Administrative Support V

Alberta Health Services; Grande Prairie; On-site; Full time

Job summary

An established industry player is seeking an Administrative Support V to join their North Zone Medical Affairs team. This role is essential for managing the Physician Extender Program, providing vital administrative support, and ensuring smooth operations within the department. You will assist with scheduling, onboarding, and tracking assessments, as well as preparing documents and reports to facilitate decision-making. With a competitive salary and additional remote retention allowance, this position offers a great opportunity to contribute to healthcare initiatives while developing your administrative skills in a dynamic environment.

Benefits

Remote Retention Allowance

Competitive salary

Qualifications

• Completion of post-secondary education in office or business administration.
• Four years of related health care experience and administrative experience.

Responsibilities

• Assist with the North Zone Medical Affairs Physician Extender Program.
• Provide administrative support for meetings and quality assurance processes.

Skills

Analytical Skills

Problem-Solving Skills

Communication Skills

Education

Post-secondary education in office or business administration

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft Access

Job description

Your Opportunity:

Primary responsibility for this role is to assist with the North Zone Medical Affairs Physician Extender Program. Assisting the manager to post positions, review applicants, ensure criteria requirements are met, schedule interviews, onboard, schedule & track assessments, time keep and generally help the North Zone Associate Physicians, Associate Surgical Physicians, Physician Assistants and Nurse Practitioners under this program. Determines priority of incoming tasks & responsibilities. Manages schedules by coordinating resources & determining appropriate timing & priority. Composes memos & documents for signature, proofreads correspondence for accuracy, grammar & proper format. Enters & tracks action requests & updates on the tracking system & bring forth due dates. Follows up with stakeholders to resolve issues & discrepancies. Provides administrative support for Zone Clinical Department Executive Committees. Provide support for meetings including meeting organization, minute taking, document preparation & necessary follow-up as required. Completes the end-to-end process of quality assurance by tracking data in a system or across multiple systems internal & external to the organization. Responds to client inquiries through reporting, researching & working with other departments to ensure positive functionality of the programs. Prepares reports as requested & special projects to assist the Manager/Director in decision making. In addition to a competitive rate of pay, AHS currently has a Remote Retention Allowance in place to an annual maximum of $3,000. This allowance is non-pensionable & is payable on an hourly basis for all hours paid at the basic rate of pay.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support V
Union: AUPE GSS
Unit and Program: North Zone Medical Affairs Physician Extender Program
Primary Location: Grande Prairie Rgnl Hospital
Location Details: As Per Location
Multi-Site: Not Applicable
FTE: 1.00
Posting End Date: 04-APR-2025
Employee Class: Regular Full Time
Date Available: 14-APR-2025
Hours per Shift: 7.75
Length of Shift in weeks: 2
Shifts per cycle: 10
Shift Pattern: Days
Days Off: Saturday/Sunday
Minimum Salary: $28.45
Maximum Salary: $34.60
Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Four years of related health care experience. Three to five year’s administrative experience with excellent analytical and problem-solving skills. Considerable working knowledge of general of AHS systems and processes. Considerable working knowledge of office software databases (Outlook, Excel, Word, Access) to respond to action requests and to prepare and edit correspondence and respond to stakeholder inquiries. Excellent written and oral communication skills.

Preferred Qualifications:

As Required.