Affiliate Payable Specialist (18 month contract)

Volkswagen Canada; Ajax; Hybrid; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an Affiliates Payable Specialist to join their dynamic team in Ajax. In this hybrid role, you will be responsible for accurately processing intercompany transactions and ensuring compliance with internal controls. You'll collaborate closely with various teams to streamline processes and enhance operational efficiency. This opportunity offers a flexible work environment, competitive compensation, and the chance to participate in community-focused company events. If you're detail-oriented and thrive in a fast-paced setting, this position is perfect for you.

Benefits

Flexible work environment

Opportunities for development

Community events participation

Competitive employer paid benefits

Qualifications

• 1+ years of Accounts Payable experience required.
• Excellent attention to detail and ability to manage high volumes.

Responsibilities

• Process Affiliate Payable invoices accurately and timely.
• Assist in reconciliation review and resolve posting issues.
• Support quarterly and yearly audit requests.

Skills

Attention to detail

Accounts Payable experience

Effective communication

Process improvement

Self-prioritization

Education

Diploma/degree in Finance

Bachelor’s Degree in Finance

Tools

SAP

Job description

It’s more than a Career, it’s a Passion!

We love our cars, but it’s the people behind them who make them what they are. To build great cars, we need great people. That’s why Volkswagen Group Canada pays competitive salaries, offers fringe benefits, and provides unique opportunities for personal and professional growth. We encourage and reward initiative, creativity, teamwork and performance within a fast-paced, stimulating environment. And did we mention that there are really cool Volkswagen and Audi vehicles all over the place?

We are currently looking for an Affiliates Payable Specialist at our Corporate Offices in Ajax, ON

The Affiliates Payable Specialist will be responsible for the overall accurate processing of all intercompany transactions expected between ADMT LLC, ADMT GmbH, VWAG, VWGoA and VGCA amongst other affiliated companies. The affiliate specialist will work closely with the affiliate analyst role as well as the GL accountant in order to ensure all entries are posted based on proper documentation, timely and efficiently. This position will also ensure that appropriate internal controls are implemented and adhered to as per company policies to ensure the accuracy and completeness of all entries.

Reporting to the Accounts Receivable Manager, this role will work closely with Controlling and the Affiliate team in order to align with departmental objectives and assist with streamlining local processes.

This is a hybrid flex model, based out of Ajax, ON

Primary Responsibilities:

• Process all Affiliate Payable invoices in a timely and accurate manner and in accordance with internal controls
• Auditing of Affiliate Payable invoices and associated back up, ensuring all internal controls are being followed
• Process invoice rejections back to the submitter
• Prepare affiliate invoices for image scanning and/or SAP FICO document attachment
• Support in central email inbox monitoring; ensure all emails are organized as per the defined process
• Reply to all emails in a timely and professional manner
• Assist in Affiliate process and internal control improvements
• Assist in reconciliation review and work with Affiliate Analysts to resolve posting issues
• Assisting with Affiliate Parts reconciliations and parts investigation where necessary
• Support with other AR tasks as needed for back up support or during periods of high volumes
• Quarterly and Yearly internal and external audit support and/or requests, including reporting requests for the Tax Department

Qualifications:

• Diploma/degree in Finance or related field and/or relevant work experience
• 1+ years of Accounts Payable experience is required due to intricacies of Affiliate transactions
• Excellent attention to detail and accuracy
• Ability to manage high volumes and prioritize workload appropriately
• Ability to self-prioritize
• Effective verbal and written communication
• An eye for process improvements
• Operate with a collaborative, team-oriented approach
• Bachelor’s Degree in Finance is an asset
• Working knowledge of SAP is a strong asset

What you’ll get in return:

• A flexible and collaborative team dynamic
• Opportunities for development
• Opportunities to participate in exciting company events that give back to the community
• Competitive employer paid benefits and overall compensation package
• And much more!

Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws.

Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities including during the application process. If you require an accommodation because of a disability, we will work with you to determine what reasonable accommodation may be available to meet your needs whether it be as an applicant or an employee. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate and reasonable accommodation #LI-LD1 #LI-Hybrid