Administrator, Corporate HSE

Black & McDonald Limited; Markham; On-site; CAD 53,000 - 57,000; Full time

Benefits offered by this job

Group insurance benefits

Pension plan

Discretionary bonus

Job summary

Black & McDonald Limited is seeking an HSE administrative coordinator in Ontario to support the Corporate HSE team and ensure consistency across operations. The role involves maintaining the prequalification portal, assisting with subcontractor credentials, and aiding regional HSE managers.

You will help organize meetings, manage safety communications, and support field operations with safety alerts, toolbox talks, and reporting. A relevant OH&S education background is required.

Qualifications

• Experience with eCompliance (EcoOnline) a plus.
• Familiarity with ISNetworld, Avetta or Contractor Check is preferred.
• Proficient with MS Office suite (Word/Excel/PowerPoint/Outlook) and related tools.
• Knowledge of HSE legislation and ability to interpret regulations an asset.

Responsibilities

• Support the Corporate HSE team on department tasks and initiatives.
• Maintain internal subcontractor pre-qualification portal and assist with approving subcontractors.
• Provide regional support for 3rd party prequalification and bids.
• Maintain HSE Management System documentation (policies, procedures, compliance).
• Organize and support HSE meetings; take minutes and manage correspondence.

Skills

eCompliance knowledge

Prequalification sites

Office software proficiency

HSE regulations knowledge

Education

Bachelor’s or college diploma in OH&S or Environmental studies

Tools

MS Word

PowerPoint

Outlook

Visio

Adobe

Job description

Position Overview Reporting directly to the Vice President, Corporate HSE, this role will provide support to our Corporate HSE team and assist in the ongoing continuous improvement of the company’s health, safety and environment management system, and strategic initiatives. This role also provides administrative and organizational support to the regional and/or field/site HSE managers and advisors with a focus on ensuring consistency across all operations.

Key Duties & Responsibilities

• Support the Corporate HSE team on department tasks, actions and initiatives.
• Maintenance of the internal subcontractor pre-qualification portal and assist Regional HSE with approving subcontractors based on credentials entered by the subcontractors.
• Regional support for 3rd party subcontractor prequalifications and bids
• Maintain the company HSE Management System documentation; this includes policies, procedures, legislative compliances
• Support and organize the HSE department meetings, such as taking meeting minutes, sending invites, and updating correspondence as required.
• Support field operations by supplying materials or information as necessary, including safety alerts, bulletins, lessons learned and toolbox talks.
• Technical support, system monitoring, report building and account management and regional support on the company HSE digital solution.
• Ensure the security and confidentiality of all information managed by the Corporate HSE team
• Regional HSE support for training records management of hourly workers.
• Assist and promote a respectful environment for all members of Black & McDonald Limited
• Other duties as assigned

Knowledge, Skills & Technical Abilities

• Experience with eCompliance (EcoOnline), an asset.
• Experience with various third-party prequalification sites (ISNetworld, Avetta, Contractor Check) preferred.
• Intermediate to advanced proficiency of office applications including MS Word, PowerPoint, Outlook, Visio, Adobe, etc. required.
• Working knowledge of related HSE legislation and the ability to interpret the regulations and laws is an asset

Experience

• 1-3 years of related work experience preferred

Qualification/Education

• Bachelor’s degree or college diploma in Occupational Health & Safety or Environmental studies, or related field, is an asset
• May be required to take additional courses as necessary to support the role

Project Management

• Health and Safety Messaging Campaigns
• HSE Management System review and update
• Organization-wide communications

Examples of type of projects/processes managed:

• Safety and Health week messaging/event organization and execution
• Program/Policy development, review, update and implementation
• Post-incident analysis and lessons learned summaries
• HSE trends analysis review and report building

Problem Solving

• Ensuring the appropriateness and applicability of content across various provinces/states

Tools/Aids used to solve problems:

• Liaise with Corporate Safety Committee (CSC) and Regional HSE Managers

Internal & External Contacts

• Corporate HSE Vice President, Manager, Coordinator
• Regional HSE Managers/Advisors/Coordinators/Administrators
• Project Managers/Coordinators
• Division Managers
• People Resources
• National Fleet
• Corporate Marketing and Communications

External:

• Local Health and Safety Associations
• Third Party training providers
• Various vendors/suppliers

Physical/Working Environment

Physical Requirement:

• Frequent computer work
• May be required to sit or stand for long periods of time
• Light lifting of supplies and materials

Work Environments:

• Traditional office setting
• May be required to visit job sites (vehicle required)

Competencies

• Change Management
• Communicates Effectively
• Continuous and Agile Learning
• Takes Initiative
• Results Oriented and Execution Discipline
• Holds Self and Others Accountable
• Problem-Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

Leadership competencies:

• Coaches and Develops
• Maximizes Business Performance
• Maximizes Team Effectiveness
• Strategic Perspective

The expected salary range for this role is between $53,000 - $57,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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