Alumni Engagement Officer

Havergal College; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Havergal College seeks an Alumni Engagement Officer to enhance alumni relationships by managing programs, events, and communications. This full-time position requires strong interpersonal skills and experience in alumni relations, event planning, and project management, rooted in the school's mission to empower young women.

Qualifications

• Minimum three years experience in alumni relations or event planning.
• Strong organizational skills with attention to detail.
• Excellent interpersonal and relationship-building skills.

Responsibilities

• Support alumni engagement initiatives including mentoring programs and reunions.
• Lead planning and execution of alumni events and manage logistics.
• Maintain accurate alumni records and assist in engagement metrics.

Skills

Project Management

Relationship Management

Customer relationship management

Communication

Education

Post-graduate certificate in event management

Diploma in alumni relations

Tools

Google Workspace

Microsoft Office

CRM platforms (Veracross)

Job description

We are seeking an individual whois inspired by our mission and whose beliefs align with our core values ofintegrity compassion inquiry and courage and reflects our core competenciesto join Havergal College as a Alumni Engagement Officer. This is a full-time permanent position.

Why Havergal is the Place to Be

Founded in 1894 and located on abeautiful 22-acre campus in midtown Toronto Canada Havergal College is one ofCanadas pre-eminent independent schools for girls from Junior Kindergartenthrough Grade 12. At Havergal Collegewe believe that great schools are made up of great people. With a rich historyspanning over 130 years we are committed to offering a contemporary liberalarts education which is rooted in the Anglican mission isto prepare young women to make a difference. Through our outstanding academicand cocurricular programs and a cohesive and collegial team of faculty andadministration staff we nurture a culture of capability that fostersself-confidence leadership critical thinking and global-mindedness within ourstudents.

We take pride in attracting and retaininghighly-qualified faculty and administration staff to ensure that our schoolremains at the forefront of educational excellence. Join us in thistransformative journey of education working together to empower young women tomake a positive difference in our world.

We arecommitted to building adiverseworkforce and an inclusive believe that aninclusive environment fosters a culture of mutual respect creativity andinnovation collaboration and accountability. To this end we encourageapplications from all qualified candidates with a diverse range of experiencesand perspectives including women BIPOC (Black Indigenous and People ofColour) peoples LGBTQ2S and persons withdisabilities to join our thriving team. We seek candidates who arecommitted to nurturing a community where integrity compassion inquiry andcourage thrive.

The Position :

Reportingto the Executive Director of Advancement the Alumni Engagement Officer plays avital role in supporting and executing the schools alumni engagement role focuses on building and maintaining strong alumni relationshipsmanaging key programs and events and coordinating volunteer efforts to fostera connected vibrant alumni community. Working closely with colleagues acrossthe Advancement team the Officer brings initiative and creativity to implementengagement initiatives that deepen alumni connections and support the schoolsmission.

Specific Accountabilities :

Program and Relationship Management

• Support the delivery of alumniengagement initiatives including mentoring programs milestone reunionsregional events and other community-building activities; ensuring alignmentwith the overall strategy set by the Executive Director.
• Build andmaintain positive ongoing relationships with alumni volunteers regionalleaders and young alumni providing them with resources and support toactively engage with the school community.
• Collaboratewith the Executive Director and Advancement team to help implement strategicpriorities and maximize alumni participation.
• Supportreunion class giving efforts by coordinating with the fundraising team tocommunicate key messages and encourage participation in milestone givingcampaigns.

Event Planning and Execution

• Lead theplanning and smooth execution of a variety of alumni eventson campus andregionallyincluding reunions receptions and celebrations.
• Managelogistics coordinate with vendors and volunteers oversee guest experienceand ensure timely follow-up to strengthen alumni engagement.
• Work with theExecutive Director and volunteer leaders on event program development andoutreach.

Communications and Content Coordination

• Oversee theeditorial process for alumni contributions to the schools Chronicle magazineincluding collection editing and liaising with the design agency to meetdeadlines.
• Assist indeveloping and distributing alumni communications such as newsletters andemail campaigns that keep alumni informed and connected.
• Utilizealumni data and feedback to help refine communication approaches.
• Manage theHavergal Old Girls Association and class representative program supportingvolunteer engagement and committee activities.
• Help recruitonboard and support alumni volunteers ensuring they have the tools andguidance needed to contribute effectively.
• Serve as akey contact for volunteers and alumni interested in engagement opportunities.

Data and Reporting

• Maintainaccurate alumni records in Veracross and other CRM systems supporting dataintegrity and reporting needs.
• Assist intracking engagement metrics and preparing reports to inform Advancementleadership.

Representation and Outreach

• Represent theschool at select alumni events and community functions including some regionaltravel.
• Act as awelcoming and knowledgeable contact for alumni engagement inquiries andopportunities.

Qualifications Knowledge and Experience

• Minimum threeyears experience in administration coordination alumni relations donorengagement or event planning preferably within an educational or nonprofitenvironment.
• Post-graduatecertificate or diploma in event management fundraising alumni relations or arelated field is an asset.
• Experienceworking in a school or academic setting is a strong asset.
• Provenability to prioritize and manage multiple projects and deadlines effectively ina fast-paced goal-oriented environment.
• Strongorganizational skills with exceptional attention to detail and follow-through.
• Excellentinterpersonal and relationship-building skills with the ability to engage andcollaborate with diverse stakeholders including alumni volunteers facultyand leadership.
• Ability towork independently and creatively while also functioning effectively as partof a team.
• Superiorwritten and verbal communication skills including the ability to tailormessaging to different audiences.
• Demonstratedtact diplomacy discretion and professionalism in all interactions.
• Strongcustomer service orientation with a commitment to fostering positive lastingrelationships.
• Proficient inGoogle Workspace and Microsoft Office applications with particular strength inExcel for data management and reporting.
• Experienceusing CRM platforms preferably Veracross including maintaining accuraterecords data analysis and reporting.
• Knowledge offundraising principles alumni engagement best practices and volunteermanagement is an asset.
• Familiaritywith digital engagement tools and social media platforms is an asset.

Demonstrated ability and commitment to the Core Competencies of;

• Integrity& Trust
• LearningAgility
• Communication
• GrowthMindset

Allqualified candidates are encouraged to apply and express their interest no later than July 21 2025 . This posting is for an existing vacancy.

Havergal College thanks all applicants those candidatesselected for an interview will be contacted. Havergal College is an equalopportunity employer. We are committed to an inclusive barrier-freerecruitment and selection process and work environment in accordance with theAccessibility for Ontarians with Disabilities Act (AODA). We will be happy towork with applicants requesting accommodation at any stage of the you require accommodations please contact Cathy LeBlanc at ext. 6526 or by email at accessibility @ .

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Required Experience :

Unclear Seniority

Key Skills

Business Development,Employee Orientation,Public Health,Account Management,VersionOne,Conflict Management,Project Management,Relationship Management,Team Management,Customer relationship management,Human Resources,Public Speaking

Employment Type : Full Time

Experience : years

Vacancy : 1

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