Applications Associate

Easy Outsource; Toronto; On-site; CAD 42,000 - 65,000; Full time

Job summary

Easy Outsource is seeking an Applications Associate to manage accurate UK university applications, including UCAS, and related programmes. The role covers CRM, records and liaison with admissions teams to ensure timely progression and compliance.

You will coordinate specialist applications, maintain student records across multiple systems, and support workflow with a strong focus on confidentiality and data integrity.

Qualifications

• Experience in applications processing, admissions administration, education consultancy, student services or a similar administrative role.
• Excellent attention to detail, organisation, communication and deadline management.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Confidence using CRM systems, online portals, document-management tools and task-tracking platforms.
• Strong problem-solving, follow-up, prioritisation and data-management skills.
• Ability to work independently, manage high volumes of work and collaborate across teams.
• Professional handling of confidential information and sensitive student records.
• Desirable: Experience with UK university admissions, UCAS, specialist programme applications, student tagging and commission processes, and systems such as Zoho CRM, Trello or Darwinbox.
• Experience in workload coordination, service-standard monitoring or team training is an advantage.

Responsibilities

• Application Processing: Review, verify, prepare and submit applications, ensuring all information and supporting documents are accurate, complete and submitted within deadlines, targeting a one-working-day turnaround for complete requests wherever practicable.
• Specialist Applications: Coordinate complex and competitive applications, tracking additional requirements, admissions tests, interviews, references and deadlines.
• CRM & Records Management: Maintain accurate student records, application statuses, documents and follow-ups across Zoho CRM, Trello, university portals and other systems.
• Student Tagging & Attribution: Process and track student-tagging requests, resolve attribution discrepancies and maintain accurate records to support commission reporting.
• University Liaison: Communicate with admissions teams regarding application progress, missing documents, offers, corrections and outstanding decisions.
• Workflow Coordination: Monitor application queues, prioritise urgent cases, coordinate workload distribution and delegated tasks, manage handovers and report backlogs or operational risks.
• Administrative Support: Maintain digital files, trackers, reports, templates, checklists and standard operating procedures; support team onboarding and knowledge sharing.
• Quality Assurance & Compliance: Conduct pre-submission checks, protect confidential student information, maintain audit trails and escalate discrepancies, compliance concerns and deadline risks.
• Process Improvement: Identify inefficiencies, recommend workflow improvements and support system transitions and operational planning during peak application periods.
• Stakeholder Collaboration: Work closely with Sales Consultants, students, parents, university representatives and international colleagues to ensure responsive communication and effective application support.

Skills

Applications processing

Admissions administration

Education consultancy

Student services

Attention to detail

Communication

Deadline management

CRM proficiency

Data management

Tools

Zoho CRM

Trello

Darwinbox

Excel

Word

Outlook

Job description

The Applications Associate is responsible for the accurate and timely processing of student applications to UK universities, including UCAS and specialist programmes such as Medicine, Dentistry, Veterinary Medicine and Oxbridge. The role oversees application tracking, student records,

CRM management, university liaison, student tagging and attribution, and administrative coordination to ensure smooth application progression and compliance with university requirements.

Key Responsibilities:

Application Processing: Review, verify, prepare and submit applications, ensuring all information and supporting documents are accurate, complete and submitted within deadlines, targeting a one-working-day turnaround for complete requests wherever practicable.

Specialist Applications: Coordinate complex and competitive applications, tracking additional requirements, admissions tests, interviews, references and deadlines.

CRM & Records Management: Maintain accurate student records, application statuses, documents and follow-ups across Zoho CRM, Trello, university portals and other systems.

Student Tagging & Attribution: Process and track student-tagging requests, resolve attribution discrepancies and maintain accurate records to support commission reporting.

University Liaison: Communicate with admissions teams regarding application progress, missing documents, offers, corrections and outstanding decisions.

Workflow Coordination: Monitor application queues, prioritise urgent cases, coordinate workload distribution and delegated tasks, manage handovers and report backlogs or operational risks.

Administrative Support: Maintain digital files, trackers, reports, templates, checklists and standard operating procedures; support team onboarding and knowledge sharing.

Quality Assurance & Compliance: Conduct pre-submission checks, protect confidential student information, maintain audit trails and escalate discrepancies, compliance concerns and deadline risks.

Process Improvement: Identify inefficiencies, recommend workflow improvements and support system transitions and operational planning during peak application periods.

Stakeholder Collaboration: Work closely with Sales Consultants, students, parents, university representatives and international colleagues to ensure responsive communication and effective application support.Skills & Qualifications

Skills and Qualifications

Experience in applications processing, admissions administration, education consultancy, student services or a similar administrative role.

Excellent attention to detail, organisation, communication and deadline management.

Proficiency in Microsoft Office, particularly Excel, Word and Outlook.

Confidence using CRM systems, online portals, document-management tools and task-tracking platforms.

Strong problem-solving, follow-up, prioritisation and data-management skills.

Ability to work independently, manage high volumes of work and collaborate across teams.

Professional handling of confidential information and sensitive student records.

Desirable: Experience with UK university admissions, UCAS, specialist programme applications,

student tagging and commission processes, and systems such as Zoho CRM, Trello or Darwinbox.

Experience in workload coordination, service-standard monitoring or team training is an advantage.