Administrative Support (Temporary)

The University of Lethbridge; Lethbridge; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support professional for a temporary full-time position. This role is pivotal in facilitating communication between faculty and graduate students, managing essential administrative tasks, and supporting research initiatives. The ideal candidate will possess strong organizational skills, a detail-oriented mindset, and proficiency in various software tools. Join a dynamic team at a leading Canadian university where you can contribute to impactful educational experiences and support innovative research projects. If you thrive in a collaborative environment and are eager to make a difference, this opportunity is for you!

Qualifications

• Bachelor’s degree with 2 years of experience required.
• Highly organized and detail-oriented with strong computer skills.

Responsibilities

• Serve as the main contact for faculty and graduate students.
• Track graduate students’ activities and oversee assistantship contracts.

Skills

Organizational Skills

Detail-oriented

Teamwork

Computer Proficiency

Positive Attitude

Multitasking

Independence

Emotional Intelligence

Education

Bachelor’s Degree

Tools

Microsoft Office

Banner

SGS Portal

Job description

Posting Details

Position Information

Job Title: Administrative Support (Temporary)

About the University:
It’s your time to shine! Work where the world comes to create, discover and learn. We are one of Canada’s top universities and leading research institutions. With more than 8,000 undergraduate and graduate students, two campuses (Lethbridge and Calgary), seven faculties and schools, and more than 2,500 employees, ULethbridge is Lethbridge’s second largest employer. Faculty and staff come together to contribute, each in their own way, to establishing ULethbridge as Canada’s destination university. In 2022, Lethbridge was recognized as one of Canada’s top small cities.

Position Details

The University of Lethbridge is seeking a full-time, Temporary position as an Administrative Support. This position serves as the main point of contact for faculty and graduate students, triaging and responding to inquiries from students, faculty and staff. It is responsible for tracking graduate students’ culminating activities (thesis and projects), overseeing graduate assistantship contracts and payments, ensuring completion of practicum requirements, creating and maintaining the file management system, and organizing and supporting retention initiatives (such as student orientations, transition through program, and culminating activities).

In addition, this position provides support for the Associate Dean Graduate Studies and Research in Education related to the research portfolio by liaising with research partners within the education system, and by supporting the Faculty of Education’s Research Advisory Committee.

Position Qualifications

Minimum Requirements:
Bachelor’s degree, 2 years of experience. Highly organized, detail-oriented, work in a team, computer proficiency, positive attitude.

Preferred:
Maintain multiple tasks simultaneously, work independently, high emotional intelligence, high level knowledge of Microsoft Office, Banner and SGS Portal.

Starting Salary Range (at 1.0 FTE): $4,576.00 - $5,114.00 monthly
Full Salary Range (at 1.0 FTE): $4,576.00 - $5,652.00 monthly (AUPE - Grade 9)

Campus: Lethbridge
Employment Group: AUPE
Position Category: Other

Posting Detail Information

Open Date: 04/15/2025
Close Date: Open Until Filled
Desired Start Date: 06/16/2025
Position End Date (if temporary): 12/11/2026

Special Instructions to Applicants

The University of Lethbridge invites applications from all qualified candidates; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given preference. The University of Lethbridge is committed to providing an inclusive and barrier-free work environment, including through all aspects of the hiring process. If you require support during the hiring process, please contact Human Resources at [e-mail] so that accommodations can be put in place to support you. All private information received in relation to your request for support will be kept confidential, only information required to facilitate the accommodation will be shared with the selection committee.

Documents Needed To Apply

Required Documents:

• Resume
• Cover Letter

Optional Documents:

• Additional Documents