Assistant Coordinator

Cando Rail & Terminals; Brandon; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Group Life Insurance

Long-Term Disability Insurance

Employee Ownership Program

Job summary

Cando Rail & Terminals is seeking an Assistant Coordinator to manage administrative needs for the Installations department. You will plan crew travel, prepare cost estimates, and support invoicing, payroll, and records management in a fast-paced rail operations environment.

The role emphasizes strong organization, clear communication, and a proactive safety mindset, with opportunities for training and growth within a company recognized for its safety culture and employee ownership.

Qualifications

• Strong organization and communication skills.
• Experience in a fast-paced, customer- and employee-oriented environment.
• Ability to plan, organize, and prioritize multiple projects.

Responsibilities

• Plan and book travel accommodations for crews based on schedule.
• Create material estimates and pricing input for bids.
• Prepare invoices, purchase orders, cost logs, and employee paperwork.
• Manage customer and employee inquiries courteously and promptly; maintain communication on project needs.
• Organize and maintain all project files and records for the business unit.
• Track projects and ensure deadlines are met; support budget management.
• Assist in developing and monitoring project cost estimates and schedules; support accounting functions.
• Enter employee payroll and contribute to health and safety culture.

Skills

Organization

Communication

Interpersonal skills

Accounting

Computer skills

Customer service

Leadership in safety

Budget management

Project coordination

Documentation

Education

Grade 12 or GED

Three years contracting experience

Office/business admin certification (asset)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

• Infrastructure/Construction/Rail Maintenance
• Full-Time
• Requisition #: ASSIS001828

Description

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. If you enjoy problem solving, and a company that promotes a strong safety culture, this opportunity is for you!

Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 80 operations, we are the 3rd largest locomotive fleet in Canada and growing!

• Work Life Balance with Fixed Schedules
• Cando’s Technical and Leadership Training Programs
• Award Winning Safety Culture
• Employee Ownership Program
• Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances
• Canada’s Best Managed Company for 9 years!

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. Working in a fast-paced, customer and employee-oriented environment, the Assistant Coordinator is responsible for organizing and coordinating the administrative needs of the Installations department.

• Plan and book travel accommodations for crews based on schedule provided
• Create a breakdown of required materials, source out products and create an estimate of overall project cost; compile information for bidding purposes and input into the computer for pricing
• Provide administrative support for the department including preparing invoices, purchase orders, cost logs, employee paperwork, hotels, and contract management
• Manage customer and employee enquiries in a courteous and expedient manner; stay in contact with customers to ensure needs are being met and inquire about additional projects/materials required
• Organize and maintain all files and records specific to the business unit
• Assist in tracking projects, and ensuring the business unit meets organizational deadlines
• Assist in developing and monitoring project cost estimates, schedules, reports, procedures, and accounting functions; assist with managing the overall budget for projects
• Enter employee payroll
• Assume strong leadership in health and safety, building up the culture of zero accidents

Skills, Knowledge, & Abilities

• Communicate effectively both orally and in writing with people of all backgrounds and levels of comprehension including managers, employees, customers, and the public; exercise discretion and good judgement when providing information to internal or external customers with regard to sensitive or confidential issues
• Ability to work with others to foster a respectful workplace and an atmosphere of cooperation and teamwork; create a work environment that is open to maintaining positive relationships
• Ability to establish rapport with people and influence opinions, attitudes, or judgements
• Skilled at building, developing, mentoring and leading in a way that promotes the Cando culture and its values of safety, growth, innovation, and employee/customer satisfaction
• Demonstrate ability to work independently, be self-motivated, innovative, and able to be responsible in the decision-making process; ability to think pro-actively and strategically
• Ability to recognize discrepancies, apply critical thinking, problem solve, retain and consistently apply established processes and work.
• Ability to independently plan, organize, and prioritize workload taking into consideration conflicting deadlines and multiple unrelated projects
• Proficient in Microsoft Word, Excel, and Outlook with the skill to adapt easily to other software systems
• Ability to work with estimating, project management and maintenance planning software and practices
• Demonstrated information gathering skills used to find and identify essential information
• Strong understanding of project and budget management with the ability to read and understand blue prints and complete material estimation

Education & Experience

• Grade 12, G.E.D., or Mature High School Diploma preferred
• Three (3) years experience working in a contracting environment or similar industry preferred
• Experience with job costing and basic accounting preferred
• Post-secondary certification in office or business administration an asset
• Understanding of the construction industry; experience with civil engineering and/or rail industry an asset

Note: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are provided so interested candidates understand of the level of expertise required in this position.