Asset Management Specialist (Contract)

Conestoga College; Kitchener; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Conestoga College seeks an Asset Management Specialist to oversee facilities data, asset information systems, and technical documentation supporting operations, planning, and regulatory needs. You’ll manage COFSI, Archibus, GIS, and related platforms, ensuring accurate as-built drawings and building inventories.

You will collaborate with Facilities Management, College departments, and external stakeholders, contributing to dashboards and reporting.

Qualifications

• Three-year diploma or degree in building engineering technology, data management and analytics, business management, architectural technology, or facilities management is required.
• Minimum five years of practical experience with database structures and AutoCAD; latest AutoCAD version preferred.
• Experience with Autodesk suite (AutoCAD and BIM), Revit, and Microsoft Office is an asset.
• Demonstrated competence with data management principles and methods.

Responsibilities

• Maintains the Colleges Ontario Facilities Space Inventory (COFSI) database
• Obtains space changes from Construction Services
• Ensures accuracy of drawing measurements (as-built)
• Ensures database is updated monthly
• Provides input to COFSI reports to Colleges Ontario and the Ministry
• Obtains changes, additions, and new build as-built drawings from Construction Services
• Ensures all digital and hard copy facilities-related drawings are up to date
• Facilitates and maintains asset management database updates
• Supports the yearly audit of facilities assets through outside audit consultants
• Reviews audit information for accuracy and completeness
• Develops and supports Dashboard Applications
• Supports Construction Services by providing current and accurate data and information and occasionally providing drawing services
• Updates and maintains information for Conestoga’s owned and leased properties including legal surveys, topographical surveys, stormwater management studies and information
• Coordinates software updates and upgrades to Archibus System as needed, including user setup
• Provides support to the installation, testing and maintenance of Archibus software to service the needs of the department and the College
• Liaises with the IT Services and external vendors to troubleshoot and resolve system problems

Skills

Data management

Analytical thinking

Communication

Team collaboration

Education

Facilities management or related degree

Tools

AutoCAD

Autodesk BIM

Archibus

GIS

VFA

COFSI

Job description

Position Summary

Temporary Full-Time Appendix D Support Staff, replacement contract position (January 15, 2027 – January 31, 2028)

Under the direction of the Executive Director, Facilities Management, the Asset Management Specialist manages and maintains facilities data, asset information systems, and technical documentation to support the College's operational, planning, and regulatory requirements. The position is responsible for administering key systems including COFSI, VFA, Archibus, GIS, and electronic document management platforms, maintaining building inventory records, drawings, Fire Safety Plans, and municipal documentation, and developing reporting and data visualization tools that provide actionable facilities insights.

The incumbent will support space and asset management initiatives by ensuring the accuracy of facility records and as-built drawings, while providing detailed information and analysis to Facilities Management, College departments, and external stakeholders. The role also contributes to a safe work environment through compliance with health and safety legislation, procedures, and College policies

Successful candidates will be required to conduct work within Ontario and must be available to work on campus as required. It is anticipated that this position will meet the needs of the department through a hybrid work arrangement Monday to Friday, 8:30am -4:30pm with 3-4 days on-site at the Doon Campus located at 299 Doon Valley Drive, Kitchener and 1-2 days remote. Overtime work may be required on evenings and weekends for special events, operational shutdowns, etc.

Responsibilities

• Maintains the Colleges Ontario Facilities Space Inventory (COFSI) database
• Obtains space changes from Construction Services
• Ensures accuracy of drawing measurements (as-built)
• Ensures database is updated monthly
• Provides input to COFSI reports to Colleges Ontario and the Ministry
• Obtains changes, additions, and new build as-built drawings from Construction Services
• Ensures all digital and hard copy facilities-related drawings are up to date
• Facilitates and maintains asset management database updates
• Supports the yearly audit of facilities assets through outside audit consultants
• Reviews audit information for accuracy and completeness
• Develops and supports Dashboard Applications
• Supports Construction Services by providing current and accurate data and information and occasionally providing drawing services.
• Updates and maintains information for Conestoga’s owned and leased properties including legal surveys, topographical surveys, stormwater management studies and information, etc.
• Coordinates software updates and upgrades to Archibus System as needed, including user setup
• Provides support to the installation, testing and maintenance of Archibus software to service the needs of the department and the College
• Liaises with the IT Services and external vendors to troubleshoot and resolve system problems

Qualifications

• Three-year diploma or degree in building engineering technology, data management and analytics, business management, architectural technology, or facilities management is required
• Minimum five years of practical experience working with database structure and experience using AutoCAD in a facilities management, architectural or facilities engineering firm or equivalent is required; experience with the most recent version of AutoCAD is preferred
• Experience working with Autodesk suite (AutoCAD and BIM), Revit, and Microsoft Office suite certifications will be considered an asset
• Demonstrated competence with data management principles and methods
• Excellent computer skills including Excel and Access
• Time management and analytical skills with a very high attention to detail
• Advanced organizational, interpersonal and communication skills
• Ability to work in a team environment within a complex organization
• Ability to adapt to change
• Knowledge of building architectual, mechanical, and electrical systems
• Knowledge of site services infrastructure
• Willingness to undertake safety training once on the job which may include WHMIS Training, etc.