Advanced Staff Assistant

Imperial; Calgary; On-site; CAD 45,000 - 65,000; Full time

Job summary

A progressive energy company in Calgary is seeking an Administrative Support professional to assist senior managers. The ideal candidate will have strong interpersonal skills, experience in administrative roles, and the ability to work collaboratively. Responsibilities include managing calendars, processing logistics, and mentoring junior staff. This full-time position offers career growth and development opportunities.

Qualifications

• High School Diploma or equivalent required.
• Experience working collaboratively in teams.
• Ability to adapt to multi-management levels.

Responsibilities

• Manage internal calendars and complex meeting schedules.
• Process travel and security logistics.
• Support multiple senior-level managers with administrative tasks.

Skills

Interpersonal Skills

Multi-management adaptation

Collaborative teamwork

Mentorship ability

Education

High School Diploma or Equivalent

Administrative Information Management diploma

Job description

Overview

At Imperial we work every day to responsibly develop Canadas energy resources applying technology and innovation to supply affordable accessible and reliable energy while reducing emissions in support of a net-zero future. Imperial recognizes the important role we can play by advancing climate solutions within our operations and by providing lower life-cycle emission products to our customers. This effort is powered by a unique and diverse workforce fueled by a pride in what we do and what we stand for.

The success of our upstream downstream and chemical and corporate divisions is the result of the talent curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy chemicals lubricants and lower-emissions technologies.

Imperial honours diverse backgrounds so we can be a place where people can bring their full selves to work no matter their identity race gender sexual orientation age or ability.

At Imperial we want you to come for the position and stay for the career. As an integrated company we are uniquely positioned to offer you a wide range of career prospects and growth opportunities through the course of your career with us. We invite you to bring your ideas and help create sustainable solutions that improve quality of life and meet societys evolving needs.

Come be part of the Upstream Department at Imperial which has more than 140 year history in Canada and a workforce of 5500 total employees. Our offices are located in Calgary AB.

Role introduction

What role you will play in our team

Provide in-depth individualized administrative support and advisement to client group and for multiple senior level managers. Display analytical competency and ability to problem solve critical issues. Further develop leadership skills (i.e. mentoring team lead) and offer support to Executive Assistants. Recognized as a SME for organization wide processes.

Responsibilities

• Manage internal calendars and complex meeting schedules
• Manage expense reports invoices time writing and time keeping
• Pro-actively assess and prioritize support needs
• Process personnel logistics activities including org charts communication and access management
• Coordinate complex and potentially confidential travel and security needs
• Execute or oversee key processes for a broader team or organization (i.e. lead restacks Site Collection Administrator-SCA)
• Develop other admins in a team lead and / or mentorship role
• Master relevant technologies to facilitate administrative support and promote digital knowledge
• Demonstrate knowledge of organization / function processes procedures & guidelines
• Articulate organizations business strategy and understand portfolio
• Act as a central support and associated technology resource to other admin roles and client groups

Qualifications

Skills and Qualifications

• High School Diploma or Equivalent
• Interpersonal Skills
• Contributing through others
• Adapt to multi-management levels work groups and company changes
• Anticipates managers business needs
• Working collaboratively and cooperatively with teams
• Promotes harmony in the group
• Actively helps others and supports less experienced staff
• Uses business drivers to identify new development opportunities
• Welcome and provide feedback and guidance for continued development

Preferred Qualifications / Experience

• Completion of a diploma program in Administrative Information Management or Similar an asset
• Prior Administrative Experience Specifically Industry Experience

Start date : November 1 2025

Location : Calgary AB

Other considerations

• We thank all those who apply; however only those candidates selected for interviews will be contacted.
• For applicants selected to be interviewed pre-employment background screening will be required.
• In certain situations Imperial may use your application to consider your suitability for other positions in the company and may also provide the information to its affiliates including affiliates of ExxonMobil Corporation in connection with possible opportunities at those affiliates.

Application Deadline : August 1 2025

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Imperial is an Equal Opportunity Employer. Imperial is committed to providing equitable treatment and equal opportunity to all individuals and encourages all eligible applicants to apply.

Imperial conducts business in a manner that respects the land environment rights and cultures of Indigenous the areas where we explore develop and operate Imperial engages Indigenous communities in open and forthright consultation and strives to establish meaningful relationships built on mutual trust and respect. Please see here for more information on Imperials Indigenous Relations Guiding Principles and Guidelines.

Imperial is committed to supporting persons with disabilities throughout the recruitment process. We will work with qualified applicants to provide reasonable accommodation upon request at the start of the process.

Eligibility to work in Canada

All applicants who receive an offer of employment must be eligible to work in Canada on a regular full-time basis without restrictions on their start date. Proof of eligibility shall be in the form of a Canadian birth certificate Canadian passport Canadian citizenship certificate Canadian certificate of permanent residence Canadian open work permit or receipt from Immigration Canada of an application for a post-graduate work permit. Proof of eligibility must be current and valid (not expired cancelled or voided). Proof of eligibility will be required if an offer of employment is made. Failure to provide proof of eligibility at least six (6) weeks prior to the start date may result in the offer of employment being rescinded.

Job ID : 81042

Required Experience :

Staff IC

Key Skills

Bidding,Fund Management,Gallery,Hotel Front Office,Airlines,Arabic

Employment Type : Full-Time

Experience : years

Vacancy : 1