ADVISOR WORKFORCE PLANNING & DEVELOPMENT

City of Toronto; Toronto; On-site; CAD 105,000 - 161,000; Full time

Job summary

City of Toronto is seeking an Advisor for Workforce Planning & Development at Union Station, Toronto. The role focuses on strategic workforce planning, recruitment, performance management and staff development in a large public health/operational context.

You will lead multi-disciplinary teams, supervise staff, manage budgets, and drive organizational change initiatives while upholding diversity and inclusion commitments within a 18-month temporary vacancy.

Qualifications

• Post-secondary education in a professional discipline pertinent to the job function combined with relevant management training and experience.
• CHRP designation would be an asset.
• Experience in a unionized environment with emphasis on strategic workforce planning, recruitment and retention.
• Excellent presentation and writing skills with ability to prepare briefing notes, comprehensive reports, draft job descriptions and develop presentations.
• Strong consultation skills to build effective business relationships to support divisional priorities.
• Strong commitment to diversity and inclusion with the ability to cultivate an innovative workforce.

Responsibilities

• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Supervises, motivates and trains assigned staff, ensuring teamwork, high standards of work quality and organizational performance.
• Supervises day-to-day operation of all staff including scheduling, assigning and reviewing work; coordinates vacation and overtime requests.
• Provides input into and administers assigned budget, ensuring expenditures are controlled within approved budget.
• Leads planning, design and implementation of programs and special projects to improve operational effectiveness.
• Leads projects end-to-end, ensures objectives, milestones and timelines are met, and coordinates workforce planning initiatives.

Skills

Strategic workforce planning

Recruitment & retention

Leadership & supervision

Communication skills

Equity, diversity and inclusion

Health & safety knowledge

Education

Post-secondary education in a professional discipline relevant to job function

CHRP designation would be an asset

Job description

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ADVISOR WORKFORCE PLANNING & DEVELOPMENT

Job ID:67501
Job Category:Human Resources
Division & Section:Public Health, Operations & Business Services
Work Location:Union Station, 61 Front Street West, Toronto, ON
Job Type & Duration:Full-time, Temporary Vacancy, 18 months
Salary Range:$105,241.00-$160,649.00
Shift Information:Monday to Friday,35 hours per week
Affiliation:Non-Union
Number of Positions Open:1
Posting Period:02-Oct-2026 to 15-Oct-2026

Major Responsibilities:

Implements detailed plans and recommends policies/proceduresregardingprogram specific requirements.

Supervises, motivates and trains assigned staff, ensuring effective teamwork,high standardsof work quality and organizational performance, continuous learning and encourages innovation in others.

Supervises theday-to-dayoperation of all assigned staff including the scheduling,assigningand reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, hearsgrievancesand recommends disciplinary action when necessary.

Provides input into and administers assigned budget, ensuring that expenditures are controlled andmaintainedwithin approved budget limitations.

Leads the planning, design and implementation of programs and special projects to improve the operational effectiveness of the division.

Leads projects from end to end ensuringobjectivesareestablished, project deliverables are tracked, and milestones and timelines are met and completed.

Leads strategic workforce planning initiatives including complement management, reorganization/restructuring activities, recruitment, performance management, collective agreement matters, training and development programs and employee relations issues for the Division.

Executes a strategically focused workforce development strategy and strategic planning activities for the Division.

Provides advice and consultation to Management on Recruitment activities to ensure smooth execution of strategies and meeting of timelines

Develops tools and resources for divisional management toassistwiththeirday-to-dayworkforce planning needs

Works collaboratively and in conjunction with the Corporate Employee & Labour Relations team when providing advice on collective agreements and in administering Collective Agreement matters.

Provides guidance and adviceregardingCorporate and Divisional policies and procedures and legislative regulations to all levels of staff and ensures consistent andtimelyimplementation and adherence throughout the Division.

Participates in confidential re-structuring activities and implements and supports complex organizational change initiatives.

Liaises with People & Equity on a variety of human resources projects and initiatives which require implementation and oversight at the divisional level.

Leads discussions and prepares presentations for the Division's management team to lead talent planning and training strategies effectively and efficiently for a knowledgeable and engaged workforce.

Implements and/orparticipatesin divisional initiatives related to succession planning, employee recognition and engagement, and workforce analytics.

Conducts research and analysis of trends and activities, including forecasting needs and monitoring policy and program activities.

Guides the Division's recruitment processes and prepares briefing notes and business cases asappropriate, ensuring salaries and budgets are in place to support recruitment activities.

Leads andparticipatesin the development and implementation of innovative equity, diversity, and inclusion initiatives for the Division.

Identifiesoptions and makes recommendations on business processes,policiesand protocolsregardingprogram specific requirements to improve efficiency and effectiveness.

Provides strategic support to the Division related to accommodations, in a manner that ensures competence, integrity and effective and efficient compliance with all City policy and Collective Agreements.

Builds strategic relationships with organizational partners and alliances, specifically with learning and certifying institutions, to support the Division's learning objectives.

Maintains cooperative linkages with other municipalities, provincial ministries and agencies, and colleges and universities with respect to training and development related matters.

Supportsdevelopmentofprograms to support the Division's overall training and development needs through assessment, design, development, delivery,coordinationand evaluation, incorporating adult learning principles.

Fosters an organizational culture that emphasizes innovation, continuous learning, collaboration, transparency,accountabilityand trust while promoting a strong code of ethics and integrity to support public service excellence.

Oversees programs and ensures compliance with corporate and legislative requirements.

Key Qualifications:

Post-secondary education in a professional discipline pertinent to the job function combined with relevant management training and experience, or the equivalent combination of education and experience. Certified Human Resources Professional (CHRP) designation would be an asset.

Considerable human resources experience in a unionized environment with an emphasis on leading strategic workforce planning initiatives, including recruitment and retention strategies,coaching and supporting People leaders.

Experience providing strategic support on reorganizations and restructuring, with an understanding of related issues and challenges.

Excellent presentation and writing skills with the ability to prepare briefing notes, comprehensive reports, draft job descriptions and develop presentations to support business operations.

Strong consultation skills with the ability to build effective business relationships to support divisional priorities.

Strong commitment to the organizational values of diversity and inclusion with the ability to cultivate an innovative workforce of high-performing professionals in a positive service delivery culture.

Ability to exercise judgement and discretion when dealing with confidential matters.

Ability to successfully manage special projects and initiatives.

Knowledge of health and safety legislation, associated regulations, policies,proceduresand guidelines.

Familiarity with employment legislation, organizational policies and procedures and collective agreements.

Equity, Diversity and InclusionThe City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .