Administrative Technician

Kativik Regional Government; Quebec; On-site; CAD 41,000 - 66,000; Full time

Benefits offered by this job

Cost of living differential: $8,500+ /

Food allowance: $4,398+

Annual leave trips: up to 3 per person

Group benefits including Simplified P…

Vacation: 20 days

Statutory holidays: 19 days (incl. 10)

Job summary

The Kativik Regional Government (KRG) in Kuujjuaq, Québec, seeks an Administrative Technician in the Municipal Public Works (MPW) Department for a permanent, full-time role. The position supports client requests, reservations, and documentation, and serves as a liaison with department staff.

The successful candidate will hold a secretarial diploma or equivalent, have at least two years of experience, be proficient with Microsoft Office, demonstrate strong organizational skills, and be able to

Qualifications

• Vocational diploma in secretarial studies or relevant training/work experience.
• At least two years of relevant work experience.
• Proficient in Microsoft Office and computer skills.
• Ability to communicate in at least two of Inuktitut, English or French.

Responsibilities

• Receive and process requests from clients and tenants; share information with staff.
• Process airline, vehicle and hotel reservations for staff.
• Distribute weekly drinking water sampling results to public stakeholders.
• Coordinate and ship drinking water sampling materials to operators.
• Follow up with northern villages regarding resolutions, agreements and deadlines.
• Attend and prepare minutes for meetings.
• Maintain paper and electronic filing systems and the department library.
• Ensure processing of contracts, resolutions, work orders, time sheets, and expense accounts.
• Perform other duties as assigned by supervisor.

Skills

Strong organizational skills

Good communication

Education

Vocational diploma in secretarial studies

Tools

Microsoft Office

General computer skills

Job description

JOB OPPORTUNITY

The Kativik Regional Government (KRG), a supra municipal body with jurisdiction over the territory located north of the 55th parallel, is now looking for a self-motivated and dynamic individual interested in joining the KRG to work in the capacity of:

ADMINISTRATIVE TECHNICIAN - MPW DEPARTMENT

(Permanent, full-time)

The KRG Municipal Public Works Department is responsible for the management of infrastructure projects (drinking water treatment plants, road infrastructure, municipal buildings, landfills, etc.) for the northern villages, as well as for the preventive and corrective maintenance of more than 200 KRG residential and commercial buildings throughout the region (staff housing, offices, airport buildings and police stations). It also provides technical assistance to the northern villages for the maintenance of some municipal infrastructure (drinking water treatment plants, community centres, arenas, swimming pools, etc.)

Reporting to the Assistant Department Director, the Administrative Technician’s duties include in particular:

• Receive and process requests from clients and tenants, and share the information with the department’s staff;
• Process airline, vehicles and hotel reservations for the department’s staff;
• Receive, compile and distribute to public stakeholders the weekly drinking water sampling results produced by municipal drinking water plant operators;
• Coordinate and carry out the shipment of drinking water sampling materials to municipal drinking water plant operators;
• Conduct follow-up with the northern villages regarding the adoption of resolutions, the signing of agreements and contracts, compliance with important deadlines, etc.;
• Attend and prepare minutes for various meetings;
• Maintain paper and computer document filing systems, including the Department library;
• Ensure the processing of some documentation (contracts, resolutions, work orders, time sheet, expense accounts, etc.);
• Perform any other related duties requested by his/her supervisor.

The selected candidate must:

• Possess a vocational diploma in secretarial studies or have relevant training or work experience;
• Have at least two years of relevant work experience;
• Have a good working knowledge of Microsoft Office software;
• Possess solid practical computer skills;
• Be able to communicate, verbally and in writing, in at least two of the following languages: Inuktitut, English or French;
• Possess strong organizational skills and be reliable;
• Be available to travel in Nunavik.

Place of work: Kuujjuaq, Québec.

Salary: $40 906 (minimum) - $66 291 (maximum) annually (Class 5).

Benefits

• Cost of living differential: $8 500 annually (minimum);
• Food allowance: $4 398 annually (minimum);
• Annual leave trips: maximum of 3 per person annually;
• Group benefits including Simplified Pension Plan;
• Vacation: 20 days;
• Statutory holidays: 19 days, including 10 days at Christmas.