Administrative Support - Term

Canadian Base Operators Inc.; Meaford; On-site; CAD 40,000 - 55,000; Full time

Job summary

A Canadian business in Meaford is seeking a full-time temporary Administrative Support person for maternity leave coverage. In this role, you will assist HR with onboarding, maintain records, and support the Contracts Manager. Ideal candidates should be detail-oriented, proficient in Microsoft Office, and able to work independently. The position requires a high level of communication and accuracy, with support for the employee lifecycle and administrative tasks.

Qualifications

• Proficient in Microsoft Office applications.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and accuracy.

Responsibilities

• Assist with onboarding and offboarding processes.
• Maintain HR records and databases.
• Provide administrative support to the Contracts Manager.
• Respond to internal inquiries as needed.

Skills

Proficient in Microsoft Office (Word, Excel, Teams)

Effective written and verbal communication

Excellent interpersonal skills

Ability to work independently

Education

Ontario Secondary School Graduation Diploma

Job description

About This Career Opportunity

Canadian Base Operators’ Meaford’s team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. We are currently looking for a full time temporary Administrative Support person. This is a maternity leave coverage position to March 2026.

This position is located in Meaford at the 4th Canadian Division Training Centre and typically reports directly to the Contracts Manager. We're looking for a detail-oriented and proactive Administrative Support person to support our HR and Contracts teams. In this dynamic role, you'll play a key part in the employee lifecycle by assisting with onboarding, offboarding, and general HR administration. You'll also work closely with our Contracts Manager to handle data entry and ensure accurate record-keeping. If you're organized, adaptable, and thrive in a collaborative environment, we’d love to hear from you!

If you are interested please apply no later than August 8th, 2025. You can also apply at https://canadian-base-operators.breezy.hr

Primary And Essential Accountabilities

• Assist with employee onboarding and offboarding processes, including document preparation and system update
• Maintain and organize HR records, files, and database
• Support HR with administrative tasks such as scheduling, correspondence, and reporting
• Schedule and assist with interviews
• Coordinate background checks, reference checks, and new hire paperwork
• Help manage employee data in HR systems and ensure accuracy and confidentiality
• Provide administrative support to the Contracts Manager, including data entry and document tracking
• Assist with contract filing, version control, and maintaining contract databases
• Collaborate with team members to ensure smooth communication and workflow between departments
• Respond to internal inquiries and provide general administrative support as needed
• Other general tasks as assigned
  
  

Education Requirements

• Ontario Secondary School Graduation Diploma considered an asset
  
  

Skills, Abilities, And Other Requirements

Proficient knowledge and understanding of:

• Microsoft Office applications including Word, Excel, and Teams
• Effective written and verbal communication skills
• Excellent interpersonal skills
• Ability to work independently and with minimal direction
  
  

*Must be able to achieve and maintain a Government of Canada Security Clearance*

Please be advised that a Criminal Background Check and Professional Reference Check will be required as part of our employment screening and selection process. Additionally, all applicants must be legally entitled to work in Canada, unless otherwise stated in the job posting.

Canadian Base Operators welcomes and encourages applications from persons with accessibility accommodation requirements. Accessibility accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.