AMDSB - OSSTF-ESSP - Elementary Office Assistant

St. Clement's School; Mitchell; On-site; Full time

Job summary

A leading educational institution in Ontario is seeking a permanent Elementary Office Assistant. This role involves effective public relations, managing attendance records, and supporting various administrative functions in a dynamic environment. The successful candidate will possess a college diploma in office administration and have strong skills in communication and technology. Join a committed team dedicated to fostering inclusive and inspiring learning experiences.

Benefits

Defined pension plan through OMERS

Health & Dental Benefits through OTIP

Employee Assistance Program

Qualifications

• Proven computer literacy skills in MS Office and Aspen required.
• Must possess proficient keyboarding skills and ability to work independently.
• Strong communication skills and confidentiality are essential.

Responsibilities

• Manage public relations, answer phones, and direct visitors.
• Collect and input attendance data daily.
• Support administration and assist in school events.

Skills

Computer literacy

Interpersonal communication

Problem-solving

Multi-tasking

Education

One year college diploma in office administration

Tools

MS Office

Aspen

Job description

OSSTF-ESSP

ELEMENTARY OFFICE ASSISTANT

PERMANENT POSITION

We are accepting applications for the following 1.0FTE permanent Elementary Office Assistant at Upper Thames Elementary School.

Hours of Work: 17.5hours per week, 10 months per year

Compensation Package Details:

Rate of Pay: $24.86-$27.61, Level 1 of the OSSTF-ESSP Collective Agreement, as of September 1, 2025.

Pension Plan: Defined pension plan through the Ontario Municipal Employees Retirement System (OMERS)

Health & Dental Benefits:

● Benefits are provided through Ontario Teachers Insurance Plan (OTIP)

● Comprehensive short-term and long-term disability coverage plans

Employee Assistance Program (EAP) through TELUS which includes:

• 24/7 confidential support
• Access to information on personal fitness, nutrition, career, financial and legal advice; relationship & family support, and overall wellbeing resources.

Essential Functions and Responsibilities:

1.Public Relations

• Answerthe main office telephone, meet and appropriately direct visitors; relay information to/from school/staff to parent/guardian/student; respond appropriately to general questions from the public, community agencies, other schools and Board office, including re-directing the questions.
• Process incoming/outgoing mail and courier.

2.Attendance

• Attendance records - Collect and electronically input all attendance data each day (student absences, lates, excused, suspensions, field trips, religious holidays, bus cancellations, etc.); provide reports from Aspen of absentees to administration; record special information (doctor's notes, etc.).
• Perform safe arrival telephone calls in accordance with Board Standard Operating procedure.

3.Other

• Book and issue permits/invoices for use of school facilities.
• Routine maintenance of office equipment such as photocopiers, fax machines, postage meter and printers.
• Provide support and perform related duties for administration; assist with various items as required such as school events (parents' night, graduation, awards night, etc.).
• Other related duties as assigned.

Job Specifications and Requirements :

• One year college diploma in office administration plus up to six months related experience; or a combination of experience, education and training that is considered equivalent;
• Proven computer literacy skills, specifically in MS Office and Aspen;
• Proficient and accurate keyboarding skills;
• The capacity to work independently, problem-solve and multi-task in a busy environment; and,
• Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentiality.

Note - A criminal background check will be part of the recruitment process.

Why Join AMDSB?

• We believe our students are at the core of what we do; we are committed to creating inclusive, inspiring and innovative learning environments.
• Great work culture with staff who embrace and seek meaningful careers.
• Work with a diverse and dynamic team that fosters a culture of belonging and collaboration.
• Competitive compensation package, which is outlined above

Join our team! Apply today!

Interested applicants are requested to apply throughApply to Education.

We thank all applicants for their interest in opportunities with the Avon Maitland District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.

If you require assistance with your application, please call customer service at 1-877-900-5627.

Communication with short-listed applicants will be made through the contact information (email address and/or phone number) provided on the applicant's profile page.

The AMDSB is committed to equity in employment and equitable hiring practices that allow us to engage qualified staff who reflect diversity. We will make any reasonable accommodation, based on any of the human rights protected grounds, to support candidates to participate in the hiring process.

Dr. Graham Shantz, Director of Education