Administrator, HCM

Aecon Group Inc.; Toronto; Hybrid; CAD 60,000 - 63,000; Full time

Job summary

Aecon Group Inc. is seeking an HCM Administrator to join our payroll and human resources team in Canada. The role focuses on maintaining HR master data in SAP and supporting payroll processes.

You will collaborate with HR, payroll, sites, and benefits to ensure accurate data entry, timely changes, and responsive service. A hybrid work model offers three days in the office. Applicants should have post-secondary education in Business Administration and at least two years of data entry experience,

Qualifications

• Post-secondary education in Business Administration or equivalent.
• 2+ years of data entry and administrative experience.
• Experience with SAP is highly preferred.
• Proficient with Microsoft Office and strong attention to detail.

Responsibilities

• Accurate entry and maintenance of employee master data in SAP.
• Process new hires, changes, terminations with correct approvals.
• Respond to inquiries from Time/Site Administrators, HR and Management.
• Load one-time payments on various schedules (weekly, monthly, yearly).
• Review audit and exception reports for payroll deadlines.
• Support field time entry practices and inquiries.
• Collaborate with teams to resolve data processing issues.
• Assist with report requests and administrative tasks.

Skills

Data entry

Time management

Communication

Team collaboration

Independent work

Education

Post-secondary education in Business Administration or equivalent

Tools

SAP

Microsoft Office

Job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, You Can Count On

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon We

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well‑being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best‑in‑class team.

What is the Opportunity?

Reporting into the Supervisor, Payroll HCM, the HCM Administrator will work closely with HR, Payroll, Sites, and Pension and Benefits teams to perform a variety of tasks, with a primary focus on the integrity of HR Master Data and maintenance of employee records within SAP, our Human Resources Information System (HRIS).

What You'll Do Here

• Responsible for the accurate and timely entry and maintenance of employee master data in SAP; processing new hires, employee changes, terminations, etc.
• Verify all paperwork, forms and requests for changes to master data that are received is complete, with correct approvals and filed appropriately
• Respond to internal inquiries from Time/Site Administrators, HR and Management regarding employee data and payroll results.
• Load one-time payments on a cyclical basis, which may be based on various schedules including, but not limited to, weekly, monthly, yearly etc.
• Review audit and exception reports in conjunction with payroll processing deadlines to verify accurate data entry and maintenance
• Support field time entry practices and inquiries
• Work closely with other teams to ensure timely resolution to employee questions and data processing issues
• Assist with report requests and other administrative tasks as assigned.

What You Bring To The Team

• Post-secondary education in Business Administration or equivalent
• 2+ years of work experience related to data entry and administration
• Previous experience with SAP would be considered a strong asset
• Proficiency with Microsoft Office
• Strong organizational skills to meet multiple deadlines and multitask, while maintaining attention to detail
• Exceptional verbal and written communication skills
• Ability to work both independently and as a team in a fast‑paced environment.

This role follows a hybrid work model, combining in‑office collaboration and flexibility, with an expectation of three days per week in the office.

Reason for vacancy: New

The expected salary range for this role is $60,000-$63,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may includecertifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.