Administrative Support Clerk, Public Health

Fraser Health Authority; Maple Ridge; On-site; CAD 30,000 - 60,000; Part time

Job summary

Fraser Health Authority is seeking a Casual Administrative Support Clerk in Maple Ridge. The role involves various administrative duties, including reception services, document management, and supporting public health initiatives. Join a committed team in a vibrant community and enjoy comprehensive benefits including paid vacation and immediate pension enrollment. Ideal for candidates with strong organizational and communication skills.

Benefits

Comprehensive, 100% Employer-Paid Benefits

Generous Vacation Time

Benefit Portability

Immediate Pension Enrollment

Maternity Top-Up

TransLink Pass Subsidy

Additional employee discounts and perks

Qualifications

• Grade 12 and graduation from an approved Office Administration Certificate program.
• 1 year's recent related experience or an equivalent combination of education, training and experience.
• Ability to communicate effectively in English; effective interpersonal and organizational skills.

Responsibilities

• Provides reception services and answers incoming calls.
• Types technical and non-technical material using word processing software.
• Maintains filing systems and processes incoming and outgoing mail.

Skills

Communication

Interpersonal Skills

Problem Solving

Initiative

Organization

Typing

Education

Grade 12

Office Administration Certificate

Job description

Salary

The salary range for this position is CAD $24.76 - $26.38 / hour

Job Summary

We are currently looking to fill a Casual opportunity for a Administrative Support Clerk to support Populuation & Public Health in Maple Ridge/Pitt Meadows, B.C.

Maple Ridge & Pitt Meadows Uncover the charm where nature meets vibrant city life

With beautiful views of Golden Ears mountain peaks nestled at the southern end of the snow-capped Garbaldi Coast mountain ranges, you’ll find the city of Maple Ridge and neighbouring community of Pitt Meadows. Located on nature’s doorstep, the area boasts unique cultural roots and a vibrant city life with a stunning backdrop. An ideal place to call home for the outdoor enthusiast.

Maple Ridge and Pitt Meadows reside on the traditional, ancestral and unceded shared territories of the qicəy (Katzie) [kut-zee] and qʷɑ:nƛən [Kwant-len] First Nations, and is home of the Golden Ears Métis Society.

Experience the exceptional benefits of working with us including:

• Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage.
• Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
• Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
• Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
• Maternity Top-Up: Receive an 87% top-up during maternity leave.
• TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes
• Additional employee discounts and perks available
• Eligibility based on employment status
  
  

Detailed Overview

Under the general supervision of the Public Health Administrative Supervisor performs a variety of administrative support functions such as providing reception services, typing technical and non-technical material utilizing wordprocessing software, setting-up and maintaining filing system, processing incoming and outgoing mail, faxes, reports/records, and courier documents, maintaining levels of stationery and office supplies, arranging meetings/special functions, operating office equipment, assisting with the intake of clients, and performing general timekeeping functions as required.

Responsibilities

• Provides reception services by performing duties such as operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries, and providing information of a general nature. Receives visitors and refers to appropriate areas. Contacts other health departments/organizations to obtain information as required.
• Types technical and non-technical material such as correspondence, reports, and documents utilizing various word processing software and computerized systems by performing functions such as inputting data and client information, maintaining registers, and typing from handwritten draft or general instruction. Prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the client/family and/or members of the public.
• Sets up and maintains the filing system for a variety of records such as correspondence, reports, minutes, directories, and personnel information by performing duties such as creating and labeling files, developing forms, indexing materials, and filing.
• Processes incoming and outgoing mail, faxes, reports/records, and courier documents by performing duties such as receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup utilizing a postage meter as required. Signs for receipt of packages and shipments.
• Maintains levels of stationery, office supplies, and resources according to pre-determined levels by photocopying, completing requisitions for signature, and forwarding approved requisition to appropriate personnel.
• Arranges meetings/special functions as directed by performing duties such as booking meeting rooms, arranging catering, contacting appropriate personnel, sending invitations, typing and circulating notices and/or agendas from written drafts, and recording and distributing minutes as required.
• Operates office equipment such as photocopiers, shredders, and fax machines and carries out minor maintenance such as loading paper, removing paper jams, cleaning glass, and changing toner cartridges. Refers further maintenance required to supervisor.
• Assists with client intake by performing functions such as scheduling and confirming client appointments, obtaining client information, completing required documentation, and maintaining waiting lists.
• Performs general timekeeping functions by gathering hours worked, coding hours into payroll system, and forwarding to payroll upon approval as required. Reviews verification reports, identifies discrepancies, and answers inquiries from staff as required in designated areas.
• Performs other related duties as required.
  
  

Qualifications

Education and Experience

Grade 12 and graduation from an approved Office Administration Certificate program plus 1 year's recent related experience or an equivalent combination of education, training and experience.

Skills And Abilities

• Demonstrated ability to communicate effectively both verbally and in writing in English.
• Demonstrated ability to deal effectively with others.
• Demonstrated ability to deal effectively with others in conflict situations.
• Demonstrated effective interpersonal skills.
• Demonstrated ability to problem solve, make decisions and exercise sound judgment.
• Demonstrated ability to take initiative.
• Demonstrated ability to organize work and establish workload priorities in collaboration with others.
• Demonstrated ability to work independently and in collaboration with others.
• Demonstrated ability to type 40 wpm.
• Demonstrated ability to use applicable computer equipment and software.
• Demonstrated ability to operate related equipment.
• Working knowledge of general office practice and procedures and their application.
• Working knowledge of relevant acts, regulations, programs, policies and procedures.
• Physical ability to perform the duties of the position.
  
  

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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IMPORTANT: Recruitment scam warning

Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.