Administrative Support II

Alberta Health Services; Red Deer; On-site; CAD 30,000 - 60,000; Part time

Job summary

Alberta Health Services is seeking an Administrative Support II to join the Billing Cash and Collections team in Red Deer. This position involves reception duties, mail processing, filing, and administrative support essential for the finance department's operations. Candidates should have a Grade 12 education and 2-3 years of office experience, with familiarity in MS Office. The role offers workplace flexibility with varied shifts and responsibilities.

Qualifications

• Grade 12 or recognized equivalent required.
• Minimum 2-3 years of experience in an office environment.
• Experience with MS Office, particularly Excel.

Responsibilities

• Receive and open daily incoming mail.
• Prepare outgoing mail and perform filing duties.
• Answer phone calls and distribute messages.

Skills

Administrative Skills

MS Office (Excel)

Education

Grade 12 or equivalent

Tools

EPIC

Job description

Your Opportunity:

This is an Administrative Support II position within the Billing Cash and Collections portfolio. Provides telephone and in person reception duties and a variety of mail room printing and scanning duties such as receiving, open/counting incoming mails. Sorting and scanning invoices/documents in system. Gather and prepare all outgoing mail and perform filling duties. AS II positions can be divided into specific accountabilities and tasks for Billing Cash and Collections with individuals working in one accountability area only, or in a set of accountability areas. Key Responsibilities: Receive and open daily incoming mail. Sort, count, date stamp and distribute accordingly. Review and complete daily print runs from multiple billing systems. Prepare a spreadsheet listing all cheques received. Attend to all fax received and distribute by scanning them to respective staff members. Answer telephone calls, retrieve messages and distribute to respective staff members. Perform all necessary filing functions. Gather, sort and prepare all outgoing mail for daily invoice and statement runs. Determine placement of scanned documents as per AHS retention policy. Attend to ad-hoc requests for faxing and retrieval of invoices/statements. Monitor print and mail supplies and place orders when necessary. Schedule service calls for maintenance issues with Office Hardware (mail Machine/Printer etc.) when needed. Perform other duties as assigned by Supervisors/Managers.

Description:

As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.

Acute Care Alberta: N Primary Care Alberta: N Recovery Alberta: N Classification: Administrative Support II Union: AUPE GSS Unit and Program: Billing Cash & Collections, Finance Shared Services Primary Location: AHS Michener Bend Location Details: As Per Location Multi-Site: Not Applicable FTE: 0.00 Posting End Date: 26-JUN-2025 Employee Class: Casual/Relief Date Available: 07-JUL-2025 Hours per Shift: 7.75 Length of Shift in weeks: Varies Shifts per cycle: Varies Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $21.30 Maximum Salary: $25.89 Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

Grade 12 or recognized equivalent and Minimum 2-3 years of experience in office environment, working with MS office (excel) and other administrative tasks.

Preferred Qualifications:

Experience using EPIC.