Administrative Support V

Alberta Health Services; Calgary; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

Alberta Health Services is seeking an organized and self-motivated Administrative Support V for the Department of Pediatrics based in Calgary. The role includes senior-level administrative support to Pediatric Intensive Care Unit physicians with responsibilities involving coordination, communication, and project management. This position supports a hybrid work model and requires a background in healthcare administration.

Qualifications

• Completion of post-secondary education required.
• Minimum of 2 years' experience in healthcare administration.
• Proficiency in Microsoft Office Suite and CV maintenance.
• Strong communication skills for internal and external correspondence.

Responsibilities

• Provide senior-level administrative assistance to PICU physicians.
• Coordinate and manage daily activities and support physician rounds.
• Organize various committee meetings and contribute to long-term projects.

Skills

Attention to detail

Communication skills

Discretion and integrity

Education

Post-secondary education in office or business administration

Medical Office Assistant Diploma/Certificate

Tools

Microsoft Office Suite

SharePoint

Job description

Your Opportunity:

Are you an organized, self-motivated professional who thrives in a fast-paced medical environment? Do you enjoy working independently while supporting a team of dedicated physicians? If so, this opportunity may be the perfect fit for you. The Department of Pediatrics is seeking a highly skilled Administrative Support V to provide senior-level administrative assistance to multiple Pediatric Intensive Care Unit (PICU) physicians, including the Section Chief. In this role you will coordinate and manage daily activities, support physician rounds, and organize various committee meetings. You will also contribute to longer-term projects and initiatives as they arise. The ideal candidate will have a strong understanding of Alberta Health Services and the University of Calgary, along with a comprehensive knowledge of academic medicine. This position requires someone who can work independently, exercise sound judgment, and demonstrate professionalism and AHS Values in all interactions. As the first point of contact for the physicians and the PICU section, your communication skills and discretion will be essential. The hours of this position are Monday-Friday, 8:00 am - 4:15 pm. We offer a one day per week hybrid remote work option.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification:
Administrative Support V
• Union:
AUPE GSS
• Unit and Program:
Department of Pediatrics, Pediatric Intensive Care Section
• Primary Location:
Alberta Children's Hospital
• Location Details:
Eligible to work hybrid (on/off site) within Alberta
• Multi-Site:
Not Applicable
• FTE:
1.00
• Posting End Date:
17-JUL-2025
• Temporary Employee Class:
Temp F/T Benefits
• Date Available:
05-AUG-2025
• Temporary End Date:
07-AUG-2026
• Hours per Shift:
7.75
• Length of Shift in weeks:
2
• Shifts per cycle:
10
• Shift Pattern:
Days
• Days Off:
Saturday/Sunday
• Minimum Salary:
$28.45
• Maximum Salary:
$34.60
• Vehicle Requirement:
Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Completion of a Medical Office Assistant Diploma/Certificate, Business Administration Diploma/Certificate or equivalent of 3 years of progressive senior administrative experience. A minimum of 2 years’ experience in a healthcare administrative role, including calendar management, minute taking and agenda preparation and physician scheduling. CV maintenance and ARO (Academic Reporting Online) skill required. Must have demonstrated attention to detail and strong written and verbal communication skills. Proficiency in basic accounting and expense management. Proven ability to handle sensitive and confidential information with discretion and integrity. Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and SharePoint. To ensure your skills and qualifications are considered please attach a resume and cover letter with your application. Only candidates who meet the stated qualifications will be contacted.

Preferred Qualifications:

Five years of full-time experience in a senior administrative capacity in a health care setting. Experience with event planning. Experience with database and/or website management. Experience with physician and medical learner scheduling. Preference given to individuals with knowledge of ARP Reporting, physician and resident on-call payments, and medical terminology.