Admistrative Coordinator - Vancouver

EBC Inc.; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading infrastructure firm in Vancouver is seeking a full-time Office Administrator to support various administrative functions. The role requires 1-2 years of experience, proficiency in Microsoft Office, and knowledge of the construction industry. Bilingualism in French and English is a plus. The position offers a competitive salary and a range of benefits including four weeks of vacation and flexible insurance plans.

Benefits

Competitive salary

Four weeks of annual vacation

Flexible group insurance plan

Group RRSP with employer contribution

24-hour access to a virtual doctor

Training and development programs

Employee assistance program

Active social club and health and wellness committee

Diverse and innovative environment

Qualifications

• 1-2 years of experience in a similar role, preferably in the construction industry.
• Excellent command of Microsoft Office Suite and Outlook applications.
• Knowledge of the construction industry is beneficial.

Responsibilities

• Receiving visitors and correspondence at the office.
• Coordinating various executive meetings.
• Structuring and maintaining a filing system.
• Preparing and following up on payments of executive expense accounts.
• Coordinating and booking travel arrangements.

Skills

Office Management

Bilingualism (French and English)

Microsoft Office Suite

Construction Industry Knowledge

Education

Post-secondary education in Business Administration

Job description

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations.

Our ability to meet deadlines and budgets, along with our extensive expertise, allows us to participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM), and the Site C hydro-electric power station near Fort St-John, British Columbia.

Under the supervision of the Project Manager and Project Director, the Office Administrator will have the opportunity to assume important and diversified functions and responsibilities including:

• Receiving visitors and correspondence at the office and directing them appropriately
• Fulfilling requests related to office management and administrative tasks
• Coordinating various executive meetings, including preparing necessary documents and/or presentations
• Structuring and effectively maintaining a filing system
• Ensuring monitoring and prioritization of tasks, as well as the quality of processes in place
• Preparing, recording, and following up on payments of executive expense accounts
• Handling correspondence requests such as writing letters and completing documentation
• Coordinating and booking travel arrangements
• Performing other duties related to this role

Requirements

• Post-secondary education in Business Administration or a similar program, or relevant training and experience
• 1-2 years of experience in a similar role, preferably in the construction industry
• Excellent command of Microsoft Office Suite and Outlook applications
• Knowledge of the construction industry
• Bilingualism in French and English is an asset

Benefits

• Competitive salary
• Four weeks of annual vacation
• Flexible group insurance plan upon entry
• Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP)
• 24-hour access to a virtual doctor (telemedicine)
• Training and development programs
• Employee assistance program
• Active social club and health and wellness committee
• Diverse, innovative, and stimulating environment
• A company built on values of respect, integrity, and a job well done
• Recognized as one of Canada's Best Managed Companies

Key Skills

Corporate Risk Management, Electronics, Infection Control, Bakery, ELV, Accident Investigation

Employment Type: Full Time

Experience: 1-2 years

Vacancy: 1