Admissions Officer - Appendix D / Temporary Assignment

algonquincollege; Ottawa; Hybrid; CAD 66,000 - 77,000; Full time

Benefits offered by this job

Hybrid work

Tuition assistance

Job summary

Algonquin College is seeking a full-time Admissions support specialist to manage domestic admissions applications. You will assess eligibility and transfer credits, communicate requirements, and coordinate with program chairs and coordinators to ensure a smooth student experience.

The role emphasizes timely processing, strong communication, and collaboration with multiple college teams to achieve enrolment targets. Hybrid work is available under the College policy.

Qualifications

• 2-year post-secondary diploma in business administration or equivalent.
• 3+ years in a student service/Registrar environment preferred.
• Experience with Salesforce and a student information system preferred.
• Excellent written and oral communication and listening skills.
• Strong client service skills, diplomacy and sound judgment.
• Ability to build relationships and work in teams.

Responsibilities

• Administer admissions processes for domestic students and ensure timely processing.
• Assess applications for program eligibility and transfer credits as SME.
• Communicate requirements and request documents to complete applications.
• Collaborate with enrolment and coordinators to meet enrollment targets.
• Support process improvements and participate in reviews with academic coordinators.

Education

Diploma in Business Administration

Tools

Salesforce

Student Information System

MS Office Suite

Job description

Department: Admissions

Position Type: Full-Time Support

Salary Range: $35.29-$40.73-Hourly

Sc heduled Weekly Hours: 36.25

Anticipated Start Date: October 26, 2026

Length of Contract: 1-year

Land Acknowledgment:

Algonquin College campuses in Ottawa and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description:

Reporting to the Manager, Admissions, the incumbent is responsible for the administration and activity related to the admissions process for domestic students. The incumbent must make decisions, participate in communicating information and requesting documents in order to complete applications and ensure sufficient applications to fill programs. As a subject matter expert on admission assessments, program eligibility and transfer credit, the incumbent assesses admissions applications for an assigned portfolio of academic programs. This role is responsible for ensuring a seamless experience for students in order to support the College meeting its domestic enrolment targets. The incumbent helps to realize enrolment and conversion goals by ensuring timely processing, strong communication and effective relationships with students and program coordinators. The incumbent supports process improvements within processing and participates in debriefs and review meetings with their academic coordinators every semester. The incumbent is responsible for accurately processing transfer of credit for all students at the College. As the subject matter expert in Domestic Admissions and transfer of credit the incumbent acts as a resource for the Enrolment Service Representatives, the Registration and Records team, the Recruitment team, the Test Centre, Academic Upgrading, the Experience Worker Centre, Student Success Specialists, Program Chairs and Program Coordinators.

Required Qualifications:

• Minimum two (2) year post-secondary Diploma; Business Administration, Public Administration; Equivalent combination of relevant education and work experience may be accepted in place of formal education;
• Minimum three (3) years progressive office experience in a student service environment or Registrar's Office preferred;
• Experience using Salesforce and a Student Information System preferred;
• Excellent communication skills, both oral and written, and well developed listening skills;
• Excellent client service skills; diplomacy and sound judgement;
• Ability to foster effective working relationships, supporting the teamwork structure both internal and external to the unit;
• Demonstrated and proven planning skills and decision-making abilities;
• Ability to analyze complex situations;
• Excellent organizational skills and attention to detail;
• Ability to identify, participate and implement lean process improvements;
• Ability to multi-task under pressure and to meet inflexible deadlines;
• Ability to respect confidentiality;
• Ability to take initiative and work both independently and in a team environment;
• Sound computer and keyboarding skills including experience with the MS Office Suite;
• Experience working in an intercultural environment would be considered an asset;
• Experience working in a Registrar's Office in a post-secondary institution would be considered an asset;
• Experience with Admissions and Registration in a post-secondary institution would be considered an asset.

*This position is paid at Payband G

*Vacancy is for P23640

*Training is to be completed on Campus (Ottawa)

This position is eligible for hybrid work in conjunction with the College's Flexible Work Arrangement Policy. https://www.algonquincollege.com/policies/hr26/

Why Join Algonquin College?

Compensation:

Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well‑being. Eligibility for benefits vary by position. Benefits | Careers

Learning and Development Opportunities:

Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion ), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development . Availability depends on role and employment status .

Company Culture :

Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as