Administrator

BELFOR Property Restoration Canada; Kingston; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

Company phone and laptop provided

Paid vacation and RRSP matching

EFAP (Employee and Family Assistance)

Leadership development and training

Job summary

BELFOR Property Restoration Canada is seeking an Administrator to keep our operations accurate, organized, and efficient. You will manage accounts payable/receivable, payroll, and invoicing while supporting onboarding and general admin tasks to ensure a smooth start for new staff.

The role rewards structure, attention to detail, and collaboration in a fast-paced restoration environment, with opportunities to contribute to reporting and financial goals.

Qualifications

• High School Diploma/GED.
• Strong administrative and organizational skills.
• Excellent communication and attention to detail.
• Proficient with Microsoft Office and Google Suite.
• Customer service experience preferred.
• Experience in restoration, construction, or insurance is an asset.

Responsibilities

• Prepare and process invoices, payments, reimbursements, and purchase orders with accuracy.
• Manage Accounts Payable and Receivable, including reconciliations and expense audits.
• Keep invoicing records and filing systems organized and compliant with standards.
• Assist onboarding by preparing new hire documentation and paperwork.
• Review billing details and maintain accurate system records.
• Identify and resolve discrepancies and follow up on outstanding accounts.
• Support banking deposits and share financial data with corporate teams.
• Collaborate with Office Manager on reporting and financial goals.
• Maintain confidentiality and adherence to policies and safety standards.
• Assist with additional administrative tasks as needed.

Skills

Administrative skills

Communication

Attention to detail

Customer service experience

Education

High School Diploma/GED

Tools

Microsoft Office

Google Suite

Job description

Behind Every Restoration Is an Administrator Who Keeps Everything Running Smoothly

Restoration projects move fast—and the details matter. Our Administrators make sure the financial side stays accurate, organized, and stress-free, so the rest of the team can focus on helping customers recover and rebuild.

At BELFOR, we restore more than buildings—we restore peace of mind.

Position Overview

As an Administrator, you play a key role in keeping our operations running smoothly, accurately, and efficiently. You’ll support the financial health of the business by managing Accounts Payable, Accounts Receivable, Payroll, and Invoicing—ensuring everything is processed correctly, on time, and in line with company standards. You will also assist with general administrative duties, including supporting new hire onboarding documentation, to help maintain an organized and welcoming start for new employees. This is a great opportunity for someone who enjoys structure, problem-solving, and being a trusted part of a collaborative team.

What You’ll Do

• Preparing and processing invoices, payments, reimbursements, and purchase orders with accuracy and care
• Managing Accounts Payable and Receivable, including reconciliations and expense audits
• Keeping invoicing records, financial documentation, and filing systems organized, accurate, and compliant with company and regulatory standards
• Supporting onboarding processes by preparing and processing new hire documentation and paperwork, ensuring a smooth and welcoming start for new team members
• Reviewing billing details, verifying insurance information, and maintaining accurate system records
• Identifying and resolving discrepancies, including follow-ups on outstanding accounts when needed
• Supporting bank deposits and sharing financial data with corporate teams
• Working closely with the Office Manager to support reporting and financial goals
• Maintaining confidentiality and ensuring all work aligns with company policies and safety standards
• Supporting additional administrative tasks as needed to keep operations running smoothly

What You Bring

• High School Diploma/GED.
• Strong administrative and organizational skills.
• Excellent communication and attention to detail.
• Proficient with Microsoft Office and Google Suite.
• Customer service experience preferred.
• Experience in restoration, construction, or insurance is an asset

Working Conditions

• Due to the nature of our business, this position will work normal business hours but may be required to work in the evenings, on-call, or outside normal working hours;
• Manual dexterity for keyboarding, repetitive tasks, and prolonged periods of computer use, demanding attention to detail and high levels of accuracy; and
• Periodic travel may be required.

Why Join Us

• Competitive compensation package;
• Comprehensive health, dental, and vision benefits;
• Company phone and laptop provided;
• Paid vacation and RRSP matching program;
• Employee and Family Assistance Program (EFAP); and
• Leadership development and industry-specific training and support.

ACCESSIBILITY STATEMENT (AODA IN ONTARIO)

BELFOR (Canada) Inc. is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, BELFOR (Canada) Inc. will make accommodations available to applicants with disabilities upon request during the recruitment process.

HUMAN RIGHTS STATEMENT

BELFOR (Canada) Inc. strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, BELFOR (Canada) Inc. will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.