Administrator, Accounts Receivable

Title: Administrator, Accounts Receivable

Location: TORONTO, ON

Job Type: Full time

Job Description

Summary: The Administrator, Accounts Receivable is a detail-oriented and organized individual who will oversee a range of financial tasks, ensuring accuracy, compliance, and efficiency in the accounts receivable process. This role involves managing tenant-related financial activities, deposit processing, and maintaining accurate records within the systems.

What you'll get to do:

Tenant Transactions:

1. Move-In Process: Review lease documentation, post move-ins, and confirm FMR/LMR collections.
2. Enter Notice: Process notice documentation, prepare responses, and update records in Yardi.
3. Move-Out Process: Confirm outgoing inspections and finalize tenant move-outs.

Assignments/Leaseholder Management:

1. Review finalized assignment documents and enter assignments, including notices, move-outs, and move-ins.
2. Transfer deposits and handle the removal or addition of leaseholders.

Deposit/Charge Processing:

1. Validate and post monthly charges and apply deposit, tenant adjustments, and chargeback entries.
2. Scan and code received cheques for deposit processing and upload to the bank.
3. Enter and apply post-dated cheques (PDCs) and manage receipt batches.
4. Run reports to identify and address missing anniversary dates.
5. Generate and post interest accruals for tenant deposits.
6. Review and analyze monthly and quarterly reports, including arrears and variance reports, to ensure accuracy.

Annual & Recurring Tasks:

1. Prepare and distribute annual deposit interest reports.
2. Generate T5 summaries and XML files for CRA uploads and distribute to tenants.
3. Review and set up EFT and process recurring payments.

System & Account Maintenance:

1. Set up opening subledger balances and ensure accurate AR and deposit information for new business.
2. Set up tenant accrued interest during interest conversions.
3. Review and manage antenna and commercial accounts.
4. Conduct due diligence and lease audits to ensure compliance.

Reconciliation and Adjustments:

1. Perform refund and chargeback clearing reconciliations by reviewing GL for pending clearing items.
2. Adjust lease charges for addendums and incentives.

Other Responsibilities:

1. Review and maintain credit AR balances.
2. Prepare tenant refund requisitions.
3. Close past tenant files and prepare necessary files for collection.
4. Review General Property Reports (GPR) to verify vacancy and prorated moves and adjust for variances.
5. Maintain and Update Rentable Items.

Who you are:

1. College Diploma within Business Administration.
2. Minimum one to two (1-2) years’ experience in Property Management is an asset.
3. Proficiency in Yardi 7S and Microsoft Office Suite is required.
4. Proven customer service experience is essential, with a strong focus on responsiveness and courtesy.
5. Exceptional communication skills, both written and verbal, are a must.
6. Highly analytical and organized, with excellent attention to detail.
7. Strong ability to prioritize tasks and stay focused on achieving goals.
8. Capable of multitasking effectively while meeting deadlines in a fast-paced environment.
9. Proactive in managing time and responsibilities efficiently.
10. Dedicated to providing outstanding customer service, maintaining professionalism and courtesy in all interactions.

Greenwin Corp. is an equal opportunity employer committed to building a diverse workforce representative of the communities we serve and providing an accessible environment. Accommodation is available upon request by contacting accessibility@greenwin.ca. We encourage all qualified candidates to apply.