Adminstrative Assistant (Government)

Recruit Action inc.; Edmonton; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A recruitment agency in Canada is seeking 2 Administrative Assistants to manage user access and account information in procurement systems. This full-time, hybrid role involves responsibilities such as proofing documents, coordinating with stakeholders, and providing administrative support. The ideal candidate will have experience in office administration and proficiency in Microsoft Office Suite. Hourly salary ranges from $25 to $27, with a weekday schedule of 36.25 hours per week.

Qualifications

• 3 years of experience using Microsoft Office Suite tools.
• 2 years of experience in a similar administrative role.
• 1 year of experience with MS 365 SharePoint Online admin portal (nice to have).
• 1 year of experience coordinating contract documents (nice to have).
• 1 year of experience navigating and updating Oracle 12.1.2 (nice to have).

Responsibilities

• Proofing and formatting system access documents.
• Recording tracking information in Excel.
• Answering phone calls and emails.
• Creating documents as required.
• Acting as point of contact for stakeholders.
• Providing contract administrative support to Contract Coordinators.

Skills

Microsoft Office Suite tools

Communication

Document formatting

Education

High school diploma or GED

Post-secondary education in office administration

Tools

MS 365 SharePoint

Oracle 12.1.2

Job description

This position oversees the management of user access and account information within procurement systems. This involves maintaining corporate accounts for all departments within Alberta Health Services (AHS), including those for Grand & Toy and Amazon, as well as setting up external customer accounts for purchasing portals and accessing Oracle roles and responsibilities.

We are looking for 2 Administrative Assistants.

What is in it for you:

• Hourly salary of $25 to $27/h
• 6-month job assignment
• Full-time position: 36.25 hours per week
• Weekday schedule from 8:15 am to 4:30 pm
• 1-hour lunch break
• Hybrid role – primarily remote work with occasional in-office meetings or work sessions on reasonable notice
• Join a passionate and inclusive team of professionals

Responsibilities:

• Proofing and formatting system access documents
• Recording tracking information in Excel
• Answering phone calls and emails
• Creating documents as required
• Acting as point of contact for stakeholders
• Providing contract administrative support to Contract Coordinators, including documentation, reporting, filing, contract maintenance, and monitoring
• Reviewing requests from the AHS Contracting department
• Processing and triaging all submitted requests
• Supporting access to various online platforms

What you will need to succeed:

• High school diploma or GED
• 3 years of experience using Microsoft Office Suite tools
• 2 years of experience in a similar role
• Post-secondary education in office administration or a related field (nice to have)
• 1 year of experience with MS 365 SharePoint Online admin portal and reporting (nice to have)
• 1 year of experience with coordinating contract documents (nice to have)
• 1 year of experience navigating and updating Oracle 12.1.2 (nice to have)

Why Recruit Action?

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.