ADMINISTRATIVE SUPPORT CANDIDATE LIST FOR SHORT-TERM CONTRACTS AND TEMPORARY POSITIONS

Memorial University - Career Development Office; St. John's; On-site; CAD 30,000 - 60,000; Part time

Job summary

Memorial University is maintaining a candidate list for short-term administrative support roles on the St. John’s Campus. Candidates must have a minimum of 1-3 years of relevant experience and strong organizational and communication skills. These temporary positions involve various clerical tasks, meeting coordination, and providing support for faculty and students. Preference will be given to applicants legally entitled to work in Canada.

Qualifications

• Minimum 1-3 years experience in clerical, secretarial, or administrative roles.
• Completion of a relevant office or business program.
• Strong organization, communication, and multi-tasking skills.

Responsibilities

• Provide general office reception and support.
• Prepare letters, reports, and sort/distribute mail.
• Arrange meetings and travel plans as needed.

Skills

Organizational skills

Communication skills

Multi-tasking

Education

2-year office or business administration program

Job description

June 16, 2025

ADMINISTRATIVE SUPPORT

CANDIDATE LIST FOR SHORT-TERM CONTRACTS AND TEMPORARY POSITIONS

(St. John’s Campus)

DUTIES

Memorial University maintains a Candidate List of individuals who are interested in short-term contractual or temporary positions, as they become available. These various positions include: clerical, secretarial, administrative, accounting, and student support.

Duties may include providing general office reception for a unit: preparing letters, other correspondence, and reports; sorting and distributing mail; replying to enquiries via email, in person, or phone from faculty, staff, and students; arranging meetings and room bookings; making travel arrangements; and performing other related duties as required.

Qualifications

Minimum experience of 1-3 years in clerical, secretarial, or administrative program activities; completion of a 2-year office or business administration program; or any equivalent combination of experience and training. Strong organizational skills; excellent communication skills; and the ability to multi-task would be considered assets.

Qualified individuals for these positions will be required to meet the specific requirements for the positions involved and will be evaluated on academic training, experience, and demonstrated skills and abilities.

Willingness to work for short periods of employment is required.

CLOSING DATE August 31, 2025 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [e-mail]

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.