Asset Management Project and Process Specialist (term for a period up to 2 years)

Vancouver Fraser Port Authority; Vancouver; Hybrid; CAD 65,000 - 95,000; Full time

Job summary

Join a forward-thinking organization dedicated to enabling trade through Canada’s largest port. As an Asset Management Project and Process Specialist, you will lead critical projects aimed at enhancing asset management systems. This role offers a unique opportunity to engage with diverse teams, improve processes, and ensure compliance with industry standards. With a focus on sustainability and community engagement, this position is perfect for someone who thrives in a dynamic environment and is passionate about making a difference. Enjoy a competitive salary, inclusive benefits, and a supportive workplace culture that values diversity and innovation.

Benefits

Market-competitive salaries

Inclusive benefits

Paid vacation

Onsite gym

Opportunities for learning and development

Qualifications

• 2-year technical diploma or equivalent required.
• 4+ years of engineering experience in asset management or project coordination.

Responsibilities

• Lead process improvement projects for asset management.
• Coordinate procurement and manage project activities.

Skills

Project Management

Asset Management

Process Improvement

Interpersonal Skills

Organizational Skills

Education

Technical Diploma

Tools

RFP Preparation

Data Management Systems

Job description

Asset Management Project and Process Specialist (term for a period up to 2 years)

JOIN US IN ENABLING TRADE THROUGH CANADA'S LARGEST PORT.

The Vancouver Fraser Port Authority is an arm’s-length federal agency responsible for the shared stewardship of the lands and waters that make up the Port of Vancouver, Canada’s largest port. Our mandate, as outlined in the Canada Marine Act, is to enable Canada’s trade objectives on behalf of all Canadians, ensuring the safe movement of goods through the Port of Vancouver while protecting the environment and considering local communities.

As an organization with a significant impact on communities and businesses across Canada, the Vancouver Fraser Port Authority is dedicated to diversity, inclusion, and sustainability. We strive to create a workplace that mirrors the richness of our community, empowering all employees to achieve their full potential.

The Asset Management Project & Process Specialist (“AMPPS”) leads and coordinates the development and implementation of Engineering & Asset Management process improvement projects, with the objective of building an effective and robust asset management system. The AMPPS coordinates and administers project activities and progress reports. This role involves acting as project coordinator for procurements, preparing requests for proposals, and participating in the selection of external consultants for infrastructure condition assessments. The position also plays a key role in asset management records management, ensuring data processes and project deliverables are accurate, complete, and compliant with VFPA standards. Additionally, the AMPPS coordinates asset management inspection projects and maintains high-quality AM data, ensuring records meet standards. Other duties include providing backup support to the building permit coordination process.

What you do:

• Lead and coordinate process improvement projects to develop an effective asset management system, identifying and implementing improvements.
• Develop, document, and update project processes, templates, tools, and training materials.
• Evaluate information exchange processes and improvement needs, defining clear objectives and goals.
• Implement project management methodologies and templates for new processes.
• Establish relationships with project leads and consultants to support project deliverables and change management.
• Coordinate with PER team members and internal staff to ensure compliance with project processes.
• Coordinate procurement of external consultants for infrastructure condition assessments, including marine structures and civil infrastructure.
• Prepare and review RFPs, participate in consultant selection, and prepare cost estimates and contract approvals.
• Manage project activities, progress, and reporting.
• Review inspection reports, recommend follow-up actions, and work with the asset management team to record appropriate data and schedule follow-ups.
• Coordinate project close-out data and input relevant data into the asset management system.
• Collaborate with internal departments and external consultants and terminal operators.
• Monitor project status reports and ensure data accuracy and compliance with standards.
• Provide occasional guidance to Engineering Technicians and review site service plans and utility data updates.

What you bring:

• A related two (2) year full-time technical diploma or equivalent from a recognized post-secondary institution.
• At least four (4) years of recent engineering experience in asset and records management, process improvement, or project coordination.
• Experience as a team lead in asset management or engineering is an asset.
• Asset Management certification from an accredited institution is an asset.
• Self-motivated with excellent interpersonal skills and the ability to liaise effectively with staff and external contacts.
• Ability to work independently, accurately, and proactively.
• A team player with a customer service focus, good organizational skills, and flexibility to handle multiple tasks.

What we offer:

• Market-competitive salaries and incentive plans.
• Inclusive benefits, including retirement plans.
• Earned time off program.
• Paid vacation and personal care leave.
• Opportunities for learning, development, and advancement.
• Onsite gym with towel service at a landmark location in Vancouver’s waterfront.
• A friendly, respectful, and unique workplace environment.

Job type: Bargaining Unit, Full-Time, Term, Hybrid

Working environment: Office conditions with outdoor exposure as needed.

This is Canadian employment; applicants must have legal work entitlement. Background checks may be required.

We promote employment equity and a diverse workplace. We welcome applications from all qualified candidates, including women, persons with disabilities, Indigenous peoples, and visible minorities. Reasonable accommodations are available upon request. For support, contact [e-mail].

We acknowledge the traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. Learn more about our indigenous relations and reconciliation efforts on our website.

About Us

• Contributes to Canadian economic growth and prosperity.
• Provides marine transportation services that meet port needs at reasonable costs.
• Ensures safety and environmental protection.
• Responds to local needs and priorities.
• Encourages input from port users and communities.
• Reinvests around 90% of revenues into trade infrastructure.

The Vancouver Fraser Port Authority:

• Supports economic growth and trade.
• Offers safe, environmentally responsible marine services.
• Engages with local communities and stakeholders.
• Reinvests in infrastructure to support trade.

Our purpose statement: Enabling Canada's trade by being reliable and innovative, while protecting the environment.

Our values:

• Drive efficiency to optimize performance.
• Build strong relationships for success.
• Be customer-focused.
• Be accountable and proactive.
• Operate as one team to achieve our purpose.