Admissions Officer

uwaterloo; Southwestern Ontario; On-site; CAD 68,000 - 85,000; Full time

Job summary

The University of Waterloo invites applications for a temporary Admissions Officer in the Office of the Registrar - Admissions Team I. This full-time role handles non-Ontario, out-of-province and international undergraduate applications, supporting Ontario applications and recruitment activities.

The Officer liaises with faculties and recruitment staff to ensure fair decisions, contributes to enrolment goals, and aids policy development within Waterloo's framework.

Qualifications

• The Admissions Officer assesses eligibility for consideration by evaluating diverse education backgrounds from worldwide systems.
• Responds to inquiries from applicants and families, communicating decisions clearly.
• Presents special cases for consideration by Faculty Admissions Committees.
• Ensures accuracy and consistency in assessment processes.
• Determines admissions conditions, scholarship levels and transfer credits as appropriate.
• Develops specialized communications for segmented audiences and individuals.
• Trains new Admissions Officers and assists with staff training.

Responsibilities

• Assess Applications & Communicate with Applicants: determines eligibility and communicates decisions.
• Research & Policy Development: provides reports, historical analysis and trends relevant to Waterloo and Canada-wide admissions policies.
• Recruitment and Admissions Activities: represents faculty at recruitment events and explains admissions requirements.
• Maintains consistency and equity in admissions processes and decision-making.
• Oversees and applies policy changes with appropriate justification.
• Collaborates with Registrar's Office, faculties and recruitment teams to support enrolment targets.

Job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-03016

Time Type:

Full time

Employee Group:

Staff

Job Category:

Admissions

Employment Type:

Temporary

Department:

Office of the Registrar - Admissions Team I

Hiring Range:

$67,688.63 - $84,610.79

Posting Information:

This posting is for an existing vacancy.

Term:

1 year

2 roles available.

This position is being offered as a Secondment or contract opportunity.

This is a Career Path position. The final level will be determined based on demonstrated skills and experience.

Anticipated hiring ranges:

USG 8: $67,688-$84,610

USG 9: $73,695-$92,119

Job Description

Primary Purpose

The Admissions Officer is one of a team of such positions responsible for the processing of all non-Ontario secondary school, out-of-province and international applications for undergraduate studies. The Officer aids in the Ontario Secondary School applications, recruitment activities and offer processing. The Officer acts as a liaison for the Registrar's Office while providing specialized knowledge of admissions and related operations to the Faculties through the appropriate Admissions Committee. The incumbent has direct impact on the university's success, reputation, mandate and successful implementation of enrolment targets. The mission critical work done in this position has a direct effect on Waterloo's ability to meet enrolment targets, and in turn, the University and Faculties' budget. The incumbent works as a member of the Faculty Admissions Committee and with the Faculty, University Colleges' and Registrar's Office recruitment specialists. The incumbent is accountable for decisions which commit the University to a binding agreement of admission. The incumbent is required to oversee and maintain consistent and equitable assessment and decision making. The incumbent is accountable for the application of constructive, critical and independent unbiased judgment and must recognize the need for departures from established policies and procedures and the ability to deal with such appropriately. The incumbent undertakes research and provides critical recommendations for progressive improvements in policies, regulations, and procedures necessary to meet both an informed and assertive society in a competitive academic environment.

Key Accountabilities

Assess Applications & Communicate with Applicants

The Officer determines eligibility for consideration which includes the assessment of complicated and diverse education backgrounds from education systems worldwide.

Responds to inquiries from applicants, their family and campus clients, regularly and builds individual connections with applicants. Responsible to communicate both positive and negative decisions.

Presents special cases for consideration by Faculty Admissions Committees.

Ensures accuracy and consistency in assessment processes.

Determines admissions conditions, scholarship levels and transfer credits as appropriate to each individual application.

Develops highly specialized communications for segmented audiences and individuals.

Trains new Admissions Officers and assists with training of other Admissions and Recruitment staff.

Research & Policy Developmen t

Provides reports, research, historical analysis and identifies trends internal to Waterloo, system wide in Ontario, Canada and internationally.

Tracks details on applicant pool during and after an admissions cycle. To inform future admissions policy changes, undertakes activities to assess validity, equity and transferability of secondary and post-secondary credentials of educational and English language credentials from systems in Ontario, other regions of Canada and other Countries.

Defines project goals, activities, timelines, deadlines, deliverables and accountabilities.

Anticipates the impact of policy driven changes and external factors. Challenges policy, identifies and provides viable solutions for consideration.

Recommends appropriate course of action. The Officer presents research findings, progress reports and recommendations for policy and procedural changes to committees in the Registrar's Office and in the Faculties.

Recruitment and Admissions Activitie s

The Officer represents their faculty at recruitment events responding to detailed questions about admissibility and admissions requirements applied to individual, and routinely complicated cases.

Assists clients with understanding and interpretation of admissions requirements.

Explores and addresses the unidentified, underlying and long-term stakeholder needs.

Edits admissions co