Admissions & Student Affairs Coordinator

Dalhousie University; Halifax; Hybrid; CAD 43,000 - 56,000; Full time

Job summary

Dalhousie University is seeking an Admissions & Student Affairs Coordinator to manage admissions processes and student support for the Physician Assistant program. This full-time position offers an opportunity to contribute to student engagement and success while handling various administrative duties. The role requires a strong background in business administration, excellent communication skills, and the ability to multitask effectively.

Benefits

Defined benefit pension plan

Health and dental plans

Tuition assistance program

Qualifications

• Approximately five years’ related experience or equivalent training.
• Proficiency in MS Office (Outlook, Word, Excel) and database systems.
• Ability to work independently and multi-task in a deadline-driven environment.

Responsibilities

• Acts as primary resource for admissions inquiries and guides application processes.
• Coordinates admissions interviews and oversees student services.
• Develops student engagement initiatives and supports wellness initiatives.

Skills

Excellent communication skills

Organizational skills

Ability to handle sensitive issues

Proficiency in MS Office

Education

Business/Office Administration program

Tools

MS Office Applications

Database systems

Job description

Position Details

Position Information

Position Title Admissions & Student Affairs Coordinator

Department/Unit Faculty of Medicine - General

Location Halifax, Nova Scotia, Canada

Posting Number S111-25

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)

Classification C5

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Master of Physician Assistant Studies ( MPAS ) program provides students with comprehensive training in various areas such as clinical medicine, patient assessment, diagnosis, treatment planning, pharmacology, and surgical procedures. Reporting to the Director, MPAS , the Admissions & Student Affairs Coordinator Coordinator is responsible for the day-to-day support and coordination of the admissions process and student support of the Physician Assistant program.

Key Responsibilities

• Acts as the primary resource person for admissions-related inquiries, including phone, email and in-person visitors and will provide guidance on application requirements and related information.
• Process and enter all application related documents daily ensuring accuracy and all admissions systems are up to date and current.
• Coordinate admissions interviews including logistics, interview questions and scoring rubrics, recruitment and training of interviewers, communication with applicants, and all other details for preparation and execution of interviews.
• Support student success by overseeing various aspects of student services, including academic advising with MPAS Student Advisors and Student Affairs Subcommittee, student engagement, wellness initiatives, and administrative support .
• Develop and implement student engagement initiatives, including orientation, stethoscope ceremony, townhalls, convocation, and other annual program functions.
  
  

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Office Administration program with approximately five years’ related experience (or equivalent combination of training and experience).
• Proficiency in MS Office applications (Outlook, Word, Excel) and database systems.
• Excellent communication skills and ability to organize workload required, as well as the ability to work independently and multi-task in a deadline driven, team environment.
• Ability to handle sensitive and confidential student issues with considerable tact.
  
  

Assets

• Experience in a health professional education environment.
• Knowledge of Brightspace, One45, and SharePoint.
• Knowledge of medical education programs and/or academic health care environment would be beneficial.
  
  

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service
  
  

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees ( NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

Posting Detail Information

Number of Vacancies 1

Open Date 06/13/2025

Close Date 06/20/2025

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/19059