Administrator - Mine Training

Working Energy; Fort McMurray; On-site; CAD 55,000 - 75,000; Full time

Job summary

A major oil and gas producer is seeking a Contract Administrator – Mine Training for a one-year term in Fort McMurray. The role requires strong administrative support skills, data management expertise, and compliance with safety standards. Candidates should be well-organized, detail-oriented, and possess relevant experience in training administration within the mining industry.

Qualifications

• 2+ years of experience in administrative or training administrative position.
• Understanding of mining equipment operations would be an asset.
• Proficient in data management and record keeping.

Responsibilities

• Act as primary contact for training-related inquiries.
• Manage and update training record systems.
• Develop and maintain the training calendar.

Skills

Communication

Attention to Detail

Teamwork

Education

Grade 12 or GED

Office Administration Certificate

Tools

Microsoft Office

Job description

Our customer, a major oil and gas producer, is looking for a contract Administrator – Mine Training for a 1-year term with the possibility of extension. This is a camp-based position out of Ft. McMurray with flights provided from Edmonton or Calgary. It is an 8/6 schedule. The successful candidate's primary responsibility will be to provide administrative support to the Trainers and the department with organizing and scheduling training delivery and record keeping.

RESPONSIBILITIES:

1. Act as the primary point of contact for training-related inquiries from employees and contractors
2. Provide accurate and timely training data reports to Mining Leadership
3. Perform data entry, record maintenance, and information retrieval
4. Manage and update training record systems to ensure data integrity
5. LMS Coordinator: Maintain the Learning Management System (LMS) and ensure compliance with training requirements for all Mine Operations, Mine Maintenance, Tailings, Dewatering, Geology, and Mine Technical
6. AMSA Coordinator: Register applicants, credit learning profiles, and submit quarterly billing
7. Maintain up-to-date staff training data across all training matrices
8. Develop and maintain the training calendar, coordinating events and departmental schedules
9. Track, analyze, and generate training statistics and reports
10. Accurately enter and monitor daily time sheets
11. Arrange accommodations, flights, and site access for vendors as required
12. Provide and maintain employee contact lists, expense forms, and office requests
13. Coordinate vehicle PM schedules, repairs, and logbook documentation
14. Coordinate the development, review, and revision of Mine Operations practices & procedures
15. Mine Operations Procedure Coordinator: Support the formal procedure review/approval process by managing, monitoring, and reporting the status of each document
16. Assist in the creation and maintenance of training materials and documentation
17. Record, distribute, and archive meeting minutes
18. Monitor and maintain appropriate stock levels of office supplies and training materials, placing orders as required
19. Act as the first point of contact for department IT-related issues, including CBTs, computers, and printers
20. Provide support/backup coverage to other areas of the business

HEALTH, SAFETY & ENVIRONMENT

• Comply with all Health and Safety Requirements established by client
• Know and comply with all regulations and legislative requirements of the Occupational Health and Safety Act for the Province of Alberta and environmental standards
• Follow safe work procedures and ensure all personnel comply
• Report any injury or illness immediately
• Report unsafe acts and conditions
• Ensure Personal Protective Equipment (PPE) is available and worn where and when required

QUALIFICATIONS

• Grade 12 or GED is required
• Secondary education or office administration and/or training certificate would be an asset
• 2+ years of experience in administrative or training administrative position is required
• Understanding of the operation of mining equipment and processes would be an asset
• Proficient computer skills and Microsoft Office is required
• Previous experience with data management, record keeping, and document management systems would be an asset
• Excellent written communication skills and detail-oriented
• Able to work in a team environment or independently
• Enjoys creating and promoting a positive work environment
• Willing to learn and seek new opportunities and challenges

We thank all applicants for their interest in working with Roska DBO and this position; however, only those selected for an interview will be contacted.

Candidates must be legally eligible to work in Canada without restrictions, and be willing to undergo pre-employment screening including drug and alcohol testing and a criminal background check.

Roska DBO Inc. is a customer-focused operations company with a 30-year track record offering expertise in production and equipment solutions on well sites and facilities. Based in Grande Prairie, Alberta, with a network of locations, Roska serves all of western and northern Canada, plus selected U.S. and international markets, with a primary focus on the Alberta/B.C. region.

Our Workforce Solutions group works with customers across western Canada to recruit qualified candidates for assignments ranging from emergency callouts to longer-term contingent workforce solutions. Our customers rely on us for operational staff, including plant/field operators, turnaround staff, administration, and camp support staff.

In addition to fulfilling the operating needs of oil and gas producing, midstream, and pipeline companies, Roska operates, designs, and builds well-site facilities, rents equipment, and provides production testing and flowback services using a company-owned well testing fleet. When you join the Roska team, the sky is the limit!