Administrative Virtual Assistant (Bilingual – Spanish & English)

Hubstaff blog; Toronto; Remote; CAD 60,000 - 80,000; Full time

Job summary

A leading digital transformation company is seeking an Administrative Virtual Assistant (Bilingual – Spanish & English) to provide comprehensive administrative support in a remote setting. The ideal candidate will be detail-oriented, organized, and fluent in both languages, playing a key role in project coordination and operational tasks. This position offers a competitive salary and benefits package, along with opportunities for professional growth in a collaborative environment.

Benefits

Competitive salary and benefits package

Opportunity to support leadership in a global technology company

Collaborative, fast-paced work environment

Exposure to industry-leading executives

Qualifications

• Minimum 1 year of experience as a Virtual Assistant or in an administrative support role.
• Fluency in both Spanish and English, both verbal and written, is required.
• Ability to work independently in a remote setting with minimal supervision.

Responsibilities

• Provide bilingual administrative support across various projects and departments.
• Manage and prioritize emails and calendar appointments; coordinate meetings and events.
• Update and manage CRM systems, input client information, and maintain accurate databases.

Skills

Fluency in Spanish

Fluency in English

Attention to detail

Organization

Time management

Effective communication

Proactive

Solution-oriented

Tools

CRM systems

Project management tools

Google Workspace

Microsoft Office Suite

Job description

Administrative Virtual Assistant (Bilingual – Spanish & English) hourly

Job Title: Administrative Virtual Assistant (Bilingual – Spanish & English)

Company: The Foreign Venture Group Inc.

Location: Remote (Canada-based client support)

Hours: Full-time/Part-time (Client-aligned schedule, typically EST/CST)

Compensation: Based on experience (CAD/hour)

About FVG

Foreign Venture Group (FVG) is a digital transformation company that helps companies scale quickly & cost effectively by leveraging technology and talent. Our expertise spans marketing, technology, and operational strategies that help businesses grow and scale efficiently. We are committed to fostering a collaborative and growth-oriented work environment for all employees.

**Job Overview:**

The Administrative Virtual Assistant (Bilingual – Spanish & English) plays a key role in supporting FVG's clients with a wide range of administrative and operational tasks. This position is ideal for someone who is detail-oriented, organized, and comfortable communicating fluently in both Spanish and English. The role involves supporting project coordination, managing communication, handling administrative tasks, and ensuring seamless day-to-day operations in a fully remote setting.

Key Responsibilities

• Provide bilingual administrative support (in Spanish and English) across various projects and departments.
• Accurately perform data entry and maintain records with attention to detail.
• Manage and prioritize emails and calendar appointments; coordinate meetings and events.
• Handle incoming and outgoing calls professionally, ensuring excellent customer service.
• Support communication and collaboration among team members and external stakeholders.
• Monitor task progress, assign priorities, and help ensure deadlines are met.
• Update and manage CRM systems, input client information, and maintain accurate databases.
• Assist with project management tools to track timelines, tasks, and team deliverables.
• Translate documents, emails, or meeting notes between Spanish and English as needed.
• Prepare and organize internal reports and administrative documents.
• Handle sensitive information with discretion and confidentiality.

**Qualifications:**

• Minimum 1 year of experience as a Virtual Assistant or in an administrative support role.
• Fluency in both Spanish and English, both verbal and written, is required.
• Strong attention to detail, organization, and time management skills.
• Proficiency in email and calendar management, task prioritization, and follow-ups.
• Effective communication skills to liaise with clients, team members, and partners.
• Ability to work independently in a remote setting with minimal supervision.
• Familiarity with CRM systems (e.g., Salesforce, HubSpot), project management tools (e.g., Trello, Asana), and time tracking software (e.g., Toggl, Clockify).
• High level of professionalism, discretion, and adaptability.
• Resourceful, proactive, and solution-oriented.
• Project Management: Trello, Asana, Jira
• Office Tools: Google Workspace, Microsoft Office Suite

Must Have:

• Computer or laptop with at least 8GB RAM and i5 processor (or equivalent)
• Stable high-speed wired internet connection with a reliable backup
• Stable power supply
• Quiet and dedicated workspace
• Noise-cancelling headset with microphone
• Smartphone for communication and access as needed
• Competitive salary and benefits package.
• Opportunity to support leadership in a global, high-impact technology company.
• Collaborative, fast-paced work environment with opportunities for professional growth.
• Exposure to industry-leading executives and large-scale business operations.