Assistant Coordinator

Sobkow Technologies Inc.; Brandon; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Training Programs

Safety culture

Employee ownership

Group life insurance

Long-Term Disability

Job summary

Cando is seeking an Assistant Coordinator to organize and coordinate the administrative needs of the Installations department. The role requires strong organizational and communication skills, attention to detail, and the ability to work in a fast-paced, customer- and employee-oriented environment.

You will plan travel, prepare invoices and purchase orders, track costs, manage files, assist with budgets, and enter payroll, helping ensure projects meet deadlines while upholding our safety culture.

Qualifications

• Strong organizational and communication skills with attention to detail.
• Experience in a contracting or rail-related environment is an asset.
• Proficiency in MS Office and basic accounting practices.

Responsibilities

• Plan and book travel accommodations for crews based on schedule provided.
• Prepare invoices, purchase orders, cost logs, and contract management tasks.
• Manage customer and employee inquiries promptly and courteously.
• Organize and maintain all files and records for the business unit.
• Assist in tracking projects, budgets, and schedules to meet deadlines.
• Enter employee payroll and support health and safety initiatives.

Skills

Organizational skills

Communication

Interpersonal skills

Accounting

Microsoft Excel

Payroll entry

Customer service

Problem solving

Team collaboration

Attention to detail

Education

Grade 12 or GED

Post-secondary certificate in office/business administration (asset)

Tools

Microsoft Word

Outlook

General accounting software

Job description

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. If you enjoy problem solving, and a company that promotes a strong safety culture, this opportunity is for you!

Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 80 operations, we are the 3rd largest locomotive fleet in Canada and growing!

• Work Life Balance with Fixed Schedules
• Cando's Technical and Leadership Training Programs
• Award Winning Safety Culture
• Employee Ownership Program
• Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances
• Canada?s Best Managed Company for 9 years!

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. Working in a fast-paced, customer and employee-oriented environment, the Assistant Coordinator is responsible for organizing and coordinating the administrative needs of the Installations department.

• Plan and book travel accommodations for crews based on schedule provided
• Create a breakdown of required materials, source out products and create an estimate of overall project cost; compile information for bidding purposes and input into the computer for pricing
• Provide administrative support for the department including preparing invoices, purchase orders, cost logs, employee paperwork, hotels, and contract management
• Manage customer and employee enquiries in a courteous and expedient manner; stay in contact with customers to ensure needs are being met and inquire about additional projects/materials required
• Organize and maintain all files and records specific to the business unit
• Assist in tracking projects, and ensuring the business unit meets organizational deadlines
• Assist in developing and monitoring project cost estimates, schedules, reports, procedures, and accounting functions; assist with managing the overall budget for projects
• Enter employee payroll
• Assume strong leadership in health and safety, building up the culture of zero accidents

Skills, Knowledge, & Abilities

• Communicate effectively both orally and in writing with people of all backgrounds and levels of comprehension including managers, employees, customers, and the public; exercise discretion and good judgement when providing information to internal or external customers with regard to sensitive or confidential issues
• Ability to work with others to foster a respectful workplace and an atmosphere of cooperation and teamwork; create a work environment that is open to maintaining positive relationships
• Ability to establish rapport with people and influence opinions, attitudes, or judgements
• Skilled at building, developing, mentoring and leading in a way that promotes the Cando culture and its values of safety, growth, innovation, and employee/customer satisfaction
• Demonstrate ability to work independently, be self-motivated, innovative, and able to be responsible in the decision-making process; ability to think pro-actively and strategically
• Ability to recognize discrepancies, apply critical thinking, problem solve, retain and consistently apply established processes and work.
• Ability to independently plan, organize, and prioritize workload taking into consideration conflicting deadlines and multiple unrelated projects
• Proficient in Microsoft Word, Excel, and Outlook with the skill to adapt easily to other software systems
• Ability to work with estimating, project management and maintenance planning software and practicesDemonstrated information gathering skills used to find and identify essential information
• Strong understanding of project and budget management with the ability to read and understand blue prints and complete material estimation

Education & Experience

• Grade 12, G.E.D., or Mature High School Diploma preferred
• Three (3) years experience working in a contracting environment or similar industry preferred
• Experience with job costing and basic accounting preferred
• Post-secondary certification in office or business administration an asset
• Understanding of the construction industry; experience with civil engineering and/or rail industry an asset