AR and Billing Specialist

JANX; New Tecumseth; On-site; CAD 50,000 - 70,000; Full time

Job summary

Join a leading company as an Operations Coordinator in New Tecumseth. This full-time role involves managing invoicing and time entry, ensuring accuracy in documentation, and coordinating service requests. Ideal candidates have experience with NetSuite and a background in invoicing or timesheet entry. Enjoy benefits like PTO and 401K while contributing to a growing team.

Benefits

Benefits

PTO

401K

Qualifications

• Minimum 2 years of applicable experience in invoicing and/or timesheet entry.
• Experience working in a unionized environment is preferred.

Responsibilities

• Perform ADP time entry and project coding for operational employees.
• Conduct quality control review of field documentation for invoicing.
• Enter billable items weekly into NetSuite for accurate billing.

Skills

Invoicing

Time Entry

Quality Control

Data Reporting

Education

Associates Degree

Tools

NetSuite

Job description

Position Overview

New full-time Operations Coordinator role in our NJ office! This is a full-time position with benefits, PTO, 401K, and more! Come join our growing team!

The main duties include:

1. Perform the ADP time entry and project coding for all operational employees in preparation for manager approval, ensuring data submission, coding accuracy, and correct application of the Collective Bargaining Agreement.
2. Conduct quality control review of all field documentation including timesheets, reader sheets, customer backup, and other paperwork to ensure correctness for invoicing per company and client requirements.
3. Enter all billable items weekly into NetSuite, including labor and materials, to ensure accurate billing and correct client rates.
4. Submit all invoices timely to clients via mail, email, and client portals, and validate submission and acceptance.
5. Coordinate and assist with service order setup requests by validating current service orders, requesting new ones per SAP guidelines, and working with Shared Services for timely issuance.
6. Generate simple project data reports upon management or client request.

Equal Employment Opportunity/M/F/disability/protected veteran status.

The pay range is a general guideline for states enforcing pay transparency and does not guarantee salary. Factors such as responsibilities, education, experience, skills, certifications, internal equity, market data, and applicable laws are considered in offers.

Education and Work Experience

• Minimum 2 years of applicable experience in invoicing and/or timesheet entry.
• Experience with NetSuite is highly preferred.
• Experience working in a unionized environment is preferred.
• Associates Degree required.
• Legal authorization to work in the U.S. is required; Visa sponsorship is not available.

Certificates and Licenses Required

• Not applicable.