Administrator, Training (Contract)

Trans Mountain; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

Trans Mountain is seeking an Administrator, Training (Contract) to support workforce training, competency, and compliance programs. You will manage LMS records, assist with data reporting, and ensure accuracy across training documentation.

The role requires strong MS 365, SharePoint, and Excel skills, attention to detail, and collaboration with diverse stakeholders. In-office Edmonton-based, contract position with growth opportunities.

Qualifications

• Post-secondary education in Business Admin, Communications, HR or related field.
• 2-3 years progressive experience in records/data management.
• Experience with LMS administration and data management.
• Strong records management and document control skills.
• Proficiency with Microsoft 365, SharePoint and Excel.
• Ability to manage large volumes of data and documentation.
• High attention to detail and accuracy.
• Commitment to inclusive practices and collaboration.

Responsibilities

• Maintain learner, course, and curriculum records within the LMS.
• Support training matrix updates and curriculum assignments by location.
• Generate compliance reports and perform data quality audits.
• Scan, digitize, organize, and maintain training and competency records.
• Process and track competency sign-offs and supporting docs.
• Upload and manage records within approved repositories and systems.
• Identify and correct data discrepancies for audit-ready records.
• Provide administrative support for training, qualification, and competency programs.

Skills

Records management

Data management

Attention to detail

Communication

Collaboration

Education

Business Admin

Communications

Human Resources

Adult Learning

Tools

Microsoft 365

SharePoint

Excel

Job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location:

Edmonton Regional Office

Department:

Training

Reports to:

Manager, Training

Worker Type:

Contract

Schedule Type:

Full-time

Work Setting:

In-office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as Administrator, Training (Contract). In this position, you will play a key role in supporting workforce training, qualification, competency, and compliance programs through accurate records management, data administration, and reporting. The successful candidate will demonstrate strong records management and document control skills, proficiency with Microsoft 365 applications, SharePoint, and Excel, and a high level of attention to detail and organization.

Key Responsibilities

• Maintain learner, course, and curriculum records within the Learning Management System (LMS).
• Support training matrix updates and curriculum assignments based on job, location, and organizational changes.
• Generate compliance reports and perform routine data quality audits.
• Scan, digitize, organize, and maintain training and competency records.
• Process and track performance-based competency sign-offs and supporting documentation.
• Upload and manage records within approved repositories and systems.
• Identify and correct data discrepancies to ensure audit-ready records.
• Provide administrative support for training, qualification, and competency programs.

Qualifications And Professional Experience

• Post-secondary education in Business Administration, Communications, Human Resources, Adult Learning, or related discipline.
• 2-3 years of progressive experience.
• Experience with LMS administration and data management.
• Strong records management and document control skills.
• Proficiency with Microsoft 365 applications, SharePoint, and Excel.
• Ability to manage large volumes of data and documentation.
• High attention to detail and accuracy.
• A consistent track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.