including experience with physical and electronic records, retrieval and access management, compliance and security, interdepartmental coordination, and archiving and retention management.
• Familiarity with imaging applications/technology, Microsoft SharePoint, and Purview is an asset.
• Experience working in a public sector environment is an asset.

OTHER REQUIREMENTS:

• A valid Alberta Class Five (5) Operator’s License is required as incumbent will be required to operate a personal or municipal vehicle for business use.
• Must be medically and physically able to perform all the duties of this position on an ongoing basis.

SAFETY:

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible for understanding and actively participating in the RMWB’s health and safety management system, and complying with all policies, practices, and procedures. All employees must take reasonable care to protect the health and safety of themselves and others, as well as immediately report any concerns, near misses, incidents, and hazardous conditions to their supervisor.