Advisor Onboarding Coordinator

Richardson Wealth; Old Toronto; On-site; CAD 50,000 - 90,000; Full time

Job summary

Join a leading wealth management organization as an Advisor Onboarding Coordinator, where you will play a pivotal role in welcoming new high-net-worth Investment Advisor Teams. This dynamic position requires exceptional organizational skills and a proactive mindset to ensure seamless onboarding experiences. You will collaborate with various departments, manage technology setups, and provide essential training to new teams. This innovative firm is dedicated to investing in its people, offering a supportive environment where your contributions matter. If you are driven, client-focused, and ready to make a difference, this opportunity is for you.

Qualifications

• Experience with Investment Advisors or Branch Management teams is essential.
• Proficiency in Microsoft Office Suite and familiarity with Dataphile is preferred.

Responsibilities

• Coordinate onboarding for new high net worth Investment Advisor Teams nationally.
• Liaise with various departments to ensure a smooth transition for new teams.

Skills

Organizational Skills

Project Coordination

Problem-Solving Skills

Communication Skills

Initiative

Multitasking

Client-Centric Approach

Education

Post-Secondary Education

Canadian Securities Course (CSC)

Conduct & Practices Handbook Course (CPH)

Tools

Microsoft Office Suite

Dataphile

Maximizer

Job description

January 2, 2025

About Us:

As a leading Canadian wealth management organization, Richardson Wealth offers the personal touch of a boutique firm while delivering big results. With offices across the country, we are home to some of Canada’s best investment advisors. We’ve embarked on an exciting growth phase – a multi-year transformational journey to enhance our entrepreneurial, high-performing, advisor-centric culture.

Where we’re going:

We want to be the brand of choice for Canada’s top advisors and their high-net-worth clients. We also have an ambitious growth strategy to triple our Assets under Administration (AUA) to $100 billion by 2027.

To reach our goals, we are making strategic investments in technology, real estate and, most importantly, our people.

Position Overview
The Advisor Onboarding Coordinator is a high energy and adaptable role responsible for the planning and execution of onboarding new high net worth Investment Advisor Teams on a national scope.

As part of the Advisor Experience department, the incumbent will work closely to support the Branch Management teams and other internal operational departments to ensure readiness, smooth arrival, and transitions for all new advisor teams.

Duties and Responsibilities

1. Organize pre-hire due diligence and regulatory licensing documentation of the new Investment Advisor and Team Members for transfer process.
2. Coordinate the licensing documentation between the new team and the Registrations department to ensure activation upon hire.
3. Liaise with Branch Administrators to coordinate technology and on-site requirements for all new recruits and their team members.
4. Provide on-site support at all new team transitions to assist with client communications, documentation preparation, and training.
5. Liaise with the IT group to ensure hardware and software set-up prior to team’s arrival; manage technology issues that may arise during transition.
6. Collaborate with the Operations department to ensure processes and team and client inquiries are addressed quickly.
7. Assist Advisor teams with account opening on Dataphile and preparing new client packages for client delivery, in an accurate and timely manner.
8. Train Advisor teams with internal and external platforms for client account opening and transfer process.
9. Provide teams with introductory technology overview of email, telephone, VPN, computer login, and Jabber (Cisco messaging platform).
10. Work closely with Branch Management post-onboarding to monitor team progress and provide support as required.
11. Maintain Branch Management onboarding intranet site with process and documentation/tools/resources.
12. Maintain onboarding shared drive with recruit files and documentation.
13. Coordinate and order supplies for upcoming recruits.
14. Other duties as assigned.

Qualifications

1. Proven experience working with an Investment Advisor or a Branch Management team.
2. Exceptional organizational skills, experience with project and/or event coordination.
3. Technical knowledge and familiarity with standard hardware and software for basic support as needed.
4. Ability to take initiative, prioritize, multitask, and meet tight deadlines.
5. Quick and proactive thinker with innovative problem-solving skills.
6. Positive attitude and white glove service approach with the ability to work with various personality types.
7. Excellent communication skills, verbal and written in English, proficiency in French would be an asset.
8. 1 to 3 years of direct retail brokerage/wealth management experience.
9. 1 to 3 years of experience with employee onboarding and/or training experience.
10. Knowledge of Wealth Management Operations.
11. Proficiency with Microsoft Office Suite.
12. Knowledge of Dataphile and Maximizer systems would be an asset.
13. Flexibility to travel nationally.

Education

1. Post-Secondary Education.
2. Canadian Securities Course (CSC) and Conduct & Practices Handbook Course (CPH) would be an asset.

Why Apply:

Our firm is only as good as the people who work here. Our employees are exceptional because they combine in-depth expertise with enthusiasm, and empathy. From our front office talent to our colleagues behind the scenes, we have one focus: to ensure our people thrive here more than anywhere else. Are you innovative, self-driven, and client-centric?

If so, we’re ready to invest in you.

Richardson Wealth is an equal opportunity employer and committed to providing a diverse, equitable and inclusive environment. We are happy to meet your individual needs in keeping with the Canadian Charter of Rights and Freedoms and the Accessibility for Ontarians with Disabilities Act. Candidates may request accommodation at any point during the interview process.

We are a proud partner of Pride at Work Canada.