Admissions Officer Collingwood School

Independent Schools Association of British Columbia; West Vancouver; On-site; CAD 59,000 - 75,000; Full time

Job summary

An established industry player is seeking an experienced Admissions Officer to join their vibrant community. This full-time permanent position plays a crucial role in guiding families through the admissions process for a prestigious day school. The successful candidate will be responsible for overseeing the entire enrolment cycle, maintaining the admissions database, and providing exceptional support to families. With a commitment to diversity and inclusion, this role offers a unique opportunity to inspire students and contribute positively to the community. Join a team dedicated to excellence and continuous improvement in a beautiful location.

Benefits

Professional Development Opportunities

Competitive Salaries

Generous Benefits Package

Health Spending Account

Employee and Family Assistance Plan

Health and Wellness Initiatives

Qualifications

• Minimum of two years of administrative support experience in admissions or related fields.
• Proficiency in Google and Microsoft Office Suite required.

Responsibilities

• Support the full-cycle enrolment process from inquiry to application.
• Be a primary contact for all inquiring families and provide timely responses.
• Maintain the Admissions database and schedule informative school tours.

Skills

Administrative Support

Communication Skills

Detail Orientation

Problem Solving

Team Collaboration

Education

Post-secondary education

Tools

Google Suite

Microsoft Office Suite

Veracross

Job description

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Collingwood School is a gender-inclusive day school located on two campuses in West Vancouver, BC.

Our vision is socially responsible students pursuing passions for a better world. We are committed to contributing positively to our local and global communities, environmental stewardship, and supporting the wellbeing and inclusion of all people. Through the pursuit of passions, students will find their unique purpose in the world.

At Collingwood, we seek faculty and staff who work together to ensure everyone feels a sense of belonging. We are a vibrant community of passionate educators and learners, dedicated to excellence and continuous improvement. We live our values of courage, curiosity, and community to be in service of others and who are inspired by our mission to inspire and support young people for meaningful lives. Be part of inspiring students to pursue their passions for a better world.

We are committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, including BIPOC (Black, Indigenous, and People of Colour), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations you may need for your best work performance.

We are looking for an experienced Admissions Officer to join our team. The Admissions Officer is an integral member of the Enrolment team and is a front-line representative of our School and communicates Collingwood’s mission, differentiators, and programs of interest to external inquiring families. The role also supports external families as they navigate the admissions process and offers support to current families regarding all aspects of enrolment. This is a Full Time Permanent position available immediately.

Responsibilities

• Overview and support the full-cycle enrolment process for JK to Grade 12 (inquiry, application, tour, assessment, interview, data & document collection, communicating results)
• Be a primary contact for all inquiring families
• Provide timely, accurate, and informative responses to email, phone, and in-person inquiries
• Maintain Admissions database (Veracross) and collection of all supporting documents
• Schedule and lead informative and engaging school tours for inquiring and applicant families
• Participate in the process of vetting, assessing, and interviewing applicants and their families
• Provide support during the annual enrolment of current and new JK-Grade 11 students
• Coordinate, schedule, and invigilate in-house assessments for applicants to JK-Grade 11
• Support and action a range of enrolment events including New Student Day, New Parent Receptions, Open Houses, and Assessment & Interview days (occasional evening and/or weekend work is required)
• Maintain and update the Admissions Portal, New Parent Portal, and the Admissions web page
• Gather and maintain accurate data and produce regular statistical reports
• Liaise with Collingwood faculty and staff, current parents, and parents of applicants
• Provide support for the Admissions Ambassador Program (student and parent)
• Keep apprised of JK-Grade 12 activities and events
• Attend department meetings, retreats, and school-wide meetings, as well as participate in professional development opportunities
• Engage in work aimed at supporting the Director of Admissions and Financial Assistance to ensure full enrolment
• Perform any other related duties as requested by the Director of Admissions and Financial Assistance

Required qualifications

• A combination of post-secondary education and a minimum of two years of administrative support experience in a collaborative office setting in admissions, education, business, project management, public relations, communications, or another related field
• Basic knowledge of a K-12 curriculum, Advanced Placement (AP) or/and other educational curriculum
• Proficiency in Google and Microsoft Office Suite as well as strong web-based communication tools and database skills
• Proven ability to thrive in a fast-paced, deadline-driven, highly productive environment
• Able to work independently as well as collaboratively with colleagues
• Ability to respond appropriately and in a timely manner to email, phone, and in-person inquiries
• Great attention to detail, self-motivation, self-regulation, and flexibility
• Discretion regarding the handling of sensitive and confidential information pertaining to student, parent, and applicant communications and permanent records
• Able to identify, address, and resolve issues as they occur
• Ability and confidence to build and maintain relationships across the entire School community
• A positive, confident, can-do attitude along with a sense of humour
• Canadian residency and legally entitled to work in Canada
• Proficiency in a second language is an asset
• Required to have a valid driver’s license and daily access to a personal vehicle
• Physically able to sit at a desk and use a computer for extended periods of time
• Experience working in an Independent School or University Admissions Office is an asset

Our “Must Haves”

• Respect, dignity, and inclusion for all members of the community
• Collaborative mind-set and courageous approach to adversity
• Demonstrated communications skills (oral and written)
• Creative “out-of-the-box” thinker
• Flexible and adaptable and embraces change
• Proven work ethic with utmost integrity
• Enthusiasm, eagerness, and genuine interest in all aspects of the school’s success
• Self-awareness, with a desire for constant self-improvement (goal-oriented)

We offer professional development opportunities, competitive salaries, a generous benefits package, including RRSP, Personal Days, access to an Employee and Family Assistant Plan, and access to a Health Spending Account, health and wellness initiatives, along with one of the most beautiful locations in Canada to work!

The hiring range for this position is from $59,250 to $74,062 per year. Candidates with strong skills and experience may be considered for a higher starting salary. Please contact our Human Resources department at [e-mail] for questions or further clarification regarding the salary range.

Futures start here. If this role is a good fit, we would love to hear from you! Please submit a cover letter detailing your suitability for the position along with your resume, including three employment references, by May 2, 2025 to https://www.collingwood.org/community/careers

We sincerely thank all applicants for your interest; however, only shortlisted candidates will be contacted.

Please visit our website for more information about our school.