Administrator Support

Aston Carter; Toronto; On-site; CAD 55,000 - 69,000; Full time

Job summary

Aston Carter is seeking a Project Administration Coordinator for manufacturing plant trials in East York, ON. The role focuses on coordinating plant-floor trials, managing project documentation, and serving as a liaison between the site and corporate teams in Canada and the United States.

The position is a 46-month contract based on a single manufacturing site, with hybrid office and plant floor duties. Candidates should have project coordination, strong organizational skills, and experience in

Qualifications

• This role requires proven administrative support experience within a project or operations setting.
• Experience coordinating projects, tracking timelines, deliverables, and stakeholder communications.
• Strong data entry and document control with accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational and planning abilities with multitasking capability.

Responsibilities

• Coordinate and execute plant floor trials and maintain trial planning and follow-up.
• Own a comprehensive project tracker for timelines and deliverables.
• Represent the plant in meetings with corporate teams in Canada and the US.
• Manage logistics for trial materials and ensure on-time delivery.
• Provide administrative support for project documentation and records.

Skills

Administrative support

Project coordination

Data entry

Document control

Microsoft Excel

Communication skills

Plant floor interaction

Education

Engineering/Business/Food Science degree

Tools

Excel

Word

PowerPoint

Outlook

Job description

Job Title: Project Administration Coordinator Manufacturing Plant Trials

Job Description

This role oversees the critical day-to-day coordination and execution activities that keep manufacturing plant projects and trials moving forward. You will focus primarily on organizing and running plant floor trials related to product, packaging, and process changes, maintaining detailed project documentation, and serving as a key link between the manufacturing site and corporate project teams in Canada and the United States. This is a 46 month coverage opportunity where you step into an established process, quickly learn the workflows, and ensure projects stay on track without needing to redesign how the team operates.

Responsibilities

• Coordinate and execute plant floor trials, spending approximately 6080% of your time on trial planning, setup, monitoring, and follow-up activities.
• Own and maintain a comprehensive project tracker to keep timelines, deliverables, trial outcomes, and stakeholder communications organized and documented.
• Represent the manufacturing plant in selected project meetings with corporate teams from Canada and the United States when local leadership cannot attend, taking clear notes and identifying action items.
• Manage logistics and organization for all trial materials, ensuring they are prepared, organized, and delivered to the plant on time.
• Inform and align the right internal stakeholders so that trial‑related tasks are completed as planned and dependencies are understood.
• Serve as the primary point of contact for specific smaller projects with corporate Business Development teams, facilitating information flow and status updates.
• Work closely with engineering teams to assess whether existing equipment can handle new packaging formats and changes.
• Understand and articulate the implications of packaging and product changes on the production line, including potential impacts on throughput and quality.
• Follow up with corporate Business Development teams on project feasibility, clarifying requirements and communicating plant capabilities or constraints.
• Provide administrative support for project documentation, including data entry, document control, and maintenance of project records and trial reports.
• Coordinate project timelines and milestones, tracking progress and ensuring deliverables are completed on schedule.
• Support cross‑functional manufacturing projects involving Operations, Quality, Supply Chain, and R&D, helping align plant activities with broader commercialization and innovation initiatives.
• Assist with projects related to product commercialization, R&D and innovation trials, packaging and ingredient changes, and plant trials.
• Communicate clearly and professionally with stakeholders at the plant and corporate levels, ensuring expectations, risks, and outcomes are well understood.
• Offer responsive customer service to internal stakeholders, addressing questions, resolving minor issues, and escalating concerns when necessary.

Essential Skills

• Proven experience in administrative support or administrative assistance within a project or operations environment.
• Experience with project coordination or project administration, including tracking timelines, deliverables, and stakeholder communication.
• Strong data entry and document control skills with attention to detail and accuracy.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Demonstrated organizational and planning skills, with the ability to manage multiple tasks and priorities simultaneously.
• Strong communication skills, both written and verbal, to interact effectively with plant personnel and corporate teams.
• Comfort working in and interacting with people on a manufacturing plant floor, with a willingness to be dynamic and present in operations areas.
• Ability to coordinate or manage projects, ensuring timelines, deliverables, and stakeholder updates are consistently maintained.
• Background in engineering, food science, or project management, enabling effective understanding of technical and operational considerations.
• College or university degree, preferably in engineering, business, food science, or a related field.

Additional Skills & Qualifications

• Experience in food or consumer packaged goods (CPG) manufacturing environments.
• Exposure to plant trials and hands‑on work supporting trial execution on production lines.
• Experience with product commercialization projects, including launching new products or reformulations.
• Background in R&D or innovation projects, working with cross‑functional teams on new product or process development.
• Familiarity with packaging or ingredient changes and their impact on manufacturing operations.
• Experience supporting cross‑functional manufacturing projects involving Operations, Maintenance, Quality, Procurement, Supply Chain, and Engineering.
• Strong organizational and interpersonal skills to build effective working relationships across plant and corporate teams.
• Customer service mindset when working with internal stakeholders and external partners.
• Ability to learn established processes quickly and work proactively within existing workflows.

Work Environment

This role is based within a manufacturing plant environment and involves frequent interaction on the plant floor with operations personnel and technical teams. You will work closely with Engineering to evaluate equipment capabilities, and collaborate regularly with Operations, Quality, Supply Chain, and R&D on plant trials and cross‑functional projects. The position supports a single manufacturing site while also engaging with corporate project teams in Canada and the United States, primarily through meetings, documentation, and status updates. The work is office-and-plant hybrid within the facility, requiring comfort with production areas, machinery, and typical manufacturing conditions. You will participate in project meetings, provide updates within project teams, and occasionally represent the plant in broader corporate discussions. Dress code is generally aligned with standard manufacturing and office requirements, including appropriate safety attire when on the plant floor.

Job Type & Location

This is a Contract position based out of East York, ON.

Pay And Benefits

The pay range for this position is $40.00 - $50.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Workplace Type

This is a fully onsite position in East York,ON.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service dun grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de légalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou la justification du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d'autres options d'accommodement.

San Francisco Fair Chance Ordinance

Conformément à l'Ordonnance sur la légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Use of Artificial Intelligence (AI)

Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide d'outils d'IA.

By applying, you acknowledge and agree that your application may be reviewed using AI tools.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.