Adult Ministry and Events Administrator

OneChurch.to; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading church organization is seeking an Administrative Support Specialist for the Adult Ministries Team. The role involves extensive administrative responsibilities, communication management, and event coordination within a vibrant church community. The ideal candidate is proactive, organized, and passionate about serving the church. This position offers opportunities for professional development and community impact.

Qualifications

• Experience in handling a wide range of administrative duties.
• Fluent in English (verbal and written).
• Ability to work well under pressure and multi-task.

Responsibilities

• Provide general administrative support for the Adult Ministries Team.
• Manage communication systems with staff and volunteers.
• Oversee registration for all events and manage budgets.

Skills

Administrative Duties

Communication

Time Management

Organizational Skills

Problem Solving

Creativity

Job description

To facilitate a high-trust, fast-paced and action-oriented staff team environment that supports the contributions of each team member and the general responsibility of the Adult Ministry Team

Reports to :

Responsibilities :

• General administrative support for the Adult Ministries Team and Ministries [Seniors, Groups, Alpha, Baptisms, Weddings and Funerals, Care, Seniors, Child Dedications etc]
• Manage all general communication and communication systems with church family, staff, volunteers and other church connections for the Adult Ministries Team
• Create and manage Team Asana Projects
• Process and oversee registration for all events
• Assist with the planning and overseeing of AdultMin trainings, events, meetings
• Submit comms requests to and coordinate promotion schedules
• Coordinate credit card reconciliation and other financial requests
• Administratively support Community Groups [monthly emails, assist with zoom set up, weekly community groups leader questions etc.
• Administratively support all areas of Discipleship.
• Update Google Calendar and Big Dates Calendar with Adult Min events
• Attend and support team meetings
• Manage the day to day budget of the Adult Ministries Team

Assist the Adult Ministries Team Lead with Budget Forecasting and Planning

• Coordinate Sunday Greeting team and assist at the Blue Wall
• Develop and manage a healthy volunteer base
• Responsible for leading and managing all Adult Min events including 65+ trips, weekly community classes. Assisting with all church events including the Annual Members Meeting, Christmas Party, and any other events put on and / or supported by the Adult Ministries Team
• Any other tasks assigned by the Adult Min Team Lead or the Senior Leadership

Job Requirements

• Experience in handling a wide range of administrative duties and executive support-related tasks
• Fluent in English verbal and written skills
• Ability to take initiative, problem solve and make decisions within the job scope
• Good understanding of processes, policies and procedures
• Excellent time management and organizational skills with a strong attention to detail
• Ability to work well under pressure and multi-task without supervision
• A creative mind with a heart to serve the church