Administrator, Accounts Payable and Accounts Receivable

Allied; Toronto; On-site; CAD 53,000 - 60,000; Full time

Benefits offered by this job

Bonus program

Six personal days

Health benefits

Retirement savings plan

Volunteer day

Job summary

Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. This role supports Allied's financial operations by ensuring accurate AR/AP processing, managing cash applications, and coordinating with tenants, vendors, and internal teams to maintain data integrity.

The position reports to the Manager, Accounts Receivable and involves collaboration with suppliers and internal departments.

Qualifications

• Postsecondary education in Accounting, Finance, Business Administration, or a related field.
• 1+ years of experience in accounts receivable and/or accounts payable.
• Strong proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Accounts receivable: Apply daily cash receipts, EFT payments, and prepare bank deposits; Process account adjustments; Maintain post-dated cheque and PAD schedules; Maintain percentage rent schedules and related AR records; Respond to inquiries and maintain documentation.

Skills

Excel proficiency

Analytical skills

Attention to detail

Communication skills

Teamwork

Education

Postsecondary education in Accounting/Finance/Business

Tools

Yardi

Job description

Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity,connectivityand human wellness.

Our vision is more expansive. Weseekto make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us.Thisvision informs how weoperate, how wedesignand how welead.

Real estate, for us,is not a passive investment. Itis a profoundly human endeavour,one that must promote wellness, sustainability,diversityand creativity—today and for generations to come.

Allied is also a place to build a career of consequence. If you are looking for work that is thoughtful,tangibleand enduring—work that contributes meaningfully to cities and the people who inhabit them—you will find purpose here.

For more information on Allied’s approach to city-building, visit our Insights page.

Purpose

Support Allied's financial operations by ensuring the accurate, timely, and efficient processing of accounts receivable and accounts payable transactions. This role is responsible for managing cash applications, tenant and vendor account activities, invoice processing, employee expenses, corporate card transactions, and payment administration, while maintaining compliance with company policies and accounting standards.

Reporting to the Manager, Accounts Receivable, you will collaborate with internal teams and external suppliers to resolve inquiries, maintain data integrity, and contribute to the overall effectiveness and reliability of Allied’s accounting function.

Responsibilities

Accounts receivable

• Apply daily cash receipts, EFT payments, and prepare bank deposits.
• Process account adjustments, NSF/returned items, and monthly write-offs.
• Maintain post-dated cheque and PAD schedules.
• Maintain percentage rent schedules and related AR records.
• Respond to internal inquiries and maintain accurate supporting documentation.

Accounts payable

• Process high-volume vendor invoices and payments accurately and on time using Yardi.
• Review and process employee expense reports and corporate credit card transactions in accordance with company policies.
• Reconcile vendor statements and resolve discrepancies.
• Respond to supplier and internal department inquiries in a timely manner.
• Create Purchase Orders/Change Orders as required.
• Create GL Disbursements for weekly payment runs.

General Accounting Support

• Assist with month-end activities, reconciliations, and reporting requirements.
• Maintain accurate records and ensure compliance with company policies and procedures.
• Support accounting process improvements and special projects.
• Perform other administrative and accounting duties as assigned.

Qualifications

Must have:

• Postsecondary education in Accounting, Finance, Business Administration, or a related field.
• 1+ years of experience in accounts receivable and/or accounts payable.
• Strong proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.

Would be an asset:

• Working knowledge of accounting procedures and the general ledger.
• Real estate or property accounting experience.
• Previous experience with the Yardi.
• Proficiency in French.

$53,000 - $60,000 a year

Allieddeterminesindividual compensationby work location and other factors, including relevant experience,educationand internal equity.

Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply.

This role is a current vacancy on the Allied team.

TotalRewards*andtheEmployee Experience

At Allied, total rewards are designed with the same perspective that shapes ouroperations. They are intended to support sustained contribution,creativityand a genuine sense of ownership in the work we do.

In practice, this includes:

• Shared financial success and an ownership mindset
  Eligible employees participate in performance-based bonus programs and a retirement savings program, with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allied’s long-term performance and reinforces a sense of ownership at every level of the organization.

• Intentional presence and time offIn addition to vacation, employees receive six personal days and half-daysbefore statutory holidays. Allied supports flexibility whilemaintaininga strong,in-personculture. This reflectshow we collaborate most effectively and how weoperateas a business.

• Health,wellbeingand support
  Comprehensive, company-paidhealth benefits include vision and dental coverage, along with a healthcare spending account. An employeeassistanceprogram is available to provide confidential support when it is needed.

• Growth through leadership and exposure
  Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role, collaborate acrossdisciplinesand develop a broad understanding of the business. For those drawn to real estate, this includes uncommon exposure to how buildings, organizations and cities evolve through hands-on experience and shared responsibility.

• Professional development grounded in practice
  Learning at Allied is both formal and experiential. Ongoing professional development and a mentorship program support growth through structured learning and day-to-day engagement with experienced colleagues across the organization.

• Purpose and connection beyond workEach year, employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to them,reflecting our belief that contribution extends beyond the workplace.

If you are motivated by the role real estate plays in shaping cities and culture,and want your work to contribute to that effort,we encourage you to apply.

Moreinsight into life at Allied, including ourESG and EDIinitiatives, canbe found inour annual ESG report.

*Temporary or contract roles may not qualify for all the benefits listed, and some roles may follow a modified total rewards structure.We will confirmwhat benefits you qualify for during the recruitment process.

Additional Information

We value human connection and experience. WhileAllied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people.

We arecommitted to hiring the most qualified candidates with a dedication towards supporting diversity,equityand inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation,disabilityand socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants,partnersand communities. All qualified candidates are encouraged to apply.

We strive to provide an accessible recruitment experience and welcomereasonableaccommodation requests at any stage of therecruitmentprocess. Please reach out to [e-mail] if support is needed.

We look forward to receiving your application.