Administrator, Capital Projects

QuadReal; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in real estate investment is seeking an Administrator for its Capital Projects team in Toronto. This role involves providing essential support in managing project activities and maintaining efficient documentation, ensuring collaboration among stakeholders and teams. Ideal candidates will have experience in project administration and excellent communication skills, enabling them to thrive in a fast-paced environment.

Qualifications

• 3+ years in project administration/analyst/coordination experience in construction or servicing projects.
• PMP designation is an asset.
• High attention to detail and ability to work independently, as well as in a team.

Responsibilities

• Provide administrative support to the Capital Management team.
• Assist Project Managers with project approvals, reporting, and budgeting tasks.
• Support consolidated project status reporting and forecasts.

Skills

Organizational skills

Interpersonal skills

Analytical skills

Problem-solving skills

Time management

Education

Diploma or university degree in a related field

Tools

Microsoft Word

Microsoft Excel

Visio

PowerPoint

SharePoint

Adobe Acrobat Pro

Yardi

PowerBI

Job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description

QuadReal is currently seeking a dynamic individual for the role of Administrator, Capital Projects to provide reliable, timely, and professional support to the Capital Management & Technical Services Department, assisting with the day-to-day project administrative activities and related reporting. The successful candidate will collaborate with internal and external stakeholders, while working on a diverse portfolio of real estate assets.

Responsibilities

• Provide administrative support to the Capital Management team
• Working with and supporting Project Managers with capital project approvals, purchase orders, reporting, invoicing, budgeting, and other administrative tasks
• Support the department in effectively and consistently delivering consolidated project status reporting
• Assist with regular project forecasting exercises and annual capital budget process
• Assemble, review, and maintain document storage (i.e. contracts, close-out documents)
• Assist with coordinating contractor pre-qualification and on-going vendor management
• Work closely with other Capital Team members to ensure continuity of expectations and deliverables
• Provide data collection, analysis and visualizations to support the development and reporting of project evaluations frameworks
• Facilitate working sessions with other business units and functional groups to conduct analysis for project portfolio
• Assist in the development of information and communication materials
• Other tasks and duties as assigned

Knowledge/Skills/Experience/Competencies:

• Position requires 3+ years in project administration/analyst/coordination experience, supporting medium to large construction, development, or servicing projects
• Diploma or university degree in a related field, or an equivalent combination of academic and practical experience
• PMP designation would be an asset
• Strong organizational and interpersonal skills with the ability to effectively communicate in a multi-disciplined environment
• Proven analytical and problem-solving skills
• Effective time management skills with the ability to multi-task and prioritize
• High attention to details and provide accuracy on projects
• Ability to work independently as well as be part of a team
• Advanced proficiency in Microsoft Word, Excel, Visio, Power Point, Share Point and Adobe Acrobat Pro
• Proficiency in data collection, analysis and creation of visualizations
• Working knowledge or willingness to train to obtain working knowledge of Yardi, PowerBI, and Microsoft Office Tools

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Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.