AR/AP Financial Services Coordinator Finance and Accounting Mississauga, Ontario, Canada See Details

The Martin-Brower Company, L.L.C.; Mississauga; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Receivable/Payable Coordinator to join their team. This role is crucial for ensuring the timely processing of invoices and maintaining accurate financial records, which directly supports the organization's operational efficiency. The ideal candidate will possess a strong background in accounts payable and receivable, along with excellent communication and problem-solving skills. By leveraging modern technologies and best practices, you will contribute to process improvements that enhance efficiency and cost savings. If you thrive in a fast-paced environment and are passionate about finance, this opportunity is perfect for you.

Qualifications

• 1-2 years of experience in accounts payable/receivable is required.
• Strong communication and organizational skills are essential.

Responsibilities

• Process approximately 150 expense invoices weekly and manage invoice discrepancies.
• Ensure compliance with Safe Food for Canadians Regulations and other standards.

Skills

Accounts Payables

Accounts Receivable

Communication Skills

Problem-Solving Skills

Analytical Skills

Organizational Skills

Education

High School Diploma

College Diploma in finance, accounting, or business

Tools

Inspyrus

Concur

Job description

Responsibilities

Position Summary:

The Accounts Receivable / Payable Coordinator ensures the timely and accurate completion of accounts receivable transactions and administrative procedures while providing detailed reports to management. This role is also responsible for efficiently managing invoice processing, ensuring accuracy and timeliness.

Position Responsibilities may include, but not limited to:

• Process approximately 150 expense invoices weekly through Inspyrus while updating the Distribution Center PO logs.
• Work with Accounts Payable and/or DCs to resolve billing issues or discrepancies.
• Maintain the Inspyrus Matrix Approval file as needed.
• P card (Credit Card) administration – creating new credit cards for employees, adjusting limits as required, maintaining cardholder file, contacting the bank directly to resolve any cardholder issues, preparing monthly wire payment to clear the corporate account.
• Concur Support – knowledge of the system and a backup resource for resolving issues on the platform.
• Record incoming cheques to balance to the monthly deposit, investigate any past due expected payments.
• Reconcile the Miscellaneous Receivables account monthly according to JDE final totals.
• Prepare month end JE of cheque receipts, providing GL accounts to credit.
• Process improvements involving the DCs to lessen the number of invoices coming into AP/Inspyrus and leveraging modern technologies for efficiencies and cost savings.
• Front desk reception coverage as needed.
• Ensure the operations follow all Safe Food for Canadians Regulations (SFCR), Global Food Safety Initiative (GFSI) and Good Warehouse Practices (GWP)/Good Drivers Practices (GDP) for transport rules and regulations.
• Other projects or duties as assigned.

Qualifications

Required Skills and Experience:

• Highschool Diploma.
• 1-2 years of experience required in related field.
• Strong Accounts Payables/Accounts Receivable background.
• Ability to manage multiple deadlines and work under pressure while ensuring accuracy and completeness of information.
• Excellent written/verbal communication, interpersonal, and organizational skills.
• Strong problem-solving and analytical skills.
• This position must pass a post-offer background check.

Preferred Skills and Experience:

• College Diploma in finance, accounting, business, or another related field.
• Experience with P card and Concur.