Administrative Support Specialist - 2541

University of North Carolina Pembroke; Eastern Ontario; On-site; USD 37,000 - 47,000; Full time

Job summary

An established institution is seeking an Administrative Support Specialist to enhance operational efficiency within Facilities Management. This role involves managing the computerized maintenance system, coordinating events, and providing essential support for the Facilities Work Control Center. The ideal candidate will possess strong administrative skills and a proactive approach to problem-solving. Join a dynamic team dedicated to creating a safe and welcoming campus environment while ensuring seamless operations across various facilities. This is a fantastic opportunity for individuals looking to contribute to a vibrant academic community.

Qualifications

• High school diploma or equivalent and one year of related office experience.
• Experience in event coordination and administrative support.

Responsibilities

• Serve as the point of contact for the computerized maintenance management system.
• Assist campus community with event-related needs and operations.

Skills

Administrative Support

Event Coordination

Communication Skills

Time Management

Education

High School Diploma

Office Experience

Tools

Computerized Maintenance Management System

Job description

Administrative Support Specialist - 2541

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply Now link/button.

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Please see Special Instructions for more details.

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Position Details

Position Information

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Under the supervision of the Assistant Vice Chancellor for Facilities, Facilities Management comprises of two departments - Facilities Operations; and Facilities Planning and Construction. The primary mission is delivering required services, financial oversight, and providing a liaison with appropriate Federal, State, and local agencies on matters related to planning, constructing, operating and maintaining the physical campus environment. Facilities Management strives to provide a safe, clean, accessible, and attractive environment which enhances the abilities of academic and administrative departments to provide a personalized education experience.

This critical position serves within Facilities Operations and Maintenance Department in an Administrative role. Position works with campus community on various events by assisting with event related needs.

This critical position serves within Facilities Operations and Maintenance Department in an Administrative role. This position is the computerized maintenance management system administrator. Serve as the point of contact with system vendor for annual services contract assuring that the system is properly maintained and required upgrades are installed and functional. O & M Event needs coordinator. Work with campus community on various events assisting with requestor needs, operations involvement, etc. Ensures support is provided for the Facilities Work Control Center. Position is back up for departmental requisitions and p card allocations. This position is responsible for special projects involving Facilities Management.This position is the Web Information Coordinator (WIC) for Facilities Operations and Maintenance.

7 - 10 years experience

Valid Drivers License

Division	Finance and Administration
Department	Facilities Operations
Working Title	Admin Specialist
Vacancy Type	Probationary Permanent Full Time
Min T/E Requirements
FTE	1
Position Overall Competency Level	J
Recruitment Range	$37,486 - $46,787
Anticipated Hiring Range	$37,486 - $44,510
Position #	2541
FLSA Status	Non-Exempt
Months per year	12
Work Schedule =e.g. 8-500	8:00 a.m. - 5:00 p.m.
Work Schedule Type	Flexible
Primary Purpose of Organization Unit
Primary Purpose of Position
Job Description
Management Preference
Lic or Certification required by statute or regulation

Posting Information

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Job Opening Date	04/29/2025
Job Closing Date	05/13/2025
Posting Category	Administrative Support
Posting Number	SPA00675
Quick Link to Posting	https://jobs.uncp.edu/postings/12326
Special Instructions to Applicants

Applicant Documents

Required Documents

Optional Documents

1. C V/Resume


2. Cover Letter


3. Other Document


4. Other Document 2


5. Other Document 3


6. Other Document 4

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *
   How did you hear about this employment opportunity?
   
   
   
   • Agency Referral
   
   
   • American Librarian Association (ALA)
   
   
   • Association of Fundraising Professionals
   
   
   • BlacksInHigherEd.com
   
   
   • Career Builder
   
   
   • Chronicle of Higher Education
   
   
   • Cosida
   
   
   • CUPA HR
   
   
   • Disabled in Higher Ed
   
   
   • Disability Website (Other)
   
   
   • Educause
   
   
   • Glassdoor
   
   
   • HigherEdJobs
   
   
   • Indeed
   
   
   • Inside Higher Ed
   
   
   • Journal of Blacks in Higher Education
   
   
   • LinkedIn
   
   
   • Monster
   
   
   • NACUBO
   
   
   • NativeAmericansInHigherEd.com
   
   
   • Native Hire
   
   
   • NCAA Market
   
   
   • NC Works Online / One Stop Center
   
   
   • Newspaper
   
   
   • Personal Referral
   
   
   • Placement Exchange
   
   
   • SACUBO
   
   
   • Society of Human Resources Management (SHRM)
   
   
   • StudentAffairs.com
   
   
   • UNC Collaborative Website
   
   
   • UNC Pembroke Online Employment System
   
   
   • Veterans Advantage Jobs & Career Network
   
   
   • Veteran Website (Other)
   
   
   • VeteransInHigherEd.com
   
   
   • Vocational Rehab
   
   
   • Women in Higher Education
   
   
   • Website - Other
   
   
   
   


2. *
   Do you possess a valid driver's license? If so, please list date of issuance and date of expiration on your application.
   
   
   
   • yes
   
   
   • no
   
   
   
   


3. *
   How many years of experience do you have in this type of position?
   
   
   
   • 0-1
   
   
   • 1-3
   
   
   • 3-5
   
   
   • 5-7
   
   
   • 7+
   
   
   
   


4. *
   Have you worked in a higher education environment before? If so, for how long and in what capacity?
   

   (Open Ended Question)