Advisor Associate - Hamilton

Scotiabank; Hamilton; On-site; CAD 50,000 - 70,000; Full time

Job summary

Scotiabank in Ontario seeks a Client Service Associate to provide administrative and operational support to Financial Consultants and Portfolio Managers, ensuring high client service standards. The role emphasizes a customer-focused culture, timely responses, and opportunity management across MD products and services.

You will prepare client documentation, input transaction requests, and coordinate on-site and virtual meetings, while maintaining compliance with regulatory requirements and MD’s

Qualifications

• College diploma or university degree in business, commerce or equivalent.
• Demonstrated knowledge of the financial services industry and rules regarding Estates, Trusts, RESPs, RRSPs/RRIFs, TFSAs, Mutual Funds and other investment products.
• Approval as an Investment Representative with the Canadian Investment Regulatory Organization (CIRO).
• Proficiency with Microsoft Office Suite.
• Working knowledge of CRM2.

Responsibilities

• Provide administrative and operational support to assist Financial Consultants and Portfolio Managers in maintaining high standards of service.
• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Provide service and sales support to Financial Consultants and Portfolio Managers and respond to inquiries regarding MD products and services.
• Prepare and process client documentation, prepare correspondence, and input transaction requests as directed by Advisors and Portfolio Managers.
• Maintain a follow-up system for inquiries, complaints, and problem resolution to meet MD service standards.
• Book on-site and virtual client meetings, send reminders, and respond to time-sensitive requests during meetings.

Skills

Exceptional client experience

Urgency and responsiveness

Independent and team work

Adaptability to change

Attention to detail

Education

College diploma or university degree in business, commerce or equivalent

Tools

Microsoft Office Suite

CRM2 knowledge

Job description

Is this role right for you? In this role, you will:

• Reporting to the Manager, Regional Administration, as a Client Service Associate, you will be responsible for providing administrative and operational support, both in-office and virtually,to assist Financial Consultants and/or Portfolio Managers in maintaining high standards of service for all MD clients
• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge
• Provide service and sales support to Financial Consultants and Portfolio Managers, responding effectively to all inquiries from current and prospective clients concerning MD products and services, and facilitating contact and opportunity management
• Accountable for the preparation and processing of client documentation, preparing correspondence to clients and third parties, and inputting transaction requests as directed by Advisors and Portfolio managers
• Maintain a follow-up system for inquiries, complaints, and problem resolution, ensuring that established MD service standards are being met in a timely manner
• Establish and maintain a plan to ensure all existing clients are contacted regularly and paperwork required for meetings is prepared in advance
• Book on-site and virtual client meetings, preparing files, sending meeting reminders, responding to time-sensitive requests from Advisors during client meetings, preparing correspondence and ensuring a quick and efficient response to all inquiries from current and prospective clients regarding MD products and services
• Process documentation related to new accounts and trade requests, input transaction requests as required, confirming all regulatory requirements are adhered to Use your knowledge of MD’s products & services to identify opportunities, anticipate client needs, and partner with other lines of business to arrange mutually beneficial client contact strategies
• Support and participate in the research and resolution of a variety of complex client concerns as well as contributing to special projects, as required
• Responsible for adherence to professional standards, including policies, procedures and best practices and professional codes of conduct related to client engagement, taking Scotiabank’s risk appetite and culture into consideration relative to day-to-day activities and decisions
• Ensure monthly compliance-related tasks, such as compliance reporting logs and following up on non-compliant paperwork, are completed efficiently
• Liaise with Accountants and third parties to provide tax documents or statements as requested.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions
• Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.

Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have:

• A commitment to an exceptional client experience – using your ability to quickly and clearly understand the client’s perspective, you will provide timely and accurate responses to a myriad of queries.
• A sense of urgency – what’s important to the client is equally important to you. You thrive on getting things done and done well
• The flexibility to work independently and as part of a broader team
• You embrace change – thriving in a diverse environment of ever-changing and competing priorities
• A dedication to organizational efficiency – maintaining a strong attention to detail coupled with the ability to follow up and follow through in a results-oriented fashion
• College diploma or university degree in business, commerce or equivalent
• Demonstrated knowledge of the financial services industry and rules regarding Estates, Trusts, RESPs, RRSPs/RRIFs, TFSAs, Mutual Funds and other investment products
• Approval as an Investment Representative with the Canadian Investment Regulatory Organization (CIRO)
• Proficiency with Microsoft Office Suite
• Working knowledge of CRM2

What's in it for you?

The opportunity to join a forward-thinking and collaborative team, surrounded by innovative thinkers. Your career matters! You will have access to career development and progression opportunities. An inclusive working environment that encourages creativity, curiosity, and celebrates success! You will get our help to save for your future and to invest in your total wellbeing through our Scotiabank benefits** such as Performance Bonus, Employee Share Ownership Program, Pension Plan Matching, Banking Benefits, and Health Benefits from day one! You will relish work-life balance, team events, and opportunities to participate in the community.

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here .

MD Financial Management includes MD Financial Management Inc., MD Management Limited, MD Life Insurance Company and Scotia Wealth Insurance Services.