Administrative Support V – Staffing Liaison

Alberta Health Services; Edmonton; Hybrid; Full time

Job summary

Une opportunité passionnante s'offre pour un Administrateur Support V au Centre de Chirurgie Orthopédique de l'Hôpital Royal Alexandra. Vous jouerez un rôle essentiel en fournissant un soutien administratif au personnel et en gérant les horaires de façon autonome. Le poste exige des compétences en communication, en Excel et une expérience antérieure dans un environnement de dotation. Une formation post-secondaire et au moins un an d'expérience en dotation sont requises.

Qualifications

• Expérience en bureau ou administration d'entreprise.
• 1 an d'expérience dans un bureau de services de dotation.

Responsibilities

• Gérer les feuilles de temps et les demandes de congés.
• Soutenir la gestion des horaires du personnel.
• Élaborer des rapports et réaliser des audits.

Skills

Communication

Excel

Problem-solving

Critical thinking

Education

Completion of post-secondary education

Tools

ESP Scheduler

Job description

Your Opportunity:

Reporting directly to the Patient Care Manager for the Orthopedic Surgery Centre at the Royal Alexandra Hospital, we are seeking a highly capable and proactive employee to fulfill the staffing liaison role. In this position, you will deliver exceptional staffing and scheduling support to the surgical suite and inpatient units. Your duties include managing daily flowsheets, all timekeeping forms (e.g., OT, On Call, Callback) for the PSS Team, entering all time off requests per the collective agreement, and ensuring staffing needs are met for immediate, next-day, and future requirements. You will also build reports and conduct audits, meet regularly with unit managers to discuss requests and vacancies, and handle vacation planner entries. There is significant growth potential, including working with the RMS system and other recruitment platforms. As an Administrative Support V Staffing Liaison, you will require advanced administrative skills to support complex procedures and initiatives impacting staff schedules and patient care. This role operates autonomously, requiring strong communication skills and extensive knowledge of the ESP Scheduler Program and Workforce Management System. You will support unit managers by ensuring accurate and timely scheduling data entry in ESP, which may involve managing Excel spreadsheets to analyze data trends and reviewing reports to address staffing needs.

Description:

As an Administrative Support V, you will need advanced administrative skills to support complex procedures within a department or program.

• Acute Care Alberta:
• Primary Care Alberta:
• Recovery Alberta:

Classification: Administrative Support V

Union: AUPE GSS

Unit and Program: Orthopedic Surgery Centre

Primary Location: Royal Alexandra Hospital

Location Details: Eligible to work hybrid (on/off site) within Alberta

Multi-Site: Not Applicable

FTE: 1.00

Posting End Date: 24-JUN-2025

Employee Class: Regular Full Time

Date Available: 14-JUL-2025

Hours per Shift: 7.75

Length of Shift in weeks: 2

Shifts per cycle: 10

Shift Pattern: Days, Evenings, Nights, Weekends

Days Off: As Per Rotation

Minimum Salary: $28.45

Maximum Salary: $34.60

Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g., certificate in office or business administration).

Additional Required Qualifications:

Experience with the ESP Scheduler / Timekeeping Program, demonstrating the use of related scheduling applications. At least 1 year of full-time experience in an ESP Staffing Services Office within the past 5 years. Strong computer skills, especially in Excel & Word. Ability to work independently, with excellent communication and interpersonal skills. Outgoing attitude, professionalism, critical thinking, problem-solving, and decision-making skills.

Preferred Qualifications:

As Required.