Artist Coordinator - Festivals & Events

The MRG Group; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading entertainment company in Vancouver is seeking an Artist Coordinator to support the booking, contracting, and administration of community talent for festivals and events. The ideal candidate is detail-oriented, can manage multiple projects, and has strong ties to the local music scene. This role offers a fun work environment and opportunities for career development.

Benefits

Participation in MRG Travel Ambassador Program

Employee discounts to concerts and shows

Career development opportunities

Qualifications

• Strong attention to detail and organizational skills.
• Ability to work effectively with remote teams using Slack and Asana.
• Comfort working in a fast-paced environment with overlapping deadlines.
• Transparent and collaborative communication style.
• Interest and connections within the local music and dance community.
• Stage production knowledge is an asset.
• Proficiency in Google Suite and Microsoft Office.
• Driver's license and access to a vehicle.

Responsibilities

• Maintain and update annual talent tracking and payment grids.
• Formulate community talent grids for approval.
• Manage Asana workflows to track offers, contracts, and invoices.
• Create and manage talent invoices and schedules.
• Collaborate with Finance to process payments.
• Manage and update community talent databases.
• Provide on-site artist coordination support as needed.

Skills

Attention to detail

Organizational skills

Effective remote team collaboration

Communication skills

Knowledge of local music community

Stage production knowledge

Proficiency in Google Suite

Proficiency in Microsoft Office

Driver's license

Job description

Overview

Artist Coordinator - Festivals & Events

MRG Group

Vancouver, BC

Who we are: MRG is Canada’s largest independent concert promoter and live entertainment venue operator. We produce over 1000 events annually across 9 owned and operated venues and have produced concerts hosted in clubs and arenas domestically, as well as Europe and Asia-Pacific. Our diverse portfolio includes leading hospitality businesses, experiential venues like Par-Tee Putt and Par-Tee Pong, as well as AdmitOne, the fastest-growing multi-product ticketing platform in North America. We are at the forefront of the experience economy.

Who you are: Reporting to the Producer/Production Manager, the Artist Coordinator will be responsible for supporting the booking, contracting, and administration of community talent across MRG’s festival and event portfolio. You are highly organized, detail-oriented, and able to manage multiple projects at once. With a strong connection to local music, dance, and community-based performers, you thrive in a fast-paced, collaborative environment and enjoy being part of the process that brings live performances to life.

Responsibilities

• Maintain and update annual talent tracking and payment grids.
• Formulate community talent grids for approval.
• Send community-based performance offers and performance contracts, including roving and family entertainment.
• Manage Asana workflows to track offers, contracts, invoices, Socan reporting, and other due dates.
• Distribute and track performer forms (Wufoo/Asana, advances, schedules, etc.).
• Create and manage talent invoices, performance schedules, contact sheets, and cheque sign-out sheets.
• Collaborate with Finance to process cheques and organize onsite payment distribution.
• Manage and update community talent and live band databases; monitor submissions and intake forms.
• Send artist advances for community performers and b-stages.
• Support live concert contracts and administration as required.
• Provide artist coordination support on-site as needed.
• Assist with additional programming and administrative tasks as assigned.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to work effectively with remote teams using Slack, Asana, and other tools.
• Comfort working in a fast-paced environment with overlapping deadlines.
• Transparent and collaborative communication style.
• Interest, awareness, and/or connections within the local music and dance community (an asset).
• Stage production knowledge is considered an asset.
• Proficiency in Google Suite and/or Microsoft Office (especially Excel/Sheets).
• Driver’s license and access to a vehicle.

What’s In It For You?

• Participation in the MRG Travel Ambassador Program
• A fun and casual environment. You will be joining a close-knit, innovative team of creative and energetic go-getters
• Employee discounts to our concerts, shows and hospitality venues
• A welcoming, fun and safe work environment where everyone can show up authentically to work each day and feel respected.
• Career development opportunities with a company that encourages individuals to learn and grow.

Thank you for your interest in MRG. Given the anticipated interest in this role, only those selected for an interview will be contacted.