Admissions Officer – Enrolment Services

Saint Mary’s University; Halifax; On-site; CAD 54,000 - 70,000; Full time

Job summary

Saint Mary's University is seeking an Admissions Officer to join their Enrolment Services team in Halifax. The successful candidate will evaluate student admissions applications, conduct interviews, and provide guidance to prospective students. This full-time role focuses on supporting both domestic and international admissions processes, fostering an inclusive and diverse environment while ensuring the accuracy of application documents.

Benefits

Competitive compensation

Vacation

Personal days

Flexible Workplace

Holiday closure

Employee Transit EPass through Halifax Transit

Qualifications

• 1-2 years of directly related experience in post-secondary education environment preferred.
• Experience accessing transcripts is an asset.
• Excellent decision-making ability in high-paced environments.

Responsibilities

• Evaluate student applications for undergraduate admissions, including international admissions.
• Conduct admission interviews with prospective students.
• Support evaluation and awarding of transfer credit.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Decision Making

Education

Undergraduate degree in Arts, Science or Commerce

Tools

Microsoft Suite

Adobe Suite

Ellucian Banner

CRM Recruit

Job description

Halifax, NS Education and Training Entry Level Full-time

Posting Deadline : July 1st, 2025

Type of Employment : Contract, Full-Time (March 30th, 2027 End Date)

Group Affiliation : APC Group, Group 4 ($54,107 - $69,727 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Admissions Officer to join our Enrolment Services team.

What we offer

As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include :

• Competitive compensation
• Vacation
• Personal days
• Flexible Workplace
• Holiday closure
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Director, Admission and Transfer Assessment, the Admission Officer will :

• Evaluate student applications and documents for undergraduate admissions, both domestic and international. Determine admission decisions for all applicants, including high school students, seconddegree candidates, and former students, with a particular focus on international admissions.
• Evaluate supplemental documents to ensure students have correct, accurate, and legible transcripts, letter of permissions, etc.
• Check applications for errors and contacts the student applicants regarding required additional or missing information.
• Conduct admission interviews both on campus in person and online with prospective students and / or their parents / guardians.
• Offers personalized upgrading guidance to eligible applicants, helping them meet admission requirements. .
• Support and assist in the evaluation and awarding of transfer credit.

Experience and Education Requirements

To be the successful Admissions Officer you will have :

• Undergraduate degree in Arts, Science or Commerce.
• Demonstrated experience in decision making
• Minimum one (1) to two (2) years directly related experience in a post-secondary education environment, preferably admissions.
• Experience accessing transcripts both domestic and international would be considered an asset.
• Experience using Ellucian Banner and CRM Recruit would be considered an asset.
• Proficiency in Microsoft Suite, Adobe Suite; Banner CRM Recruit experience would be considered an asset.
• Excellent interpersonal, communication and organizational skills.
• Ability to make decisions and achieve goals in a high paced environment with multiple competing priorities.
• Ability to work virtually.

Qualified candidates should submit the following with their application :

• Resume
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Mary's University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we encourage all qualified candidates to apply; however, preference will be given to applicants who self-identify as Black / African Nova Scotians, Indigenous peoples, racialized persons / visible minorities, persons with disabilities and women. If you require accommodations during the recruitment process, please contact Talent Acquisition at [e-mail]

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Admissions Officer – Enrolment Services • Halifax, NS, CA