admissions officer - post-secondary educational institution

Government of Canada - Central; Mississauga; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to enhance their operational efficiency. In this role, you will be responsible for evaluating administrative procedures, delegating tasks, and ensuring that deadlines are met. You will coordinate office services, manage inquiries, and oversee the recruitment process for graduating students. This position requires strong communication skills and the ability to work under pressure in a fast-paced environment. Join a team where your organizational skills and attention to detail will make a significant impact.

Qualifications

• 1-2 years of experience in an administrative role.
• Ability to manage office supplies and maintain inventory.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff and establish priorities.
• Administer policies related to information access and privacy.

Skills

Interpersonal Skills

Oral Communication

Written Communication

Time Management

Organizational Skills

Attention to Detail

Multitasking

Adaptability

Education

College diploma (1-2 years)

Tools

MS Office

MS Excel

MS PowerPoint

MS Word

Electronic Mail

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Vocational evaluation and training centre

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Arrange and co-ordinate seminars, conferences, etc.
• Answer inquiries from students
• Answer telephone and relay telephone calls and messages
• Arrange for recruitment of graduating students by employers
• Order office supplies and maintain inventory
• Record and prepare minutes of meetings, seminars and conferences
• Arrange travel, related itineraries and make reservations

Supervision

• 3-4 people

Experience and specialization Computer and technology knowledge

• Electronic mail
• MS Excel
• MS Office
• MS PowerPoint
• MS Word

Additional information Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player