Analyst, Project Management
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Benefits offered by this job
Job summary
Opta Inc. in Canada is seeking a Project Management Analyst to support planning, execution, monitoring, and reporting of capital projects across multiple manufacturing facilities in North America.
You will work with Plant Managers, Engineering, Operations, Finance, and external vendors to ensure projects are properly scoped, financially justified, scheduled, and within budget. The role requires strong organizational and analytical skills, experience with PMI concepts, and the ability to manage
Qualifications
- Bachelor's degree in Engineering, Business, or Finance.
- Minimum 5 years of experience in project management, engineering, manufacturing, operations, or related field.
- Experience with PMI concepts is required.
- Prior experience managing or coordinating capital projects is required.
- Strong understanding of project planning, scheduling, budgeting, forecasting, risk management, and project controls.
- Advanced proficiency in Excel, including Pivot Tables, lookups, complex formulas, dashboards, and data analysis.
- Experience with MS Project or equivalent scheduling software for Gantt charts.
- Experience developing business cases and capital approval documentation.
- Ability to manage multiple projects in fast-paced manufacturing environments.
- Experience with Power BI is an asset.
- PMP certification is an asset.
- Lean/Six Sigma/Continuous Improvement is an asset.
- Ability to travel occasionally within Canada/US.
Responsibilities
- Coordinate and support all phases of Capital projects across multiple manufacturing sites.
- Develop and maintain RCA documentation, project business cases, and financial justifications.
- Collaborate with Plant Managers, Engineering, Operations, and Finance to define scope, budgets, schedules, and resources.
- Develop SOW documents, obtain vendor quotations, and support procurement.
- Track project costs, schedules, and KPIs; identify risks and overruns and recommend actions.
- Maintain CapEx tracking tools and project dashboards for status, expenditures, and forecasts.
- Coordinate with vendors/contractors to obtain quotations and proposals.
- Maintain project schedules, forecasts, and monthly status reporting.
- Develop Gantt charts and project plans using MS Project or equivalent.
- Monitor costs, schedules, risks, and performance to avoid overruns.
- Support monthly reporting, project closure, and benefit realization tracking.
- Communicate with Plant management, Finance, Engineering, and vendors.
- Utilize advanced Excel and data analysis to improve visibility.
- Support Power BI dashboards and reporting tools.
Skills
Education
Tools
Job description
From our roots providing sand to local foundries in the 1880's, Opta has grown to an international group of companies committed to delivering optimal results for our customers. Opta's purpose is to create solutions that enhance productivity and set new standards for industrial performance. Our mission is to consistently deliver custom-engineered additives, specialty equipment and technical expertise that solves complex challenges, optimizes process and drives long-term success.
- SAFETY: We put safety first on our processes, our products and our culture to protect people and ensure long-term operational success.
- PEOPLE: We invest in our people because their expertise drives the solutions that power our success.
- CUSTOMERS: We build lasting partnerships by understanding our customers' challenges and delivering customized solutions that meet their unique needs.
- INNOVATION: We continually seek smarter, more effective and innovative ways to deliver solutions, blending creativity, data-driven insight and practical application.
- SUSTAINABILITY: We engineer solutions with efficiency, responsibility, and sustainability as our foundation, optimizing performance today, while strengthening the resilience of tomorrow's operations.
The Project Management Analyst will report directly to the Director of Engineering and Continuous Improvement, will play a key role in supporting the planning, execution, monitoring, and reporting of capital projects across multiple manufacturing facilities in North America. The successful candidate will work closely with Plant Managers, Engineering, Operations, Finance, and external vendors to ensure projects are properly scoped, financially justified, executed on schedule, and completed within approved budgets. This position requires a highly organized and analytical individual with strong project management skills.
- Coordinate and support all phases of Capital projects including planning, execution, tracking, and closeout of capital projects across multiple manufacturing sites
- Develop and maintain Request for Capital Approval (RCA) documentation, project business cases, and financial justifications
- Collaborate with Plant Managers, Engineering, Operations, and Finance teams to define project scope, budgets, schedules, and resource requirements.
- Develop Scope of Work (SOW) documents, obtain vendor quotations, and support project procurement activities.
- Track project costs, schedules, and performance metrics to identify risks, variances, and potential overruns, and recommend corrective actions.
- Maintain and update capital expenditure (CapEx) tracking tools and project dashboards to monitor project status, expenditures, forecasts and other Project management KPIs
- Coordinate with vendors and contractors to obtain quotations, evaluate proposals, and support project implementation activities.
- Maintain CapEx tracking tools, project schedules, forecasts, and monthly project status reporting.
- Develop Gantt charts and project plans using MS Project or equivalent software, including critical path and resource planning.
- Monitor project costs, schedules, risks, and performance to ensure successful execution without budget or timeline overruns
- Support monthly project reporting, project closure documentation, and benefit realization tracking.
- Communicate effectively with Plant management, Finance, Engineering teams and vendors
- Utilize advanced Excel tools, data analysis techniques, and reporting systems to improve project visibility and decision-making.
- Support the development of Power BI dashboards and project performance reporting tools.
- Bachelor's Degree in Engineering, Business Administration or Finance
- Minimum 5 years of experience in project management, engineering, manufacturing, operations, or a related field.
- Experience with PMI concepts is required
- Prior experience managing or coordinating capital projects is required.
- Strong understanding of project management principles, including project planning, scheduling, budgeting, forecasting, risk management, and project controls.
- Advanced proficiency in Microsoft Excel, including Pivot Tables, lookups, complex formulas, dashboard development, and data analysis
- Experience with Microsoft Project or equivalent scheduling software for Gantt chart development
- Experience developing business cases, financial justifications, and capital approval documentation.
- Ability to manage multiple projects and priorities simultaneously in a fast-paced manufacturing environment
- Experience with Power BI is considered an asset.
- PMP certification is considered an asset.
- Lean Manufacturing, Six Sigma, or Continuous Improvement experience is considered an asset.
- Ability to travel occasionally to visit Opta sites within Canada and United States will be required
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift 25 pounds at a time.
Opta offers a diverse compensation and benefit package that includes the following:
- Extended Healthcare, Dental, and Vision Benefits
- Healthcare Spending Account
- Life, AD&D, and Dependent Life Insurance
- Short Term and Long Term Disability Insurance
- Employee & Family Assistance Program
- Professional Development
- Paid Time Off
- RRSP Match
- Competitive Compensation Program
- On Demand Pay (Dayforce Wallet)
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Opta Inc., an Opta Group Company, is an Equal Opportunity Employer and is committed to providing accommodation for people with disabilities. If you require an accommodationduring the recruitment and selection process, we will work with you to meet your needs.
As part of our recruitment process, Opta Group may use artificial intelligence–based tools to support the initial review of applications. These tools help identify relevant qualifications and experience. Human reviewers are involved at all stages of the hiring process, and no employment decision is made solely by automated means.
This job posting represents an existing vacancy and is posted in compliance with the Ontario Employment Standards Act (ESA).
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