Alumni Relations Coordinator – Signature Events and Programs

University of Victoria; Victoria; On-site; CAD 50,000 - 65,000; Full time

Job summary

The University of Victoria is seeking an Alumni Relations Coordinator – Signature Events and Programs to lead our Signature Events, mentor programs, and alumni services. Reporting to the Alumni Relations Manager, you will develop and implement strategic events that strengthen ties between alumni and UVic.

You will manage logistics and budgets, leverage data-driven insights, and foster partnerships to enhance alumni experiences.

Qualifications

• Requires a bachelor’s degree plus 2 years of relevant experience.
• Ability to manage events and projects independently while working in a dynamic team.

Responsibilities

• Oversee comprehensive event planning, management, and analysis.
• Lead Signature Events programming and alumni outreach.
• Manage logistics and budgets with data-driven insights for continuous improvement.
• Develop and implement key alumni programs and services (e.g., Alumni ONECard, mentorship).
• Work independently and collaboratively in a flexible, weekend/evening schedule.

Skills

Event management

Project management

Analytical skills

Communication skills

Initiative

Organizational skills

Team collaboration

Education

Bachelor’s degree

Tools

MS Office

SharePoint

Teams

Job description

Mandate

As part of the Alumni & Development unit, and under the leadership of the Director, Alumni Relations, the UVic Alumni Relations office works in partnership with the UVic Alumni Association to inform and engage to inspire a proud community of alumni to help enhance UVic’s external profile and positively influence the success of the university.

Mandate

As part of the Alumni & Development unit, and under the leadership of the Director, Alumni Relations, the UVic Alumni Relations office works in partnership with the UVic Alumni Association to inform and engage to inspire a proud community of alumni to help enhance UVic’s external profile and positively influence the success of the university. Reporting to the Alumni Relations Manager, the Alumni Relations Coordinator – Signature Events and Programs develops and implements strategic Alumni Relations events, programs, and services, designed to strengthen alumni relationships with the university and the Alumni Association.

Objectives

The Alumni Relations Coordinator – Signature Events and Programs oversees comprehensive event planning, management, and analysis. This involves leading Signature Events programming, innovating alumni outreach, managing logistics and budgets, leveraging data-driven insights for continuous improvement, and fostering strategic partnerships to enhance alumni experiences and reputation. The Alumni Relations Coordinator is also responsible for developing and implementing key alumni programs and services, such as the Alumni ONECard program, mentorship programming, and other strategic projects to increase overall alumni engagement.

This role will be required to work independently and demonstrate a high level of initiative while being in a dynamic team environment where flexibility and multi-tasking is essential. Flexibility to work weekends and/or evenings for events is required.

This position requires a level of education, training, and experience equivalent to a bachelor’s degree plus 2 years of relevant experience. An equivalent combination of education, training, and experience may be considered.

Knowledge, Skills, And Abilities Include

• Demonstrated commitment to valuing the principles of truth, reconciliation, and respect, equity, diversity, and inclusion, and contributing to an inclusive working and learning environment.
• Proven ability to manage events and projects effectively, including knowledge of event planning and management best practices.
• Proficient in MS Office, SharePoint, and Teams.
• Excellent analytical, critical thinking, and problem-solving skills.
• Exceptional communication skills, both written and verbal.
• Takes initiative, a self-starter, and creative team player.
• High level of organization, attention to detail, and ability to prioritize.
• Ability to work independently and collaboratively in a team environment.
• Commitment to excellent customer service and experience working with the public.

Assets

• Experience working in a post-secondary Alumni and Development environment.
• Familiarity with Raiser’s Edge, RE NXT, NetCommunity or similar.