Administrator - Vaccination UK

Vaccination UK Ltd; Waltham; On-site; CAD 30,000 - 45,000; Part time

Benefits offered by this job

5% employer pension contribution

Employee assistance programme

Supermarket discounts

28 days annual leave (pro-rata)

Job summary

Vaccination UK Ltd is looking for an Administrator in Waltham, Quebec, to support the School Aged Immunisation Service delivery. Responsibilities include assisting nurses, organizing vaccinations in schools, and maintaining accurate records.

The ideal candidate will have strong communication skills, at least GCSE level qualifications in English and Maths, and experience working with children in community settings. This role involves close collaboration with schools and nursing teams.

Qualifications

• Minimum grade 'C' in GCSE English and Maths required.
• Experience working in schools or with children is desirable.
• Strong verbal and written communication skills necessary.

Responsibilities

• Assist in health promotion and immunisation programmes.
• Work with the nursing team during community vaccination sessions.
• Ensure consent forms are returned and meet local targets.
• Maintain vaccination records and communicate with parents and schools.

Skills

Excellent communication skills

Excellent IT Skills

Organisational skills

Assertive team player

Time management

Education

GCSE level of education with grade 'C' in English and Maths

Job description

Overview

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London. We are also commissioned to provide outbreak response in North London and provide the infant BCG programme to newborns in North London. Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

Job Details

• Job title: Administrator
• Contract: Bank
• Working Hours: Monday to Friday between 7:00am - 6:00pm (7.5 hour shift per day). From September to December covering the flu season.

Benefits

• Pension - 5% employer contribution based on qualified earnings.
• VIVUP - Supermarket & High Street Discounts & Employee Assistance Programme.
• Blue Light Card - Supermarket & High Street Discounts.
• Employee referral scheme.
• 28 days annual leave including Bank Holidays (pro-rata).

Job Purpose

The post holder will be responsible for promoting, delivering and facilitating various programmes directed by management as part of the School Aged Immunisation Service, by assisting nurses in the schools or office.

Key Responsibilities

• Assist in the planning, delivery and evaluation of health promotion/education and public health school age immunisation programmes.
• Attend community-based vaccination sessions in both schools and local based settings. Work with the nursing team to ensure productive and safe sessions.
• Promote and facilitate collaborative working between the team, schools and other educational institutions and families, in the delivery of the immunisation programmes. Focus on ensuring all consent forms have been returned, ensuring new ideas contribute to local area targets.
• Ensure the process for storing, transporting, collecting and delivering vaccinations to site are adhered to.
• Assist in identifying home schooled children and those in Pupil Referral Units.
• Maintain databases to ensure records are kept up to date and that documents are prepared for school visits. Ensure online consent systems have been triaged and completed ahead of a vaccination session.
• Adhere to the Standard Operating Procedure for School Immunisation (SOPs).
• First point of contact for all administrative tasks. Maintain clear communication via face to face, by phone and email with children, parents and school staff.
• Responsible for maintaining the cold chain, ordering, and arranging transport of vaccinations to site.
• Actively and constructively contribute to team meetings.
• Undertake other duties commensurate with the level of this position.
• Comply with Company policies & procedures.

Experience & Skills

• GCSE level of education or equivalent with a minimum of grade ‘C’ in both English and Maths.
• Working in a community setting (schools) and/or working with children & young people (desirable).
• Prioritise and manage own workload without supervision.
• Assertive, team player and critical thinker.
• Excellent communication skills – both verbal and written.
• Excellent IT Skills.
• Must be able to drive (Desirable).
• Excellent organisational skills.

European LifeCare Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.