Admissions Advisor (Aviation Focus)

Western Community College; Surrey; On-site; CAD 52,000 - 66,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Professional development

Supportive environment

Impact on student success

Career growth

Job summary

Western Community College in Surrey, BC is seeking an Aviation Admissions Advisor to be the primary contact for prospective students interested in aviation programs, guiding applicants through the admissions process and providing program information.

You will manage interviews, coordinate transcripts, and collaborate with departments to ensure a smooth pathway from inquiry to enrollment, while staying current on industry trends and regulatory requirements.

Qualifications

• Strong interpersonal, communication, and presentation skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and CRM/database systems.

Responsibilities

• Respond to inquiries from prospective students via phone, email, virtual meetings, and in-person appointments.
• Conduct admissions interviews and career planning discussions.
• Provide detailed information regarding Aviation programs, admission requirements, program outcomes, and career opportunities.
• Assist applicants in identifying educational pathways aligned with their career goals.
• Guide prospective students through the application and enrollment process.
• Review applications and supporting documentation for completeness.
• Verify admission requirements and assess applicant eligibility.
• Coordinate transcript collection and admission documentation.
• Maintain accurate student records in the CRM and student information systems.
• Ensure compliance with institutional policies and regulatory requirements.
• Assist students with understanding tuition, funding options, and available resources.
• Provide timely follow-up and ongoing support throughout the admissions process.
• Collaborate with academic departments to ensure a smooth transition from enrollment to program start.
• Participate in recruitment events, information sessions, career fairs, and community outreach activities.
• Build relationships with industry partners, schools, and community organizations.
• Support marketing initiatives and lead-generation activities.
• Ensure all admissions activities align with policies and regulatory requirements.
• Maintain confidentiality and handle student information per privacy laws.
• Stay current on aviation industry trends and program developments.

Skills

Interpersonal communication

Presentation skills

Organizational skills

Time management

Relationship building

Education

Aviation/admissions background

Tools

Microsoft Office

CRM/database systems

Job description

About Western Community College

Western Community College (WCC) is a leading private post-secondary institution dedicated to helping learners achieve their educational and career goals. We are committed to student success through innovative programs, exceptional service, and strong industry partnerships. As we continue to expand our Aviation programs, we are seeking a dynamic and student-focused Aviation Admissions Advisor to join our team.

Position Summary

The Admissions Advisor (Aviation Focus) serves as the primary point of contact for prospective students interested in pursuing careers in aviation, while also supporting admissions for other programs as required. This role is responsible for guiding applicants through the admissions process, providing accurate program information, assessing eligibility requirements, and supporting students from initial inquiry through to enrollment. The ideal candidate is passionate about the aviation industry, has strong communication skills, and is motivated to help learners achieve their career goals across aviation and other program areas.

Position Title: Admissions Advisor (Aviation Focus)
Department: Admissions

Key Responsibilities

Student Recruitment & Advising

• Respond to inquiries from prospective students via phone, email, virtual meetings, and in-person appointments.
• Conduct admissions interviews and career planning discussions.
• Provide detailed information regarding Aviation programs, admission requirements, program outcomes, and career opportunities.
• Assist applicants in identifying educational pathways aligned with their career goals.
• Guide prospective students through the application and enrollment process.

Admissions & Documentation

• Review applications and supporting documentation for completeness.
• Verify admission requirements and assess applicant eligibility.
• Coordinate transcript collection and admission documentation.
• Maintain accurate student records in the institution's CRM and student information systems.
• Ensure compliance with institutional policies and regulatory requirements.

Student Support

• Assist students with understanding tuition, funding options, and available resources.
• Provide timely follow-up and ongoing support throughout the admissions process.
• Collaborate with academic departments to ensure a smooth transition from enrollment to program start.

Outreach & Engagement

• Participate in recruitment events, information sessions, career fairs, and community outreach activities.
• Build relationships with industry partners, schools, and community organizations.
• Support marketing initiatives and lead-generation activities.

Compliance & Quality Assurance

• Ensure all admissions activities align with institutional policies and applicable regulatory requirements.
• Maintain confidentiality and handle student information in accordance with privacy legislation.
• Stay current on aviation industry trends and program developments.

Qualifications

Required

• Education experience, Aviation experience familiar with PPL, CPL flying schools, communications, or a related field, or equivalent experience.
• Minimum 2 years of experience in admissions, recruitment, sales, customer service, or student advising.
• Strong interpersonal, communication, and presentation skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and CRM/database systems.

Preferred

• Experience working in an Aviation School.
• Knowledge of aviation careers, training pathways, and industry requirements.
• Experience with student funding programs and financial aid processes.
• Familiarity with private post-secondary regulatory requirements in British Columbia.

Key Competencies

• Student-centered approach
• Relationship building
• Professional communication
• Problem solving
• Attention to detail
• Team collaboration
• Cultural awareness and inclusivity
• Results-oriented mindset

What We Offer

• Competitive salary
• Comprehensive benefits package
• Professional development opportunities
• Supportive and collaborative work environment
• Opportunity to make a meaningful impact on student success
• Career growth within a growing institution

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Western Community College is committed to creating a diverse and inclusive workplace and encourages applications from Indigenous Peoples, persons with disabilities, members of visible minorities, women, and individuals of all backgrounds and experiences.

Location: Western Community College (WCC) - Surrey, BC (however, travel to Abbotsford Hangar location or Abbotsford Campus when required).

Schedule: Tuesday to Saturday (9 AM to 5:30 PM) with once a week from 10:00 AM to 6:30 PM

Employment Type: Full-Time